Top 4033 Administrative services Jobs in Halethorpe, Md

Firm Administrator
Anderson, Coe & King, LLP —Baltimore, MD
- $85,000 - $100,000 a year
- Full-time
- 5 years
- Finance
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
12d
Receptionist (as needed)
Copper Ridge Nursing & Assisted Living Center —Sykesville, MD
- $18 - $20 an hour
- Per diem
- Communication skills
- Entry level
Quick Apply
Senior Security Lead
Peraton —Linthicum, MD
- $112,000 - $179,000 a year
- Monday to Friday
- Microsoft Excel
- Customer service
- 11+ years
- Health savings account
- Paid holidays
10d
Warehouse Admin Clerk
Imperial Brady —Jessup, MD
- $20 - $22 an hour
- Full-time
- Background check
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Document Imaging Specialist (1st & 2nd shift)
Iron Mountain —Jessup, MD
- From $17.75 an hour
- Full-time
- Computer literacy
- English
- Office
- Health savings account
- Employee stock purchase plan
Quick Apply
Administrative Assistant
Mercy Medical Center —Glen Burnie, MD
- $21.98 - $36.27 an hour
- Full-time
- Hospital
- Clinic
- Epic
- 403(b) matching
- Paid holidays
Administrative Assistant
University of Maryland Medical System —Linthicum Heights, MD
- Full-time
- Hospital
- Research
- Mid-level
Member Services Administrative Assistant (ADMINISTRATIVE OFFICER I)
State of Maryland - MD Supplemental Retirement Plan —Baltimore, MD
- $55,710 - $87,867 a year
- Online Application
- Research
- Mid-level
- Office
- Retirement plan
8d
Office Administrative Assistant
Zoulis Properties —Baltimore, MD
- Office
- Organizational skills
- Communication skills
Administrative Specialist - Federal Client
The Concourse Group LLC —Columbia, MD
- $39.97 - $40.50 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- High school diploma or GED
- Health savings account
- Paid holidays
Quick Apply
3d
Administrative Assistant
MedStar Health —Baltimore, MD
- $20.57 - $36.27 an hour
- Full-time
- Word processing
- Writing skills
- Medical office experience
8d
ADMINISTRATIVE OFFICER I
State of Maryland - DAT Property Tax Credit Programs —Baltimore, MD
- $55,710 - $87,867 a year
- Online Application
- Bilingual
- Office
- Administrative experience
- Paid holidays
- Health insurance
4d
Administrative Assistant
BRS —Baltimore, MD
- $26.08 an hour
- Full-time
- Office
- Warehouse
- Entry level
- Profit sharing
- Paid holidays
Lab Information Administrative Assistant
Zimmer Biomet —Baltimore, MD
- $22 - $27 an hour
- Full-time
- Office
- High school diploma or GED
- Travel
- Wellness program
13d
Associate Registrar (Office of the University Registrar)
Johns Hopkins University —Baltimore, MD
- $64,600 - $113,300 a year
- Full-time
- Remote
- Background check
- Customer service
- System design
Administrative and Processing Specialist (ADMINISTRATIVE SPECIALIST II)
State of Maryland - Commission on Civil Rights —Baltimore, MD
- $49,214 - $77,620 a year
- Online Application
- Research
- Mid-level
- Office
10d
Executive Administrative Assistant I
University of Maryland Baltimore County —Baltimore, MD
- $26.85 - $30.57 an hour
- Temporary
- Background check
- Google Workspace
- Microsoft Excel
- Travel reimbursement
- Disability insurance
8d
OFFICE SERVICES CLERK LEAD
State of Maryland - DHS - Baltimore City DSS —Baltimore, MD
- $43,537 - $56,328 a year
- Online Application
- Bilingual
- Google Workspace
- High school
- Paid parental leave
- Dental insurance
3d
Administrative Services Coordinator II - Behavioral Psychology
Kennedy Krieger Institute —Columbia, MD
- $45,059.66 - $75,603.63 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant II
Maryland Department of Transportation —Anne Arundel County, MD
- $46,279 - $72,989 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Dental insurance
13d

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Firm Administrator

Anderson, Coe & King, LLP
Baltimore, MD

Quick Apply

Job Details

Full-time
$85,000 - $100,000 a year
12 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Professional development assistance

Qualifications

Accounts receivable management
Bachelor's degree
Overseeing payroll
Business Administration
Business
Accounting

Full Job Description

Position Overview

Anderson, Coe & King, LLP is seeking a Firm Administrator to oversee the financial, administrative, and operational functions of our small law firm.

