Top 26 Executive assistant/office manager Jobs in Hartland, Wi

Assistant Manager, Financial Administration - Retail Alternatives
Ultimus Fund Solutions —Milwaukee, WI
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
Assistant Head Coach (Assistant Manager)
Pawn America —West Allis, WI
- $55,000 - $70,000 a year
- Mid-level
- Ability to climb stairs
- Ability to lift 50 pounds
- Disability insurance
- Health insurance
Quick Apply
Office Coordinator
Affinity Group —Pewaukee, WI
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- 401(k)
Quick Apply
Departmental Executive Assistant
Waukesha County, WI —Waukesha, WI
- $26.19 - $36.37 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Free parking
- Wellness program
5d
Senior Administrative Assistant
JPMorganChase —Brookfield, WI
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Tuition reimbursement
Administrative Assistant
HoneyDew Improvements —Glendale, WI
- $40,000 - $52,000 a year
- Full-time
- Spanish
- Google Workspace
- English
- Health insurance
- Dental insurance
Quick Apply
MANAGER III - HUMAN RESOURCES AND COMPENSATION (REPOST) (PREVIOUS CANDIDATES NEED NOT APPLY)
Milwaukee Public Schools —Milwaukee, WI
- $120,000 - $130,000 a year
- Full-time
- School experience
- 6 years
- Office
6d
Administrative Assistant
Poblocki Paving —New Berlin, WI
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Quick Apply
12d
Executive Assistant, Investor Relations and Market Strategy
Rockwell Automation —Milwaukee, WI
- Extended hours
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Executive Assistant & Office Manager
Boelter —Pewaukee, WI
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- AD&D insurance
Quick Apply
MANAGER III, RECREATION ASSISTANT DIRECTOR
Milwaukee Public Schools —Milwaukee, WI
- $125,000 - $135,000 a year
- Full-time
- 6 years
- Customer service
- Education
ASST MGR - Delta Sky Club -MKE
Eurest —Milwaukee, WI
- $60,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- ServSafe
- Mid-level
- Commuter assistance
- Paid parental leave
Quick Apply
11d
AI Product Owner
Batteries Plus —Hartland, WI
- Full-time
- Marketing
- 5 years
- Office
- Health insurance
- Dental insurance
Quick Apply
Assistant Maintenance Manager
Bimbo Bakeries USA —Oconomowoc, WI
- $76,300 - $99,200 a year
- Computer literacy
- Mid-level
- High school diploma or GED
- Paid time off
- 401(k) matching
Assistant Store Manager - Operations
Altar'd State —Brookfield, WI
- Full-time
- Inventory management
- Merchandising
- Mid-level
Regional Sales Manager - Midwest
ZERO ZONE INC —North Prairie, WI
- $100,000 - $125,000 a year
- Full-time
- Clean driving record
- Microsoft Excel
- Marketing
- Profit sharing
- Health savings account
Quick Apply
Assistant Restaurant Manager
SSP —Milwaukee, WI
- $55,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Dental insurance
- Paid time off
General Manager
The Bartolotta Restaurants —Milwaukee, WI
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Sales
Quick Apply
Executive Chef
Tuckaway Country Club —Franklin, WI
- Weekends as needed
- Microsoft Outlook
- 5 years
- Writing skills
Quick Apply
3d
Machine Shop Manager
Milwaukee ForgeTech, Inc. —Milwaukee, WI
- $90,000 - $110,000 a year
- Weekends as needed
- Background check
- 7 years
- Computer literacy
- Paid training
- Health savings account
Quick Apply

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Assistant Manager, Financial Administration - Retail Alternatives

Ultimus Fund Solutions -
Milwaukee, WI

Quick Apply

Job Details

Full-time

Qualifications

Employee relationship building

Full Job Description

SUMMARY
The Assistant Manager, Financial Administration – Retail Alternatives is responsible for complex financial, compliance, performance, and treasury reporting requiring an elevated level of specialized expertise in retail alternative products (including interval funds, tender offer funds, BDCs, REITs, and ’34 Act private funds). This role also supports the preparation, coordination, and filing of SEC reports (10-Ks and 10-Qs) for Business Development Companies (BDCs) registered under the Investment Company Act of 1940.

