Title: Auxil & Fac Svcs Off
Position Number: 0081983
Hiring Unit: INT ATHLETICS UHM, INT ATHLETICS UHM, INT ATHLETICS UHM
Location: UH at Manoa
Date Posted: March 5, 2026
Band: A or B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Other Conditions: To fill one position. Pending position clearance. Continuous recruitment until programmatic needs are met. For best consideration, review of applications to begin March 20, 2026.
Pay Band A Duties and Responsibilities
(* denotes essential functions)
-
Under the direction of the Makai Campus Coordinator, position will assist in overseeing the daily operations, maintenance, and event management of Les Murakami Baseball Stadium (LMS) and other on-campus athletic facilities and venues, as assigned. Ensures facilities are safe, compliant, and fully functional to support athletic and non-athletic events.
- Assists with overseeing daily operations of LMS and assigned facilities and venues, including maintenance, repairs, equipment upkeep, and overall facility readiness.
- Ensures compliance with health, safety, accessibility, NCAA, University, and State of Hawai`i regulations.
- Assists with managing preventative maintenance programs and addresses facility-related issues and emergencies as they arise.
- Maintains inventory of equipment and supplies; determines purchasing needs and ensures proper storage and upkeep.
- Assists with overseeing on-site practice/event/game day management for athletic and non-athletic events at LMS and assigned facilities and venues.
- Assists with planning and executing all logistical aspects of events, including scheduling, setup, breakdown, equipment needs, staffing, and operations.
- Assists with coordinating with internal and external stakeholders to ensure seamless event execution, including University officials, coaches, departments, and vendors.
-
Works weekends, holidays and nights as dictated by athletic and non-athletic events and practices.Travels to various geographical locations to facilitate meetings, events, and practices.
- Assists with developing and implementing implements ingress/egress and crowd control plans; creates and enforces emergency and safety procedures.
- Assists with managing pre- and post-event processes including cost estimates, contracts, and settlements.
- Coordinates facility usage schedules for events, practices, and other activities.
- Communicates policies and procedures to all facility users, including NCAA, University, and State regulations.
- Serves as the point of contact for usage coordination and event-related concerns.
- Recruits, trains, schedules, and evaluates event and facility support staff, including student assistants, casual hires, and volunteers.
- Ensures proper staffing for daily operations and events.
-
Assists with developing and managing budgets related to operations, staffing, equipment, and events.
-
Assists with managing contracts and procurement related to facility and event needs.
- Responsible for performing the duties of a Campus Security Authority as defined by University policy and federal law with regards to the Clery Act.
- Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
- Maintains collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department.
- Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there are reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
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Other duties as assigned.
Pay Band A Minimum Qualifications
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Possession of a baccalaureate degree in business administration, sports administration, facility administration, education, arts and sciences, liberal arts, social sciences or related field and one (1) year of progressively responsible professional experience with responsibilities for facility management and/or event operations; or equivalent education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
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Functional knowledge of principles, practices and techniques in the area of facility management and events planning demonstrated by knowledge, understanding and ability to apply concepts, terminology.
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Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with facility management and events planning.
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Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of facility management and events planning.
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Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
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Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
-
Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
-
Ability to work under pressure and tight deadlines with limited resources and multiple competing priorities.
-
Ability to work after business hours, including nights, weekends, and/or holidays.
-
Ability to frequently bend, reach, lift, push and pull up to 50 pounds (with or without assistance).
-
Valid First Aid/CPR/AED Certification within 45 days of hire.
-
Ability to provide excellent customer services.
-
Ability to work cooperatively and effectively with people of various backgrounds.
-
Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver's license (class 3), comparable driver's license, or other means of transportation, which meets position needs.
Pay Band A Desirable Qualifications
-
General knowledge of NCAA rules and regulations as related to large-scale facility and events management.
-
Athletic facilities and events management experience at the collegiate or professional level.
-
Ability to understand and work effectively in Hawaii's multi-cultural society.
Pay Band B Duties and Responsibilities
(* denotes essential functions)
-
Responsible for overseeing the daily operations, maintenance, and event management of Les Murakami Baseball Stadium (LMS) and other on-campus athletic facilities and venues, as assigned. Ensures facilities are safe, compliant, and fully functional to support athletic and non-athletic events.
- Oversees daily operations of LMS and assigned facilities and venues, including maintenance, repairs, equipment upkeep, and overall facility readiness.
- Ensures compliance with health, safety, accessibility, NCAA, University, and State of Hawai`i regulations.
- Manages preventative maintenance programs and addresses facility-related issues and emergencies as they arise.
- Maintains inventory of equipment and supplies; determines purchasing needs and ensures proper storage and upkeep.
- Serves as the primary on-site practice/event/game day manager for athletic and non-athletic events at LMS and assigned facilities and venues.
- Plans and executes all logistical aspects of events, including scheduling, setup, breakdown, equipment needs, staffing, and operations.
- Coordinates with internal and external stakeholders to ensure seamless event execution, including University officials, coaches, departments, and vendors.
-
Works weekends, holidays and nights as dictated by athletic and non-athletic events and practices. Travels to various geographical locations to facilitate meetings, events, and practices.
- Develops and implements ingress/egress and crowd control plans; creates and enforces emergency and safety procedures.
- Manages pre- and post-event processes including cost estimates, contracts, and settlements.
- Coordinates facility usage schedules for events, practices, and other activities.
- Communicates policies and procedures to all facility users, including NCAA, University, and State regulations.
- Serves as the point of contact for usage coordination and event-related concerns.
- Recruits, trains, schedules, and evaluates event and facility support staff, including student assistants, casual hires, and volunteers.
- Ensures proper staffing for daily operations and events.
-
Collaborates with the Assistant Athletic Director of Facilities and Makai Campus Coordinator to develop and manage budgets related to operations, staffing, equipment, and events.
-
Manages contracts and procurement related to facility and event needs.
- Responsible for performing the duties of a Campus Security Authority as defined by University policy and federal law with regards to the Clery Act.
- Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
- Maintains collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the Athletics Department.
- Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there are reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
-
Other duties as assigned.
Pay Band B Minimum Qualifications
-
Possession of a baccalaureate degree in business administration, sports administration, facility administration, education, humanities, social sciences, natural sciences, or related field and three (3) years of progressively responsible professional experience with responsibilities for large-scale facility management and event operations; or equivalent education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
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Considerable working knowledge of principles, practices and techniques in the field of large-scale facility management and events planning, as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
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Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with large-scale facility management and events planning.
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Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
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Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
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Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
-
Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
-
If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
-
Ability to work under pressure and tight deadlines with limited resources and multiple competing priorities.
-
Ability to work after business hours, including nights, weekends, and/or holidays.
-
Ability to frequently bend, reach, lift, push and pull up to 50 pounds (with or without assistance).
-
Valid First Aid/CPR/AED Certification within 45 days of hire.
-
Ability to provide excellent customer services.
-
Ability to work cooperatively and effectively with people of various backgrounds.
-
Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver's license (class 3), comparable driver's license, or other means of transportation, which meets position needs.
Pay Band B Desirable Qualifications
-
General knowledge of NCAA rules and regulations as related to large-scale facility and events management.
-
Athletic facilities and events management experience at the collegiate or professional level.
-
Ability to understand and work effectively in Hawaii's multi-cultural society.
To Apply:
Inquiries: Corbin Ross, Assistant Athletics Director for Facilities,
[email protected]The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
