Top 34 Contract administrators Jobs in Hauppauge, Ny

Change Order Management Specialist
Renu Contracting & Restoration —Copiague, NY
- $95,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Profit sharing
- Dental insurance
Quick Apply
Sponsored Programs Administrative and Post-Award Coordinator
Stony Brook University —Stony Brook, NY
- $65,000 - $70,000 a year
- Online Application
- Google Workspace
- Microsoft Excel
- Customer service
13d
Contracts Manager
SCO Family of Services —Garden City, NY
- From $85,000 a year
- Full-time
- Hybrid work
- Mid-level
- 3 years
- Finance
- Health savings account
- Health insurance
Quick Apply
14d
Manager, Subcontracts
TTM Technologies —Farmingdale, NY
- $101,807 - $179,040 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- 5 years
- Health savings account
- Paid holidays
Purchasing Coordinator
FlexStaff —Stony Brook, NY
- $25 - $30 an hour
- Monday to Friday
- Background check
- Google Workspace
- Mid-level
Quick Apply
Contract Administrator
BAE Systems Inc. —Greenlawn, NY
- $61,527 - $104,597 a year
- Full-time
- Hybrid work
- Writing skills
- Research
- Office
- Health savings account
- Paid holidays
9d
Grants Coordinator
Suffolk County —Yaphank, NY
- $70,000 - $80,000 a year
- Overtime
- Public speaking
- Research
- Mid-level
- Paid holidays
- Health insurance
Subcontract Administrator II
BAE Systems Inc. —Greenlawn, NY
- $73,534 - $125,007 a year
- Full-time
- Hybrid work
- Oracle
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Procurement Manager - Contract Lifecycle Management
Optimum —Bethpage, NY
- $102,816 - $168,912 a year
- Background check
- Oracle
- 5 years
Quick Apply
Contracts Specialist
Stellant Systems —Melville, NY
- $75,000 - $100,000 a year
- Full-time
- 5 years
- ERP systems
- Office
Associate Director - Sponsored Projects
Long Island University —Brookville, NY
- $85,000 - $90,000 a year
- Online Application
- 5 years
- Office
- Master's degree
Associate Lease Specialist ICF
Insight Investments Corp —Islandia, NY
- $26.01 - $31.32 an hour
- Customer service
- Writing skills
- High school diploma or GED
Quick Apply
1d
Contract Specialist – School District Contracts & RFP Administration
Family of Kidz —Westbury, NY
- $90,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Finance
- Health savings account
- Disability insurance
Quick Apply
Legal Document Negotiator
National Westminster Bank PLC —Stamford, CT
- $130,000 - $160,000 a year
- Full-time
- Mid-level
- Analysis skills
- Communication skills
- Disability insurance
- Health insurance
Grants and Sponsored Programs Administrator
Research Foundation of The City University of New York —Long Island, NY
- $68,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Vice President, Contracting
HealthCare Partners, MSO —Garden City, NY
- $200,000 - $225,000 a year
- Full-time
- Microsoft Excel
- Up to 50% travel
- Analysis skills
- Health insurance
- Dental insurance
Grants Financial & Operations Coordinator
Research Foundation of The City University of New York —Long Island, NY
- $55,000 - $70,000 a year
- Full-time
- Mid-level
- Administrative experience
- Analysis skills
Senior Manager Oracle/PeopleSoft Technology Applications (Senior Manager, Software Development, Engineering and Services)
Northwell Health —Melville, NY
- $152,000 - $266,000 a year
- Full-time
- Oracle
- 5 years
- Bachelor's degree
Sponsored Programs Administrative and Post-Award Coordinator
The Research Foundation for The State University of New York at Stony Brook —Stony Brook, NY
- $65,000 - $70,000 a year
- Online Application
- Google Workspace
- Microsoft Excel
- Customer service
14d
Junior Contract Administrator - Precious Metals Dept
Gerald Group —Stamford, CT
- Customer service
- Mid-level
- Office
Quick Apply

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Change Order Management Specialist

Renu Contracting & Restoration -
Copiague, NY

Quick Apply

Job Details

Full-time
$95,000 - $110,000 a year

Benefits

Profit sharing
Dental insurance
Vision insurance
Pet insurance

Qualifications

Contract interpretation
High school diploma or GED
Productivity software
Project contract management

Full Job Description

Role:

The Change Order Management Specialist is responsible for tracking, documenting, and supporting the preparation and submission of change orders on construction projects. This role works closely with project teams, subcontractors, vendors, and clients to ensure project changes are properly identified, priced, documented, submitted, and tracked through approval and billing. The position plays a key role in protecting the company's right to recover costs associated with scope changes, extra work, delays, and unforeseen conditions.