KEY ACCOUNTABILITIES
FINANCIAL STATEMENTS AND REPORTING

Prepares complex fund financial statements, including Forms 10-K, 10-Q, N-23C-2, N-CEN, N-CSR, N-PX, and 24f-2 on a quarterly, semi-annual, and annual basis for distribution to advisors and the SEC.
Prepares, validates, and supports client account reporting, including financial statements, audit deliverables, accruals, and tax packages at the fund, portfolio company, and investor levels, in accordance with service level agreements.
Supports planning and review of financial, board, regulatory, and status reporting to ensure accuracy and compliance with SEC and IRS requirements.
Maintains and prepares periodic (daily, weekly, monthly) fund reports.
Compiles and reviews quarterly reporting materials for Board Members.
Reviews, approves, and distributes internal reports and fund performance information as needed.
Provides training to the Financial Administration team on workflow processes.

FINANCIAL ADMINISTRATION

Prepares expense analyses (e.g., management and 12b-1 fees).
Monitors fund performance using Confluence and responds to related inquiries.
Assists with fund budgeting and financial planning.
Calculates monthly management fees and obtains appropriate approvals.

ANNUAL AUDITS

Coordinates and oversees annual audits with outside auditors, clients, and printers.

COMPLIANCE

Ensures financial results and disclosures in SEC filings are accurate and compliant with applicable accounting standards.
Prepares financial statement production schedules to support timely reporting and audit cycles.
Monitors SEC filing deadlines to ensure compliance.

PERSONNEL MANAGEMENT

Manages associates within department including, but not limited to, hiring, training, and developing associates, delegating work assignments, writing, and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions.
Conducts one-on-one and team meetings with associates on a regular basis to discuss new procedures, problems, and issues.
Establishes team and individual goals for department.
Fosters performance of associates and the processes used by them; holds the associates accountable for their work.

WORKING RELATIONSHIPS

Assists in the management of relationships with client companies, ensuring timely resolution of requests and high quality of customer service.
Acts as an escalation point for escalated issues and complex problems; resolves where appropriate to provide effective support.
Regular contact with clients, auditors and third-party vendors regarding fund performance-related questions, reporting, audits, etc.
Regular contact with the management to complete and get clarification on special projects.
Daily contact with the Financial Administration team regarding fund financial statements, reports, compliance, etc.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

Bachelor’s degree in accounting, finance, economics, business, or related field.
4 years of experience in fund accounting or fund administration.
Management or leadership experience.
Experience working within the financial services industry.
Experience with the preparation of financial statements related to mutual funds.
Equivalent education and experience will be considered.

KNOWLEDGE

Retail alternative investment products (interval funds, tender offer funds, BDCs, REITs, 34 Act private funds).
Disclosure controls and procedures to provide executive management with an elevated level of comfort in the accuracy of financial statements.
Financial reporting and performance systems.
Stocks, bonds, options, and foreign securities, and derivatives.
Disclosure controls and procedures to provide executive management with an elevated level of comfort in the accuracy of financial statements.
Microsoft Office Suite.
Adobe Acrobat.

SKILLS AND ABILITIES

Aligns associates with company values and goals.
Plans and delegates the work of others.
Motivates and inspires others.
Assesses the performance of self and associates to make improvements or take corrective action.
Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures.
Troubleshoots issues utilizing creative and critical thinking skills.
Multitasking, analytical, and organizational skills.
Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
Demonstrates personal integrity, responsibility, and accountability.
Effectively uses resources such as time and information in conjunction with associates.
Participates in solving problems and making decisions.
Presents and expresses ideas and information, written and oral, clearly, and concisely.
Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

Quick Apply

Refine Your Search

executive assistant/office manager jobs in hartland, wi

Assistant Manager, Financial Administration - Retail Alternatives

Assistant Head Coach (Assistant Manager)

Office Coordinator

Departmental Executive Assistant

Senior Administrative Assistant

Administrative Assistant

MANAGER III - HUMAN RESOURCES AND COMPENSATION (REPOST) (PREVIOUS CANDIDATES NEED NOT APPLY)

Administrative Assistant

Executive Assistant, Investor Relations and Market Strategy

Executive Assistant & Office Manager

MANAGER III, RECREATION ASSISTANT DIRECTOR

ASST MGR - Delta Sky Club -MKE

AI Product Owner

Assistant Maintenance Manager

Assistant Store Manager - Operations

Regional Sales Manager - Midwest

Assistant Restaurant Manager

General Manager

Executive Chef

Machine Shop Manager

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