Saint Joseph School (SJS) educates in the spirit of the Gospel, inspiring Catholic values,
academic excellence, global awareness and service to those in need.
Job summary: The dean of academics fulfills the mission of the Catholic school by
working with the dean of student life and assistant principal in the management of
curriculum and instruction. He or she is appointed, delegated authority,
supervised and evaluated by the head of schools. The dean of academics serves as
the point of contact for all instructional staff, students and parents for their specific
program. He or she provides guidance to instructors to ensure that each
course is appropriate for students in the regular and summer programs and that they
align with other course offerings in rigor and scope of content. The dean of academics
sets a professional tone for the program and serves as a positive role model for staff
and students.
The ideal candidate is one who embraces the mission, who is looking for a place to share the faith, be respected and supported, and grow professionally.
Essential job functions:
● Supports and upholds the philosophy of Catholic education and the mission of
the school
● Acts as a witness to gospel values by modeling the teachings of the Catholic
Church
● Supports and adheres to the code of conduct and policies and
procedures of the school and Diocese of Wheeling-Charleston
● Carefully reviews all program, site and staff materials for the summer program
● Collaborates with department chairs/team leaders to ensure that the academic
component of each department or program is meeting expectations
● Attends assigned training workshops
● Follows all rules and regulations concerning staff conduct, appropriate dress,
program procedures and other responsibilities as set forth in the staff handbook
and by administrative staff
● Assumes program-related responsibilities as requested by administrative staff
● Be knowledgeable regarding administrative policies and procedures that are
implemented in academic practices and help train staff accordingly
● Observes academic office hours on campus when classes are in session (7:30
a.m. to 3:30 p.m. Monday through Friday
● Be available by mobile phone during all work hours to respond to requests and
emergencies
● Clarifies expectations and responsibilities of instructional staff through training
activities and immediate feedback
● Supports instructional staff, encourages collaboration between instructors and
teaching assistants, and gathers information through classroom observations
● Manages staff conduct issues as they arise through modeling and/or appropriate
redress
● Reviews and edits course syllabi, supervising the collection and organization of
student evaluations and any other follow-up documents to ensure consistency
with course goals and standards for quality and timeliness
● Reviews and provides feedback for course gradebooks and alignment with
lessons
● Provides timely, meaningful and constructive feedback to academic
staff regarding documentation and instructional activities
● Responds in a positive and supportive manner to instructional staff questions,
concerns and needs
● Uses databases and other software to generate, organize and distribute
academic data and documents
● Collaborates with administrative staff to prepare and facilitate training sessions
for instructional staff
● Works with and maintains, as needed, evaluation systems and RenWeb and
trains staff as needed on the use of each system
● Conveys policy and procedures effectively to academic staff through training experiences and documents
● Responds to parent inquiries and concerns appropriately
● Documents administrative procedures and activities to serve the informational
needs of students, families and other academic staff
● Informs administrative staff of student or staff concerns as appropriate
● Oversees the process of distributing/assigning academic resources such as
materials, equipment and lab and classroom space as requested
● Executes the collection of equipment, materials and documentation from
academic staff at each session’s conclusion
● Facilitates beginning of year procedures with updated teacher IDs, keys,
computers, etc.
● Facilitates, organizes and coordinates substitutes for teachers
● Facilitates textbook selection process and parent resource support
● Works with admissions team to create a bridge for incoming and transfer students
● Facilitates all awards ceremonies at the end of year
● Generates honor roll lists
● Oversees National Honor Society
● Oversees tutoring programs
● Reviews, assesses and provides feedback for PLC meeting minutes for each
department
● Organizes back-to-school night
● Serves as the Title II campus coordinator
● Tracks and works with teachers to offer appropriate professional development
● Tracks teacher development regarding ongoing development hours and
Catechist certification hours
Important job functions:
● Serves as a professional representative of the principal and school
● Communicates effectively with those in the school community
● Collaborates with peers to enhance the work environment and support
organizational planning
Minimum qualifications:
- Education/certification: Master’s degree
- Experience: Has successful teaching experience
- Administrative experience desired
Experience:
- Design of web-based communications
- Classroom experience
- Supervising others
Knowledge, abilities and skills:
- Knowledge about the basic teachings of the Catholic Church
- Knowledge about office equipment use
- Knowledge about curriculum, instructional methods/strategies and curriculum differentiation
- Knowledge about child development, learning and behavior
- Knowledge about effective assessment methods, data management and interpretation
- Able to manage student behavior
- Able to communicate effectively in written and verbal form
- Skill in handling multiple tasks simultaneously
- Skill in organizing and relating information in an understandable format
- Skill in job-appropriate technology
- Skill in critical thinking and planning
- Strong writing and editing skills
- Able to work collaboratively with others in the school community
- Proficiency in Microsoft Office Suite, social-media platforms and online content, and student management system (FACTS SIS)
Working conditions:
- Required to work some nights and weekends
- Required to manage high to moderate levels of stress
- Required to work a minimum of a full school day
- Required to work in standard office and school conditions
Mental/physical demands:
- Required to lift or carry office supplies, furniture and equipment weighing a minimum of 35 pounds
- Required to maintain composure and avoid inappropriate displays of emotion
- Required to sit, stand, bend, stoop, reach, grab, pull, hear, see and speak on a daily basis
- Required to perform repetitive physical tasks such as computer keyboarding, writing
- and reading
- Required to monitor students in a variety of locations, including those with
- noise, activity and inclement weather
Fair Labor Standards Act (FLSA) classification: exempt
School classification: full time
All employees must adhere to the diocesan code of conduct and agree to represent the
teachings of the Catholic Church when instructing or advising students, families or
other employees.
Job Types: Full-time, Contract
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
