Position Summary: The materials management clerk independently performs routine replenishment of inventories; processing and filling of supply requisitions; processing and stocking freight and supplies; and shipping and handling of outbound mail and freight.
Responsibilities:
- Runs daily restock reports and replenishes stock; reports low inventory levels to buyers to prevent stock outages; corrects inventory discrepancies between inventory count & computer; maintains order and appearance of shelf inventory; assesses usage patterns of stock; and prevents overstock; reviews, and replenishes and delivers crash carts to pharmacy.
- Receives, reviews, prioritizes and posts requisitions; pulls items from inventory to fill requisition; and delivers requisition or prepares for transport.
- Verifies and documents incoming freight quantity; inspects freight for damage; reports shortages, inaccuracies or damage to buyers; reviews packing slip, purchase order and freight for accuracy; logs quantity into inventory software system; marks inventory with stock number; delivers, receives signature and logs specials order purchases; restock storeroom shelves; and files paperwork (purchase orders, packing slips and requisitions).
Qualifications:
Required:
- Valid Kansas drivers license with an acceptable driving record and must be insurable through the medical center's insurance carrier
- Additional certification may be required for certain patient care settings or populations.
- Specific information and the timeframe in which such certification must be attained will be provided by the department director/manager/supervisor at time of hire/transfer into department.
Preferred:
- High school graduate or equivalent
- Experience in inventory and supply functions
Infection Control: Initial and Ongoing training in dealing with infection control. Trainings could include but are not limited to, blood borne pathogens, bodily fluids and bio hazardous materials as it applies to your daily work environment.
Patient Interaction: Periodic
HIPAA: This position will have access to the following Protected Health Information in order to carry out the duties related to their position at Hays Medical Center based on the following criteria:
Primary – required (routine) to do the job;
Secondary – required for the job, but mostly be exception; and
None – no approved access
Description of Information
Secondary:
Patient Demographic Information (information used to identify a person): Name, Date of Birth, Address, Race, Marital Status, Religion
None:
Clinical Information (information that describes a patient’s health status): Diagnosis, Reports/Medical Notes, Test Results, Problem List, Procedures, History and Physical
Coding Information (clinical information that is in (alpha) numeric format): ICD-9 Codes, Rev Codes, CPT Codes
Financial Information/Insurance (information related to insurance, billing and payment): Billing Information, Payer Name, Payer ID, Account Balances, Plan Elements Covered, Payment Information, Payment Rates
