Top 152 administrative coordinator Jobs in hanover ma

Administrative Support Coordinator
EXPLORE Pediatric Therapy —Pembroke, MA
- $20 - $30 an hour
- Part-time
- Hybrid work
- Mid-level
- Administrative experience
- Working with children
- Professional development assistance
- Flexible schedule
Quick Apply
2d
Social Media and Administrative Coordinator
EJS Deck and Home Solutions —Norwell, MA
- $20 an hour
- Part-time
- Hybrid work
- Construction site
- Office
- Travel
Quick Apply
2d
Dental Front Desk Receptionist/Treatment Coordinator
Waban Dental Specialists Group —Newton Highlands, MA
- $20 - $31 an hour
- Full-time
- Dental office
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
1d
Operations Coordinator
Hildebrand Family Self-Help Center —Cambridge, MA
- $20 - $25 an hour
- Temporary
- Microsoft Word
- Research
- Mid-level
Quick Apply
11d
OB/GYN Medical Assistant & Patient Coordinator (Clinical + Administrative)
Boston Obstetrics & Gynecology, LLC —Brookline, MA
- $22 - $27 an hour
- Full-time
- Background check
- Private practice
- Vital signs
- Free parking
- Commuter assistance
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Senior Client Services Coordinator
Colliers International —Boston, MA
- $27.00 - $39.62 an hour
- Full-time
- 5 years
- Research
- Office
- Paid parental leave
- AD&D insurance
Pet Parent Coordinator
RED BARN DOG OPS MA LLC —Norwell, MA
- $15.25 - $16.25 an hour
- Part-time
- Sales
- Computer literacy
- Office
- Disability insurance
- Health insurance
Quick Apply
9d
Administrative Coordinator, ObGyn
Beth Israel Lahey Health —Boston, MA
- $24.98 - $33.62 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Hospital
- English
Office Coordinator
Haynes and Boone, LLP —Boston, MA
- $125,000 - $135,000 a year
- Full-time
- Word processing
- Writing skills
- Mid-level
Executive Coordinator, Hybrid
EMD Serono —Boston, MA
- $40 - $61 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Paid time off
Personal Assistant & Event Support Coordinator
Commonwealth Financial Group —Boston, MA
- $60,000 - $80,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Project Coordinator/Assistant
Isaacson Miller Inc —Boston, MA
- $66,000 - $82,000 a year
- Remote
- Microsoft Outlook
- Mid-level
- Administrative experience
- Profit sharing
- Dental insurance
Medical Office Coordinator
Signature Healthcare —Brockton, MA
- $19 - $25 an hour
- 8 hour shift
- High school diploma or GED
- Radiology
- Entry level
Quick Apply
Clinical coordinator/ Front desk receptionist
the Toothboss —South Weymouth, MA
- $22 - $30 an hour
- Part-time
- Dental office
- In-person
- Entry level
- Free parking
- 401(k)
Quick Apply
Administrative Coordinator
Harvard University —Boston, MA
- Full-time
- Hybrid work
- Word processing
- University
- Organizational skills
- Commuter assistance
- Health insurance
Administrative Coordinator, Neonatology
Beth Israel Lahey Health —Boston, MA
- $24.98 - $33.62 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Hospital
- English
Administrative Manager and Office Coordinator for the President
New England Conservatory of Music —Boston, MA
- $75,000 - $85,000 a year
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Pet Parent Coordinator Front Desk
Dogtopia of Norwell —Norwell, MA
- $15.25 - $16.25 an hour
- Urgently hiring
- Sales
- Computer literacy
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Coordinator
Howard Hughes Medical Institute —Boston, MA
- $66,220 - $107,580 a year
- Full-time
- 5 years
- Computer literacy
- Bachelor of Science
- Health insurance
- Retirement plan
Agent Experience Coordinator (Part-time)
Modus Closing —Plymouth, MA
- $22 - $26 an hour
- Part-time
- Hospitality
- Inventory management
- Office
- Paid holidays
- Disability insurance

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Administrative Support Coordinator

EXPLORE Pediatric Therapy
Pembroke, MA

Quick Apply

Job Details

Part-time | Contract
$20 - $30 an hour
2 days ago

Benefits

Professional development assistance
Flexible schedule

Qualifications

Customer communication
Teamwork
Customer inquiry handling
Administrative experience
Working with children
Clinic administrative experience
Time management

Full Job Description

About EXPLORE Pediatric Therapy

At EXPLORE Pediatric Therapy, our mission is to help children build confidence, independence, social connection, and self-regulation through nature-based occupational therapy and enrichment experiences. We believe meaningful growth happens through relationships, movement, exploration, and play.

