Job Posting: Office Professional II - Business & Finance Operations
Business & Finance Operations
- Classification: 35 hours per week, Year-Round
- Hourly Range: $31.19 – $35.25 / hour (Depending on experience)
- Benefits: Comprehensive package including generous Paid Time Off (Vacation, Sick, Personal, and Holidays) and an exceptional 401(a) retirement plan (6.5% employee contribution matched by a 9% District contribution).
About Our District & Community
Join a team that matters! Our school district is proudly at the heart of an amazing, supportive community. We believe that every role in our central office directly impacts the success and well-being of our students and families. If you are a collaborative, detail-oriented professional looking for a workplace that values your growth, offers excellent stability, and fosters a true sense of belonging, we want to hear from you.
Position Summary
The Office Professional provides high-level administrative and operational support directly to the Director of Business and Financial Operations. This is a dynamic role ideal for a proactive problem-solver who enjoys a mix of community interaction, financial task management, and logistical coordination. You will serve as a key point of contact for families, vendors, and district staff while helping our business office run seamlessly.
Key Responsibilities
Transportation Coordination & Communication
- Serve as the primary Central Office contact for families regarding transportation inquiries.
- Coordinate route and schedule changes directly with the transportation depot.
- Act as the initial point of contact for any transportation accidents or immediate issues.
- Partner with leadership on continual improvement initiatives for district transportation.
Cash Receipts & Student Fees
- Manage student fees, including processing adjustments and updates within PowerSchool.
- Handle family-paid tuition contracting, billing, and collections.
- Record and process Board of Education (BOE) cash receipts and prepare official deposits for the town.
Purchasing & Administrative Support
- Process Central Office expenditures and purchase orders.
- Provide dedicated administrative and operational support to the Communications Department.
- Coordinate building and facility rentals for community and school events.
Compliance & Document Retention
- Collect, review, and maintain Certificates of Insurance (COI) from vendors and renters.
- Maintain organized, secure records of Central Office contracts and business office documents.
Flexible & Collaboration Support
- Provide "as-needed" operational support to the High School (PHS) Business Office.
- Assist with special administrative projects as directed by the Director.
Growth & Strategic Projects
We are looking for someone eager to grow with us. As you settle into the role, you will have the opportunity to take on and support strategic initiatives, including:
- Financial Reporting: Assisting with monthly and year-end financial reporting processes.
- Process Improvement: Collaborating on workflows to transition the district toward cashless and paperless operations.
- Asset & HR Support: Assisting with District Asset Management and supporting transactional HR processing.
- Systems & Backup: Providing backup support for Accounts Payable (Town and Board) and utilizing ADMINS software.
- Internal Controls: Supporting segregation of duties initiatives, specifically regarding cash handling at the high school level.
Qualifications
- Education & Experience: High school diploma required (Associate/Bachelor's in business or accounting preferred); prior administrative, financial, or school district/municipal experience is a major asset.
- Financial & Tech Skills: Comfort with basic bookkeeping, secure cash handling, and database management (PowerSchool or ADMINS experience is highly desirable). Must be tech-savvy and eager to support digital, paperless workflows.
- Communication: Exceptional customer service skills to serve as a reassuring point of contact for families, with the ability to handle sensitive situations (like transportation issues or fee collections) professionally and empathetically.
- Organization & Versatility: Sharp attention to detail for managing contracts and compliance documents (COIs). Ability to multitask, pivot between different departments, and handle confidential data with strict discretion.
Application Procedure
External Applicants: Submit online application, attach cover letter, resume, 3 letters of recommendation, transcripts and certification.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Plainville Board of Education that no persons shall be excluded from participation in, denied the benefits of, or otherwise discriminated against under any program including employment, on the basis of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, marital status, age, physical or mental disability, genetic predisposition or carrier status, or veteran status. Any complaint should be brought to the attention of the building principal or the Title IX Coordinator, Mr. David Levenduski, Assistant Superintendent of Schools, 860-793-3210.Job Overview
We are seeking a dynamic and detail-oriented Office Professional II to join our Business & Finance Office team. In this vital role, you will serve as a key administrative support specialist, ensuring smooth office operations, accurate bookkeeping, and exceptional customer service. Your energetic approach and organizational skills will contribute to a positive work environment and efficient workflow. This position offers an exciting opportunity for individuals who thrive in fast-paced settings and are eager to support financial and administrative functions with professionalism and enthusiasm.
Responsibilities
- Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with courtesy and professionalism
- Handle incoming inquiries via phone, email, or in person, providing excellent customer service and client communication
- Maintain accurate records through data entry, filing, and document proofreading to ensure confidentiality and data integrity
- Utilize QuickBooks for bookkeeping tasks such as invoicing, expense tracking, and financial record management
- Support office management activities including scheduling appointments, organizing meetings, and coordinating office supplies
- Assist with clerical duties such as typing correspondence, preparing reports, and managing confidential information with discretion
- Oversee general office functions to promote efficiency, including handling incoming mail, managing office equipment, and supporting team members as needed
Requirements
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy and data entry skills
- Experience using QuickBooks or similar accounting software for bookkeeping tasks
- Exceptional phone etiquette skills with the ability to operate multi-line phone systems confidently
- Bilingual abilities are highly preferred to support diverse client interactions
- Strong clerical experience including filing, proofreading, and handling confidential information securely
- Excellent time management skills with the ability to prioritize tasks effectively in a fast-paced environment
- Previous personal assistant or customer support experience is a plus but not required
Join us in delivering outstanding administrative support that keeps our Business & Finance Office running smoothly! We value energetic professionals who are eager to contribute their skills in a collaborative setting. This paid position offers an engaging work environment where your organizational talents will make a meaningful impact every day.
Pay: $31.19 - $35.25 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
