This classification is used in multiple City departments. Under supervision, provides administrative assistant in a staff capacity to City department or agency heads by performing a wide range of increasingly responsible and difficult professional and technical duties leading to the effective operation of the department or agency to which assigned. Researches information on a variety of subjects related to the work of a City department or agency. Assists in the preparation of special studies on a City department's programs and procedures. Assists in the performance of the routine professional and technical operations of a City department or agency. Review and answers routine daily correspondence. May direct office services and supervise clerical personnel. Assists in the preparation of budgetary needs and departmental reports.
There is one (1) vacancy within the Department of Health and Human Services in the Division of Senior Services. Under general supervision, the Administrative Analyst will support the department by assisting with research, special projects, event coordination and other areas as needed. Assist with membership services such as new registrations, renewals, and ID's. Provide monthly updates with membership spreadsheets and manage program files. Collect fees for planned trips and events, prepare monthly invoices, and order supplies. Provide support to the Renters Rebate program to include application processing, fielding inquiries, and providing assistance as needed.
There is one (1) vacancy within the Department of Families, Children, and Youth. Under supervision, provides administrative assistance in a staff capacity to the City department or agency heads by performing a wide range of increasingly responsible and difficult professional and technical duties leading to the effective operation of the department. Supports the department by assisting with research, special projects, event coordination and other studies related to Family Childcare Network. Assist in performance of routine and technical daily operations of the division, including answering routine daily correspondence from providers, department leadership, and other departments. Assist with direct service needs of youth and families, including but not limited to; program delivery, intakes, referrals, and support in navigating available resources. Assist in preparation of departmental reports, data collection, department reports. Act as a constructive team-player in elevating and marketing the operations of the division.
The above essential duties and responsibilities are not intended as a comprehensive list; they are intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may perform additional related duties as required.
The hours of work are 40 per week. This classification is a CHPEA union position.
The examination will consist of a rating of your training and experience as contained on your application and may include a written test, an oral test, a performance test, or a combination thereof. All parts of the examination, including tests and ratings, will be related to the requirements of the position. The examination is designed to measure:
Knowledge of:
The principles and practices of modern public administration, preferably as it relates to local government.
Municipal, state, and federal government powers and purposes.
The basic principles of public financial management and statistical techniques.
Ability to:
Express ideas effectively in oral and written form.
Establish and maintain effective working relationships with municipal officials, department heads, employees, and the general public.
Learn operational objectives, methods and procedures of City departments or agencies.
Open to all applicants who meet the following qualifications:
Bachelor's degree from an accredited four-year college or university with major coursework in public administration, business administration, political science, economics, or a closely-related field. Wherever possible, appropriate equivalents will be considered.
An equivalent combination of not less than four (4) full years of education and/or work experience may be substituted for college graduation. A substitutable year of education will normally be interpreted as the achievement of not less than 30 course credit in courses above the high school level and related to the public administration curriculum. A substitutable year of work experience will normally be interpreted as full-time responsible administrative work assessed on the basis of 1,820 work hours annually.
If selected, you will be required to pass a physical examination administered by a City physician, a drug and alcohol screening examination, and a background check. If appointed, you will be required to serve three (3) to twelve (12) months of probation. This examination and employment process is subject to all federal, state and municipal laws, rules and regulations.
