About Alpha Supply Corp.
Alpha Supply Corp. is an independent electrical supply distributor serving contractors, commercial customers, and industrial clients throughout Central and Southern Illinois and the St. Louis Metro region. We value practical problem-solving, dependable service, and a team-oriented workplace where people take ownership of their responsibilities.
Our Core Values: Unquestionable Integrity; Team Oriented; Great Customer Service; Continuous Improvement; and Accountable, always.
Position Overview
The Bookkeeper / Accounting Administrator owns routine day-to-day accounting work and keeps Alpha Supply's financial records accurate, current, and well organized. This position works closely with ownership and operations but is expected to manage recurring responsibilities, recognize approaching deadlines, and bring forward questions or recommendations without waiting for daily direction.
Primary Responsibilities
· Enter vendor invoices accurately and promptly; maintain complete supporting documentation in Sage 50 and company files.
· Review accounts payable aging, prepare recommended payment schedules, and process approved payments by check, ACH, credit card, or vendor portal.
· Reconcile vendor statements, research discrepancies, and prevent avoidable late payments, duplicate payments, and missed credits.
· Apply customer payments, prepare deposits, maintain accounts receivable records, and perform documented collections follow-up.
· Reconcile bank accounts and credit cards monthly and investigate unreconciled or unusual transactions.
· Maintain accurate general-ledger entries and complete assigned month-end procedures according to established deadlines.
· Generate routine financial and operational reports for ownership and coordinate information requested by outside accounting and tax professionals.
· Maintain customer tax-exemption documentation and other assigned accounting records in both digital and physical files.
· Communicate proactively when information, approval, or assistance is needed, and follow issues through to resolution.
What Success Looks Like
· Vendor bills, payments, deposits, and customer receipts are recorded accurately and on time.
· AP and AR aging reports are reviewed routinely, with clear recommendations and documented follow-up.
· Reconciliations and month-end assignments are completed by agreed deadlines with unresolved items clearly identified.
· Emails, attachments, and electronic records can be located quickly because files are named and stored consistently.
· Routine work moves forward independently, while exceptions and risks are escalated promptly.
Required Qualifications
· Three or more years of bookkeeping, accounting-support, or closely related experience.
· Working knowledge of accounts payable, accounts receivable, bank reconciliation, and basic general-ledger practices.
· Experience with accounting software; Sage 50 experience is strongly preferred. QuickBooks or comparable system experience will be considered.
· Demonstrated accuracy, organization, discretion, dependability, and ability to meet recurring deadlines.
· Ability to prioritize routine responsibilities, investigate ordinary discrepancies, and recommend next actions.
· Clear, professional written and verbal communication.
Required Computer Skills
Computer proficiency is an essential function of this position. The successful candidate must be comfortable completing routine office technology tasks independently after reasonable training, including:
· Writing professional emails; replying, forwarding, searching, organizing messages, and working accurately with attachments.
· Downloading, uploading, scanning, and converting routine documents, including PDFs.
· Creating folders and consistently naming, saving, locating, renaming, copying, and moving files.
· Navigating websites, online banking tools, and vendor/customer portals.
· Using Microsoft Excel for data entry, sorting, filtering, searching, basic formulas, formatting, and preparing worksheets for printing.
· Learning unfamiliar software and following written procedures without repeated step-by-step direction.
· Recognizing suspicious email, payment, password, and attachment requests and following company security procedures.
Preferred Experience
· Distribution, construction, inventory-based accounting, or another small-business environment.
· Customer collections, vendor statement reconciliation, sales-tax or tax-exemption records, and month-end support.
· Working in a collaborative small team where responsibilities may cross traditional department lines.
Candidate Assessment
Final candidates will complete a brief, job-related bookkeeping and computer-skills assessment. The exercise may include following emailed instructions, working with attachments and folders, completing basic Excel tasks, reviewing an AP aging report, and composing a professional response.
Compensation & Benefits
· $18-$20 per hour, depending on directly relevant experience and demonstrated skills.
· Paid holidays and Paid Time Off (PTO).
· SIMPLE IRA retirement plan with employer matching contributions.
· Stable, full-time, on-site position with long-term opportunity.
To Apply
Submit your resume and a brief note describing your bookkeeping experience, accounting-software experience, and the computer tools you use regularly. Please include examples of the Excel and electronic file-management tasks you perform independently.
Alpha Supply Corp. is an equal opportunity employer. Employment decisions are based on job-related qualifications, performance, and business needs.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
