Position summary
The Financial Operations Coordinator provides support for assigned invoice, expense, and budget-related activities for Library resources, subscriptions, and technical services processes. This role assists with coordinating invoice approvals, expense allocation, reconciliations, and related recordkeeping using the Firm's integrated library system and other business systems.
Working as part of the Library team, this role collaborates with Library leadership, the Technical Services team, Accounting, vendors, and outside service providers to support accurate and timely processing of assigned Library expenses, monthly reporting, and basic budget planning and forecasting as requested. The role also provides backup support for related Library financial and technical services processes as needed.
Job duties and responsibilities
Collaborate with the Technical Services Supervisor, Director and Library Managers to facilitate timely payments of invoices.
Coordinate with Library Systems Specialist, Technical Services Supervisor, and outside contractor, LAC Group, as needed, to obtain manager approval for payment of invoices.
Act as liaison between library vendors and the Accounting Department and review and reconcile payments.
Use the Integrated Library System (ILS), Softlink Liberty, to process and record invoices.
Assign practice codes in Liberty and any other applicable accounting systems for proper allocation of funds.
Prepare and submit check requests using Chrome River.
Reconcile all Library MasterCard transactions in Chrome River.
Assist with basic budget planning and forcasting for Library expenses.
Record statistics on work performed and assist in preparing the monthly report of Library accomplishments provided to Library Director.
Serve as back-up for processing of Library Management Account (LMA) invoices and other firmwide subscriptions.
Serve as back-up for Library Systems Specialist(s) and other technical services positions within the library.
Perform other duties as assigned.
Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Requirements
Education: College degree or equivalent combination of education and relevant experience required. Coursework in accounting, finance, business administration, or a related field a plus.
Experience:
Minimum of 4 years of experience in financial operations, invoice processing, accounting support, library operations, or a related field.
Experience using expense management, accounting, or integrated library systems preferred.
Experience in a law firm or other professional services environment preferred.
Skills:
Solid financial background and strong technical skills.
Proficiency with Microsoft Office applications, including Microsoft Excel, and related business systems. Understanding of Integrated Library Systems (ILS) preferred.
Strong analytical, problem-solving, organizational, and time management skills.
High level of attention to detail and accuracy.
Effective verbal and written communication skills.
Initiative, professionalism, discretion, and sound judgment in day-to-day work.
Ability to work independently and collaboratively in a remote or hybrid environment.
Additional information
Supervisory responsibilities: None
Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.
Essential job functions
Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
Ability to engage in effective and professional communication.
Ability to review information, maintain attention to detail, manage multiple priorities, and follow established processes.
Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements.
Ability to work in-office as required to meet business, client or project needs.
Working conditions
You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.
Pay ranges
This is a non-exempt position. The hourly wage range for this role is $27.88 to $30.77 per hour, with an estimated annual compensation range of $58,000 to $64,000, based on a 40-hour workweek. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.
Employee benefits overview
Our comprehensive benefits package includes:
401(k) Retirement Plan
Medical Insurance
Health Savings Account (HSA)
Virtual Health Services
Dental Insurance
Vision Insurance
Accident Insurance
Hospital Indemnity Insurance
Critical Illness Insurance
Life Insurance
Short-Term Disability Coverage
Long-Term Disability Coverage
Flexible Spending Accounts (FSA)
Lyra Health Employee Assistance Program (EAP)
Paid Family Leave (for eligible Exempt and Non-Exempt staff)
Transportation Benefit
Back-up Child Care Services
College Coach Program
Pet Insurance
Paid Sick Time (for Exempt staff)
Paid Time Off (available to all full-time, non-temporary employees)
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.
Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
Qualified candidates only. No search firms.
