Top 511 Office coordinator Jobs in Hastings On Hudson Ny

Office Coordinator at Midtown Investment Firm
BCL Search —New York, NY
- $65,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
Quick Apply
Front Desk Coordinator - Full Time
RestorixHealth —Valhalla, NY
- $24.00 - $26.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health savings account
- AD&D insurance
Quick Apply
Office Coordinator
Maxim Healthcare Services Direct —White Plains, NY
- $23 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
7d
Department Coordinator
Westchester Medical Center —Valhalla, NY
- $65,894 - $82,846 a year
- Full-time
- Office
- Contracts
- IT
- Paid holidays
- Health insurance
2d
Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
12d
Administrative & Operations Coordinator Daycare - Part Time
Little Eagles Nest —Dobbs Ferry, NY
- $24 - $28 an hour
- Part-time
- Google Workspace
- Medical office experience
- Office
- Health insurance
- 401(k)
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8h
Office Coordinator
Catholic Health —Roslyn, NY
- $28.07 - $35.09 an hour
- Mid-level
- High school diploma or GED
- Medical terminology
- Health insurance
- Tuition reimbursement
Office Coordinator
Peter F. Gaito & Associates —White Plains, NY
- $50,000 - $58,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator
Westchester Medical Center —Suffern, NY
- $22.28 - $28.01 an hour
- Full-time
- Psychiatry
- Hospital
- High school diploma or GED
- Paid holidays
- Health insurance
5d
Client Relationship Coordinator (Administrative)
Barnum SKG —Elmsford, NY
- $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
14d
Receptionist/Office Coordinator
Polsinelli —New York, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- 3 years
- Free parking
- AD&D insurance
Office Coordinator, NYC
Ramp —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Spanish
- Mid-level
- Office
- Travel reimbursement
- AD&D insurance
Office Experience & Operations Coordinator
Bel Group —New York, NY
- $80,000 - $90,000 a year
- Hybrid work
- Microsoft Word
- Hospitality
- Microsoft Excel
- Health insurance
- Dental insurance
8d
Office Coordinator
Enterprise Community Partners, Inc. —New York, NY
- $28.37 - $32.31 an hour
- Weekends as needed
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Front Desk Coordinator
CAEVIS Technology —West Harrison, NY
- $22.30 - $23.30 an hour
- Full-time
- Computer literacy
- No high school diploma
- No experience needed
- Health savings account
- Health insurance
Quick Apply
1d
Care Coordinator/Front Desk - Scarsdale
SPEAR Physical Therapy —Scarsdale, NY
- $16 - $22 an hour
- Full-time
- Bachelor of Science
- Clinic
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Operations Coordinator
Cooke School and Institute —New York, NY
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Office Support Floating Coordinator
Hospital for Special Surgery —Paramus, NJ
- $30.77 - $46.84 an hour
- Full-time
- Inventory management
- 5 years
- Computer literacy
- Travel reimbursement
5d
Administrative Coordinator - Mineola
NYU Langone Health —Mineola, NY
- $66,300.00 - $69,451.20 a year
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Wellness program
Business Office Medicaid Coordinator
Central Nursing —Bronx, NY
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply

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Office Coordinator at Midtown Investment Firm

BCL Search
New York, NY

Quick Apply

Job Details

$65,000 - $80,000 a year

Benefits

Paid time off

Qualifications

Employee relationship building

Full Job Description

Our client, a reputable global investment firm, is looking for an Office Coordinator for their Midtown office. This individual will play a critical role in ensuring the office runs seamlessly day-to-day, taking ownership of office operations. The ideal candidate is hands-on, resourceful, and takes pride in maintaining a polished, well-functioning environment with a “can do” attitude. This is a great opportunity for someone who enjoys being a key contributor to team culture, performing a variety of tasks. This role is in the office 5x / week.

RESPONSIBILITIES:

Office Operations & Facilities Management

Oversee day-to-day office operations and procedures to maintain a clean, organized, and efficient workspace.
Ensure the office is fully prepared and operational at the start of each day, including setting up conference rooms and maintaining shared spaces such as the in-office shower and changing areas.
Manage regular restocking of office supplies and kitchen items (e.g., snacks, beverages), maintain dishware (including dishwasher management), and ensure restrooms are fully stocked.
Maintain a secure and welcoming work environment for employees and visitors at all times.

Vendor & Building Management

Develop and maintain strong relationships with building management, vendors, and external service providers.
Coordinate with contractors, landlords, and real estate agents in partnership with the CFO and Special Projects Manager.
Support office space planning and infrastructure needs, including office moves, workstation changes, and expansions.

Administrative & Financial Support

Track and submit office-related expenses in a timely and accurate manner.
Prepare, manage, and organize correspondence, documents, and meeting materials.
Process and submit expense reports for the office as needed.

Executive & Team Support

Support visitors by greeting guests and ensuring high-quality in-office experience.
Manage incoming and outgoing mail, deliveries, shipping, and courier coordination.
Provide support to the CEO when needed, including handling occasional errands and time-sensitive business or personal tasks.

Events & Culture

Lead the planning and execution of in-office events, including weekly team lunches, catering coordination, and corporate dinners.
Partner with the Special Projects Manager on large-scale corporate events such as offsites, conferences, and investor events.

EXPERIENCE:

1-3+ years of relevant experience in customer service or administrative support
Understanding of general office operations, administrative procedures, and facilities coordination
Familiarity with expense management processes and tools such as Concur
Basic knowledge of vendor management, workplace safety standards, and office services coordination
Proficiency in standard business software, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively
Excellent verbal and written communication skills with a professional and service-oriented approach
High attention to detail and ability to maintain accuracy in administrative and financial tasks
Problem-solving skills with the ability to anticipate needs and address issues proactively
Strong interpersonal skills and ability to build relationships with employees, vendors, and leadership

SALARY
$65-$80K (DOE) + Discretionary Bonus Opportunity + Excellent Benefits/PTO

HOURS
8/8:15am-6pm (DOE) + Flexibility if needed
5x/week in office

#IND1

Quick Apply

Refine Your Search

office coordinator jobs in hastings on hudson ny

Office Coordinator at Midtown Investment Firm

Front Desk Coordinator - Full Time

Office Coordinator

Department Coordinator

Administrative & Office Coordinator

Administrative & Operations Coordinator Daycare - Part Time

Office Coordinator

Office Coordinator

Office Coordinator

Client Relationship Coordinator (Administrative)

Receptionist/Office Coordinator

Office Coordinator, NYC

Office Experience & Operations Coordinator

Office Coordinator

Front Desk Coordinator

Care Coordinator/Front Desk - Scarsdale

Operations Coordinator

Office Support Floating Coordinator

Administrative Coordinator - Mineola

Business Office Medicaid Coordinator

I want to receive the latest job alert for office coordinator in hastings on hudson ny

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