Storage Asset Management is a property management and consulting company that specializes in self-storage. With over 70 years of executive industry experience, SAM employs an incredible team of employees on every level. Voted Best Places to work in PA 2021, 2022, 2023, 2024, and 2025!
Storage Asset Management is proud to have over 900 employees at the store, regional and corporate office level.
Summary: This position is responsible for operational and administrative support to the IT department, with a focus on vendor coordination, procurement processes, contract management, and documentation. This role ensures accurate tracking of IT assets, supports onboarding and transition activities for new and existing sites/clients and employees, and maintains standardized procedures to promote efficiency and compliance across the organization.
Benefits of Joining SAM:
- A dynamic company with an award-winning culture
- A clear path for advancement within our thriving company
- Competitive pay with bonus potential
- Paid maternity and paternity leave
- Comprehensive healthcare and 401(k) plan
- Short-Term & Long-Term Disability insurance
Essential functions of the role that can be performed with or without reasonable accommodation.
- Serve as a primary administrative point of contact for IT vendors and service providers
- Coordinate vendor communications, scheduling, and follow-ups to ensure timely delivery of products and services
- Maintain vendor contact records, performance notes, and escalation paths.
- Process purchase requests for IT equipment, software, and services in accordance with company policies
- Obtain quotes, compare pricing, and assist in vendor selection aligned with budget and procurement guidelines
- Track orders from initiation through delivery and confirm receipt and accuracy
- Maintain and track telecommunications, IT equipment, and software contracts, including renewals, expirations, and compliance requirements
- Assist in reviewing contract terms and coordinating approvals with internal stakeholders
- Maintain a centralized repository of all IT-related contracts and agreements
- Document and maintain accurate inventory records of IT hardware and software assets
- Track asset lifecycle including procurement, deployment, transfer, and decommissioning
- Assist in periodic audits and reconciliation of IT inventory
- Develop, maintain, and update standard operating procedures (SOPs) for IT administrative and operational processes
- Ensure documentation is clear, consistent, and accessible to relevant stakeholders
- Support process improvement initiatives by identifying documentation gaps and inefficiencies
- Assist with onboarding of new sites/clients, including coordination of IT equipment, services setup, and vendor engagement
- Support property transitions by managing IT asset transfers, service continuity, and documentation updates
- Coordinate with internal teams to ensure seamless integration or transition of IT services
- Maintain organized records of procurement, contracts, and inventory documentation
- Generate reports related to vendor performance, asset tracking, and procurement activities
- Provide general administrative support to IT leadership as needed
- In office scheduling requirements are determined by your supervisor and are subject to change at any time.
- Additional duties as assigned
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Walking
Standing
Talking on phone
Hearing on phone
Vision for close work
Driving
Color/depth perception
Bending/Stooping
Repetitive motion
Keyboarding
Using hands to feel/hold
Lifting up to 25 lbs.
Reaching
Climbing
Crouching/stooping
Education and/or Experience Requirements:
- Associate’s degree in business administration, Information Technology, or related field
- 2+ years in administrative support, procurement, or IT coordination roles.
- Strong organizational and communication skills
Language Skills: Must be fluent in speaking and writing the English language.
Work Hours: In a typical week, this position requires a minimum of 40 hours with regular and predictable attendance onsite at our York, PA office location. Occasional after hour or weekend work may be required.
Work Environment: This work is usually performed indoors in an office environment with normal noise levels and no exposure to hazardous conditions. Employees in this position are required to reside in a state where SAM is registered to conduct business.
SAM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, religion, gender, gender identity or expression, sexual orientation, genetic information, disability, age, veteran status, and other protected statuses as required by applicable law.
Preferred
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Associates or better in Information Technology
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Associates or better in Business Administration
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
