city clerk administrative assistant
CITY OF HARVEY —Harvey, IL
- $20 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Principals Secretary
School Town of Munster —Munster, IN
- Online Application
- Senior level
- Public school
- Elementary school
Deputy Clerk IV
City Of Gary —Gary, IN
- $29,110 a year
- Full-time
- Word processing
- Office
- High school diploma or GED
Quick Apply
Front Desk Clerk
City Of Gary —Gary, IN
- $17,173 a year
- Weekends as needed
- High school diploma or GED
- Entry level
Quick Apply
Custodian
School Town of Munster —Munster, IN
- Online Application
- School
- Entry level
Custodian I
City Of Gary —Gary, IN
- $32,333.62 a year
- High school diploma or GED
- Outdoor work
- Entry level
Quick Apply
Bus Aide - Special Education Bus Route
School Town of Munster —Munster, IN
- Online Application
- Entry level
Permit Clerk Building
City Of Gary —Gary, IN
- $37,850.21 a year
- Full-time
- Computer literacy
- Writing skills
- Office
Quick Apply
7d
Custodian
City Of Gary —Gary, IN
- $12,724.55 a year
- Part-time
- Ability to walk for extended periods
- Ability to stand for extended periods
- Communication skills
Quick Apply
Sub Custodian
School City of Hammond —Hammond, IN
- $19.61 an hour
- Full-time
- School experience
- High school diploma or GED
- Entry level
Quick Apply
Recess Aide
School City of Hammond —Hammond, IN
- $12.50 an hour
- Part-time
- Background check
- High school diploma or GED
- Elementary school
Quick Apply
Sub Clerical
School City of Hammond —Hammond, IN
- $14.32 an hour
- Part-time
- High school diploma or GED
- School
- Entry level
Quick Apply
LIBRARY ASSOCIATE - HOURLY
City of Chicago —Chicago, IL
- $32.30 an hour
- Weekends as needed
- High school
- Customer service
- Research
11d
Full Time Custodian
School Town of Highland —Highland, IN
- Part-time
- Entry level
Quick Apply
6d
SEWER UTILITY CLERK
City of Lake Station —Lake Station, IN
- From $15 an hour
- Part-time
- In person
- Background check
- Computer literacy
- Cash register
Quick Apply
Sub Bus Monitor
School City of Hammond —Hammond, IN
- $15.77 an hour
- Part-time
- Experience working with individuals with disabilities
- High school diploma or GED
- Children
Quick Apply
Groundskeeper
City Of Gary —Gary, IN
- $8,837.40 a year
- Seasonal
- High school diploma or GED
- Driver's License
- Outdoor work
Quick Apply
Interventionist - Study Hall
School Town of Munster —Munster, IN
- Online Application
- Public school
- Middle school
- Entry level
Substitute Teacher
School Town of Munster —Munster, IN
- $135 a day
- Online Application
- Bachelor's degree
- Entry level
Chief of Staff
City Of Gary —Gary, IN
- $65,000 a year
- Full-time
- Office
- Bachelor's degree
- Contracts
Quick Apply

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municipal jobs near hammond, in

city clerk administrative assistant

CITY OF HARVEY -
Harvey, IL

Quick Apply

Job Details

Full-time
$20 - $22 an hour

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Customer relationship building
Microsoft Outlook
Client inquiry handling
High school diploma or GED
Internal employee customer service
Clerical experience
Database software proficiency

Full Job Description

The Administrative Assistant for the City Clerk’s Office provides essential clerical, administrative, and customer service support to ensure the efficient operation of the Clerk’s Office. This position assists the City Clerk and Deputy City Clerk with records management, public inquiries, meeting preparation, and compliance with applicable laws, including the Illinois Freedom of Information Act (FOIA) and Open Meetings Act (OMA

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide direct administrative support to the City Clerk and Deputy City Clerk.
Answer phones, respond to emails, and assist residents, staff, and officials with inquiries.
Prepare correspondence, reports, and general office documents.
Maintain office supplies and coordinate general office operations.
Assist in maintaining official municipal records, files, and archives.
Organize, scan, and file documents in accordance with records retention requirements.
Support records retrieval requests from internal departments and the public.
Assist the Deputy Clerk with processing Freedom of Information Act (FOIA) requests.
Track requests, gather responsive records, and prepare documents for review and redaction.
Assist in maintaining FOIA logs and ensure statutory deadlines are tracked.
Assist in posting City Council agendas, packets, and supporting materials.
Help coordinate meetings, including distribution of notices and posting requirements under OMA.
Attend 2 City Council Meetings a month to assist with documentation.
Assist and attend City events when directed by the City Clerk or Deputy City Clerk.
Assist the public with applications, permits, and general Clerk’s Office services.
Assist with election-related duties including voter services, candidate filings, and coordination with election authorities.
Notarize City and citizen documents as required.
Perform additional duties as assigned by the City Clerk or Deputy City Clerk.

OTHER JOB FUNCTIONS

Ability to communicate with, and respond to questions from elected officials, managers and employees.
Ability to work collaboratively in a team environment.
Performs related work as required and directed by the City Clerk, Deputy and City Clerk

MINIMUM QUALIFICATIONS - EDUCATION & EXPERIENCE

High school diploma or equivalent required.
Associate’s degree or coursework in public administration, business administration, or related field preferred.
1–3 years of administrative or clerical experience, preferably in a municipal or government setting.

MINIMUM QUALIFICATIONS - SKILLS, KNOWLEDGE & ABILITIES

Must be detail oriented, have excellent follow though, time management, and organizational skills.
Strong interpersonal skill, both verbal and written.
Knowledge of general office practices and procedures.
Demonstrates good customer relations.
Ability to accurately record and maintain records.
Ability to exercise discretion in working with highly sensitive and confidential information.
Ability to learn to effectively operate any City software.
Ability to adapt to changing work situations and assignments.
Ability to respond to inquiries and deadlines in a timely, accurate and courteous manner.
Proficiency in the use of Microsoft Office, including Outlook, Word and Excel, data base programs, and internet.

Quick Apply

Refine Your Search

municipal jobs in hammond, in

city clerk administrative assistant

Principals Secretary

Deputy Clerk IV

Front Desk Clerk

Custodian

Custodian I

Bus Aide - Special Education Bus Route

Permit Clerk Building

Custodian

Sub Custodian

Recess Aide

Sub Clerical

LIBRARY ASSOCIATE - HOURLY

Full Time Custodian

SEWER UTILITY CLERK

Sub Bus Monitor

Groundskeeper

Interventionist - Study Hall

Substitute Teacher

Chief of Staff

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ESSENTIAL DUTIES AND RESPONSIBILITIES

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MINIMUM QUALIFICATIONS - EDUCATION & EXPERIENCE

MINIMUM QUALIFICATIONS - SKILLS, KNOWLEDGE & ABILITIES

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