While this role includes responsibility for human resources, technology, facilities, and general administration, the primary focus is financial management and ensuring the firm’s continued financial health, profitability, and operational efficiency. The ideal candidate will possess strong accounting and financial management experience comparable to that of a Controller.

Responsibilities

Financial Management & Accounting (Primary Responsibility)

Oversee all accounting and financial operations of the firm, including accounts payable, accounts receivable, billing, collections, trust accounting, and cash management.
Reconcile bank accounts and monitor cash flow, banking relationships, and financial performance.
Prepare and analyze monthly, quarterly, and annual financial reports.
Manage financial reconciliations, journal entries, write-offs, and general ledger activity.
Review and approve vendor invoices, ACH transactions, banks transfers, and firm expenditures.
Monitor aged WIP and receivables, including following up on outstanding balances.
Develop and implement financial controls, procedures, and reporting systems.
Manage matter opening and closing procedures, including conflict checks.
Coordinate with external accounting advisors as needed.

Payroll, Benefits & Retirement Administration

Manage payroll processing and payroll compliance.
Administer employee benefits programs and annual open enrollment.
Oversee the firm’s 401(k) retirement plan and related compliance activities.
Coordinate with benefit providers, brokers, accountants, and financial advisors.

Human Resources

Manage recruitment, onboarding, and employee offboarding processes.
Coordinate employee training and professional development.
Administer policies, performance evaluations, and employee relations matters.
Ensure compliance with employment laws and workplace regulations.

Operations & Facilities

Manage day-to-day business operations of the firm.
Develop and improve operational workflows and administrative processes.
Oversee vendor relationships, contracts, insurance programs, and office services.
Manage office facilities, maintenance, equipment, and building relationships.
Oversee records management and document retention policies.

Technology Management

Manage relationships with technology vendors and managed service providers.
Oversee website maintenance and hosting.
Support software implementations/upgrades, cybersecurity initiatives, and training.

Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field required.
5+ years’ experience with accounts receivable, accounts payable, payroll, cash management, billing, trust accounting and financial reporting, preferably in a law firm or professional services environment.
Knowledge of payroll, benefits, and human resources practices preferred.
Ability to manage multiple business functions and priorities simultaneously.
Exceptional organizational, analytical, and problem-solving skills.
Ability to handle confidential financial and personnel information with discretion.
Strong leadership and communication skills.
Working knowledge of Microsoft Office, NetDocuments and TABS3 (or comparable programs).

Compensation & Benefits

Salary Range: $85,000 - $100,000, commensurate with experience and qualifications.
Eligibility for an annual performance-based bonus.
Benefits package, including medical, dental, and vision insurance.
401(k) retirement plan.
Professional development and continuing education opportunities.
Congenial atmosphere.

Pay: $85,000.00 - $100,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Professional development assistance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in halethorpe, md

Firm Administrator

Receptionist (as needed)

Senior Security Lead

Warehouse Admin Clerk

Document Imaging Specialist (1st & 2nd shift)

Administrative Assistant

Administrative Assistant

Member Services Administrative Assistant (ADMINISTRATIVE OFFICER I)

Office Administrative Assistant

Administrative Specialist - Federal Client

Administrative Assistant

ADMINISTRATIVE OFFICER I

Administrative Assistant

Lab Information Administrative Assistant

Associate Registrar (Office of the University Registrar)

Administrative and Processing Specialist (ADMINISTRATIVE SPECIALIST II)

Executive Administrative Assistant I

OFFICE SERVICES CLERK LEAD

Administrative Services Coordinator II - Behavioral Psychology

Administrative Assistant II

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