Duties & Responsibilities:

Change Order Administration

Maintain and update change order logs for assigned projects.
Track change events from identification through pricing, submission, approval, billing, and closeout.
Monitor contract notice requirements, deadlines, and approval procedures.
Coordinate with project teams to ensure changes are documented accurately and timely.

Documentation & Submission

Collect, organize, and maintain supporting documentation, including RFIs, field reports, drawings, schedules, directives, photos, quotes, invoices, and correspondence.
Review documentation for completeness and accuracy.
Assist in preparing change order requests, cost proposals, narratives, and supporting exhibits.
Submit approved packages through required project management platforms and communication channels.
Follow up on pending change order requests and approvals.

Contract & Financial Support

Review contract requirements related to changes, notices, and pricing.
Assist with compliance for time extensions, extra work, and owner-directed changes.
Coordinate with accounting to ensure approved change orders are entered, billed, and reconciled.
Support efforts to maximize recovery of legitimate project costs and impacts.

Communication & Reporting

Communicate regularly with project managers, superintendents, estimators, accounting staff, and management.
Prepare change order status reports and identify aging or high-risk items requiring attention.
Maintain professional relationships with owners, consultants, subcontractors, and vendors.

Qualifications:

Required

High school diploma or equivalent.
2–4 years of experience in construction administration, project coordination, estimating support, project accounting, or a related role.
Strong organizational, communication, and time management skills.
Ability to manage multiple projects and deadlines.
Proficiency with Microsoft Office and Procore.
Ability to read and understand construction documents, contracts, and project correspondence.

Preferred

Associate's or Bachelor's degree in Construction Management, Business, Accounting, Engineering, or a related field.
Experience with public works or government-funded construction projects.
Experience with Sage and construction management software.
Familiarity with prevailing wage, certified payroll, RFIs, submittals, and project closeout processes.

Core Competencies:

Strong attention to detail and document control.
Ability to analyze cost data, contracts, and supporting documentation.
Excellent follow-through, problem-solving, and organizational skills.
Ability to work independently and collaboratively in a fast-paced environment.
Professional handling of confidential financial and contractual information.

Work Environment:

Primarily office-based with occasional visits to project sites.
Periodic travel to job sites, meetings, and company offices may be required.
Must comply with all applicable job site safety requirements.

Performance Expectations:

Maintain accurate and current change order records.
Ensure timely, complete, and organized change order submissions.
Improve coordination between operations, estimating, and accounting teams.
Support timely billing and collection of approved change orders.
Help maximize recovery of costs related to approved project changes and impacts.

Company Benefits Include:

401k/Safe Harbor (3%)/Profit Sharing (2%)/Medical/Employer Funded HRA/Dental/Vision/Flex Spending/Employer Paid Life ($50k)/Voluntary Life/Pet Insurance and much more!

Renu offers a great working environment, company culture, and growth opportunities.

RENU is an Equal Opportunity Employer

Quick Apply

Refine Your Search

contract administrators jobs in hauppauge, ny

Change Order Management Specialist

Sponsored Programs Administrative and Post-Award Coordinator

Contracts Manager

Manager, Subcontracts

Purchasing Coordinator

Contract Administrator

Grants Coordinator

Subcontract Administrator II

Procurement Manager - Contract Lifecycle Management

Contracts Specialist

Associate Director - Sponsored Projects

Associate Lease Specialist ICF

Contract Specialist – School District Contracts & RFP Administration

Legal Document Negotiator

Grants and Sponsored Programs Administrator

Vice President, Contracting

Grants Financial & Operations Coordinator

Senior Manager Oracle/PeopleSoft Technology Applications (Senior Manager, Software Development, Engineering and Services)

Sponsored Programs Administrative and Post-Award Coordinator

Junior Contract Administrator - Precious Metals Dept

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