Title: Data Abstractor - Tidewater District
State Role Title: Policy Planning Spec I
Hiring Range: $50,000 - $55,000
Pay Band: 4
Agency: Virginia Department of Health
Location: CHIEF MEDICAL EXAMINER-TDWT
Agency Website: www.vdh.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Violent Death Data Abstractor for the Office of the Chief Medical Examiner serves as a surveillance data abstractor. Conducts data abstraction following established guidelines and performs decedent record review, abstracts information, and performs manual key entry of relevant information in the NVDRS system. The Violent Death Data Abstractor participates in Data Quality Committee meetings and quality assurance activities, including incident re-abstraction. Works with the Virginia Medical Examiner Data System (VMEDS) and OCME staff to identify cases for NVDRS. Reviews OCME case files and assures the record is complete for abstraction. Travel may be required.
This position is open to candidates in the Tidewater (Norfolk) region of the state. Position hours are between 8:00 am and 5:00 pm, Monday through Friday. This position is hybrid, requiring employees to work onsite weekly and two days of permitted telework after the first 90-day probationary period and at the supervisor's discretion. Travel to other districts or out-of-state 1-2 times a year is required.
Collects and analyzes data using a variety of established research methods, procedures, statistical formulas, and techniques. Verifies data for accuracy and identifies trends, develops projections, and prepares reports as directed or follows established procedures. May lead other support staff on projects. Analyses are performed to address a limited variety of applications. Frequent contact with other staff as well as information sources and end-users of data is required to accurately collect data and to meet user needs.
This is a restricted position, which is solely funded by the National Violent Death Reporting System grant for a period ending September 30, 2027. The availability of funding is scheduled for review before the grant expiration date and periodically thereafter. Continued employment is contingent on the continued availability of funds.
The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life
insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.
Minimum Qualifications
- Knowledge of database management; data quality assurance techniques and procedures; basic statistical formulas and techniques
- Strong oral and written communication, interpersonal, problem solving, and database management skills
- Knowledge of basic research methods, information review processes and data entry
- Demonstrated ability to establish and maintain effective working relationships
- Ability to independently collect, analyze, and enter data; perform data quality checks; report and reconcile discrepancies; prepare clear and accurate documentation and reports
Additional Considerations
- Experience using large public health or criminal justice data systems
- Experience in research, data abstraction or data entry is preferred
- Software skills should include MS Office
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Contact Information
Name: Kourtney Dudley
Phone: (804) 659-6366
Email: [email protected]
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
