Summary
The Rights & Clearances Coordinator is responsible for researching, sourcing, and securing third‑party materials for use in NFL Films programming. This role works closely with producers, post‑production, media management, business affairs, and project managers to fulfill content needs while ensuring all material is properly licensed according to deadlines, budgets, and legal requirements.
Essential Functions
- Research, request, and acquire third‑party materials including—but not limited to—photos, footage, newspaper articles, social media posts, podcasts, and other intellectual property.
- Navigate and research archival collections, stock footage libraries, and professional photo agencies to locate hard‑to‑find materials.
- Screen down cuts/programs and create detailed clearance logs to document all third‑party material usage.
- Secure licenses, permissions, and releases for all third‑party content used in NFL Films programming.
- Serve as a resource for production teams regarding rights, usage restrictions, and clearance options at all stages of production.
- Track, organize, and maintain accurate records for all research and clearance documentation including agreements, invoices, purchase orders, and correspondence.
- Communicate with internal departments to move acquired materials through workflows and deliver them to producers.
- Maintain strong administrative procedures and uphold departmental standards.
- Learn and use internal rights/clearance tracking systems and screening tools.
Required Education and Experience
- Bachelor’s Degree or equivalent experience.
- Minimum 2 years dedicated Rights & Clearances or Archival Producing experience.
- Foundational understanding of third‑party rights, licensing, and clearances.
Preferred Education and Experience
- Experience in post‑production or within a similar archival/rights/clearances environment.
- Experience with AirTable or similar systems.
- Experience navigating and interpreting EDLs.
- Proven negotiation experience with major archives, stock footage/photo libraries, and independent rights holders
Key Attributes / Characteristics
- Excellent written and verbal communication skills.
- Exceptional organizational and time‑management skills.
- Strong problem‑solving ability; resourceful and proactive.
- Ability to manage sensitive or confidential information.
- Flexibility to be on call for occasional weekend work.
- Comfort working in deadline‑driven environments with shifting priorities.
Supervisory Responsibility
- Assist with training and mentoring interns as needed.
Physical Demands
- Occasional handling of physical archival materials such as footage reels, tapes, newspapers, and photo collections.
Travel
- No regular travel expected.
Salary / Pay Range
This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range.
Terms / Expected Hours of Work
- The NFL is committed to building a diverse, equitable and inclusive work environment that reflects our incredibly diverse fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, or local law.
Benefits Information
At the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered.
NO RELOCATION ASSISTANCE WILL BE PROVIDED.
The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.
WHO WE ARE:
NFL Core Values:
- Respect: Everyone matters. We celebrate diverse opinions, honor hard work, and value every contribution.
- Integrity: We do what's right, even when it's tough. We hold ourselves accountable and always follow through.
- Team Responsibility: We support each other and our communities. No one is bigger than the game, and every action impacts others.
- Resiliency: We set high standards, overcome adversity, and adapt to challenges, always striving for excellence.
NFL Leadership Attributes:
- Build Talent: We develop and nurture potential, empowering individuals to grow and succeed.
- Execute: We take action with precision, delivering results that drive our goals forward.
- Inspire: We motivate others through vision, energy, and a commitment to excellence.
- Live Our Values: We embody our core principles in every decision and action.
- Know the Business: We stay informed, understand our industry, and make decisions that strengthen our position.
- Think Big: We challenge the status quo, envision bold possibilities, and strive for transformative impact
WHO YOU ARE:
Talent Attributes: What we expect for our employees:
- Embody an enthusiastic, proactive can-do attitude
- Embrace grit, free from ego or entitlement
- Excel as a relationship builder, with the ability to influence
- Eager learner, driven by passion rather than just ambition
- Encompasses an incredible work ethic with an agile mindset
