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Executive Assistant to CFO

University Health KC -
Kansas City, MO

Apply Now

Job Details

Full-time
1 day ago

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Executive administrative support
Visio
High school diploma or GED

Full Job Description

If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site.

Executive Assistant to CFO

101 Truman Medical Center

Job Location

University Health Truman Medical Center

Kansas City, Missouri

Department

Executive Office

Position Type

Full time

Work Schedule

8:00AM - 4:30PM

Hours Per Week

Job Description

We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the smooth operation of executive functions, including calendar management, meeting coordination, travel arrangements, and confidential communications.

The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion.

What You’ll Do

Executive & Administrative Support

Manage executive calendars, scheduling meetings and proactively resolving conflicts
Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs
Attend meetings, record minutes, and track follow-up actions
Handle incoming calls, visitors, and correspondence with professionalism
Maintain organized filing systems, including confidential records

Operations & Coordination

Serve as the administrative liaison for committees, leadership, and board-level interactions
Manage travel arrangements and expense reimbursements
Maintain office organization and ensure a productive work environment
Support budgeting, billing, and accounts payable processes

Policy & Compliance Support

Assist in managing and maintaining organizational policies and procedures
Communicate updates, approvals, and deadlines to stakeholders
Ensure timely uploads and tracking of policy documentation
Support survey protocols for external accreditation agencies

Reporting & Data Management

Prepare reports, presentations, and executive communications
Build and maintain spreadsheets, dashboards, and tracking tools
Compile and analyze data for leadership reporting

Additional Responsibilities

Provide cross-coverage for administrative staff as needed
Lead or support special projects with minimal supervision
Promote a culture of quality, safety, compliance, and inclusion

What You Bring

Required Qualifications:

High school diploma or equivalent
4+ years of executive assistant or advanced administrative experience
Strong written and verbal communication skills
Professional presence with a customer-service mindset
Ability to handle confidential information with discretion
Proven ability to manage multiple priorities in a fast-paced environment
Strong organizational and critical thinking skills
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio)

Key Skills & Abilities:

Exceptional attention to detail and accuracy
Ability to work independently and exercise sound judgment
Strong interpersonal skills with the ability to work across all levels of an organization
Experience managing complex schedules and projects simultaneously
Comfort handling sensitive situations with tact and professionalism

Why Join Us

Work closely with executive leadership and gain high-level organizational insight
Be a key contributor to operational excellence and strategic initiatives
Collaborative, mission-driven environment
Opportunities for growth and professional development

Apply Now

Refine Your Search

executive assistant jobs in harrisonville, mo

Administrative Assistant

Secretary to Athletic Director-full time (GHS)

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Job Location

Department

Position Type

Work Schedule

Hours Per Week

Job Description

The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion.

What You’ll Do

Executive & Administrative Support

Manage executive calendars, scheduling meetings and proactively resolving conflicts

Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs

Attend meetings, record minutes, and track follow-up actions

Handle incoming calls, visitors, and correspondence with professionalism

Maintain organized filing systems, including confidential records

Operations & Coordination

Serve as the administrative liaison for committees, leadership, and board-level interactions

Manage travel arrangements and expense reimbursements

Maintain office organization and ensure a productive work environment

Support budgeting, billing, and accounts payable processes

Policy & Compliance Support

Assist in managing and maintaining organizational policies and procedures

Communicate updates, approvals, and deadlines to stakeholders

Ensure timely uploads and tracking of policy documentation

Support survey protocols for external accreditation agencies

Reporting & Data Management

Prepare reports, presentations, and executive communications

Build and maintain spreadsheets, dashboards, and tracking tools

Compile and analyze data for leadership reporting

Additional Responsibilities

Provide cross-coverage for administrative staff as needed

Lead or support special projects with minimal supervision

Promote a culture of quality, safety, compliance, and inclusion

What You Bring

Required Qualifications:

High school diploma or equivalent

4+ years of executive assistant or advanced administrative experience

Strong written and verbal communication skills

Professional presence with a customer-service mindset

Ability to handle confidential information with discretion

Proven ability to manage multiple priorities in a fast-paced environment

Strong organizational and critical thinking skills

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio)

Key Skills & Abilities:

Exceptional attention to detail and accuracy

Ability to work independently and exercise sound judgment

Strong interpersonal skills with the ability to work across all levels of an organization

Experience managing complex schedules and projects simultaneously

Comfort handling sensitive situations with tact and professionalism

Why Join Us

Work closely with executive leadership and gain high-level organizational insight

Be a key contributor to operational excellence and strategic initiatives

Collaborative, mission-driven environment

Opportunities for growth and professional development