As our practice continues to grow, we are seeking a warm, organized, and proactive Administrative Support Coordinator to help support the day-to-day operations of the business and enhance the experience of the families we serve.

This role is ideal for someone who is highly organized, communicates professionally and compassionately, enjoys creating structure behind the scenes, and is excited about improving systems through technology and AI tools.

Job Overview
The Administrative Support Coordinator will serve as a key operational support person for the practice, helping manage communication, scheduling, client follow-up, and administrative workflows. The goal of this role is to create efficiency within the business so that clinical staff can remain focused on supporting children and families.

The ideal candidate is detail-oriented, dependable, technologically curious, and able to think several steps ahead. They take ownership of their work, proactively identify solutions, and understand how their actions impact both the team and the families we serve.

Administrative & Client Support

Monitor and organize email communications daily
Review inboxes twice per day and provide concise action-item summaries
Respond to client inquiries in a professional, warm, and timely manner
Assist with scheduling evaluations, therapy sessions, meetings, and discovery calls
Conduct intake and discovery calls with prospective families
Follow up with current and prospective clients as needed
Generate and distribute quarterly superbills for families
Maintain organized client records and administrative systems
Assist with onboarding materials, forms, and client communications
Support day-to-day administrative needs of the practice

Operations & Systems

Help identify opportunities to improve workflows and operational efficiency
Support the implementation and maintenance of administrative processes and systems
Learn and utilize AI tools, including Claude, to improve productivity and streamline administrative tasks
Demonstrate a commitment to automation by identifying repetitive tasks that can be improved through technology
Assist in documenting procedures and creating operational resources for the practice

Ownership & Accountability

Take ownership of assigned tasks from start to finish
Review work carefully and proactively check for errors before completion
Anticipate needs and think beyond the immediate task at hand
Consider how decisions, communication, and processes impact clients, families, and team members
Follow through consistently and communicate proactively when support is needed

Qualifications

Strong written and verbal communication skills
Excellent organizational and time management abilities
Ability to handle confidential information with professionalism and discretion
Comfortable learning new software systems and technology platforms
Ability to work independently and manage multiple priorities
Strong attention to detail and commitment to accuracy
Experience in administrative support, healthcare, education, customer service, or related fields preferred
Experience working with children and families is a plus
Willingness to learn and leverage AI tools and automation platforms

Preferred Traits

We are looking for someone who is:

Warm, approachable, and compassionate
Highly organized and dependable
Proactive rather than reactive
Detail-oriented and thorough
Comfortable taking ownership and responsibility
Curious about technology and continuous improvement
A strong problem solver who enjoys creating systems and structure
Passionate about supporting a mission-driven organization serving children and families

Join us as an Administrative Support Coordinator where your proactive approach will make a meaningful impact! We value energetic professionals who are eager to contribute their skills in a collaborative environment. Your dedication will help ensure our office runs seamlessly while providing outstanding support to our team.

Pay: $20.00 - $30.00 per hour

Benefits:

Flexible schedule
Professional development assistance

Work Location: Hybrid remote in Pembroke, MA 02359

Quick Apply

Refine Your Search

administrative coordinator jobs in hanover ma

Administrative Support Coordinator

Social Media and Administrative Coordinator

Dental Front Desk Receptionist/Treatment Coordinator

Operations Coordinator

OB/GYN Medical Assistant & Patient Coordinator (Clinical + Administrative)

Senior Client Services Coordinator

Pet Parent Coordinator

Administrative Coordinator, ObGyn

Office Coordinator

Executive Coordinator, Hybrid

Personal Assistant & Event Support Coordinator

Project Coordinator/Assistant

Medical Office Coordinator

Clinical coordinator/ Front desk receptionist

Administrative Coordinator

Administrative Coordinator, Neonatology

Administrative Manager and Office Coordinator for the President

Pet Parent Coordinator Front Desk

Administrative Coordinator

Agent Experience Coordinator (Part-time)

I want to receive the latest job alert for administrative coordinator in hanover ma

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