Top 34 Construction administrator Jobs in Hayward, Ca

Sr. Office Administrator/Event Planner
Ultimate Staffing Services —Milpitas, CA
- $38 - $50 an hour
- Full-time
- Research
- Office
- 3 years
Quick Apply
3d
Administrative Assistant
West Coast Insulation —Hayward, CA
- $25 - $30 an hour
- 8 hour shift
- Microsoft Outlook
- Office
- Data entry
- Paid holidays
- Health insurance
Quick Apply
Construction Administrative Assistant
BT Solutions —Richmond, CA
- $90,000 - $115,000 a year
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- 401(k)
- Paid time off
Quick Apply
Prequalification Administrator
Swinerton —Concord, CA
- $31.25 - $37.80 an hour
- Full-time
- Management
- English
- Mid-level
- AD&D insurance
- Paid holidays
9d
Human Resources Administrator (Bay Area)
Turner Construction Company —Walnut Creek, CA
- $70,000 - $90,000 a year
- Mid-level
- Office
- Microsoft Office
10d
Construction Administrator
Flad Architects —San Francisco, CA
- $125,000 - $155,000 a year
- Email
- Construction site
- Office
- University
- Paid holidays
- Disability insurance
Systems Administrator
DeSilva Gates Construction —Dublin, CA
- From $110,000 a year
- Full-time
- Mid-level
- Communication skills
- Profit sharing
- Wellness program
Quick Apply
8d
Project Administrator
Suffolk Construction Company, Inc. —San Francisco, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Commuter assistance
- Fuel card
18h
Office admin, project coordinator
Total Underground LLC —Hayward, CA
- From $23 an hour
- Full-time
- Office
- Driver's License
- Travel
- Opportunities for advancement
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Administrative Coordinator/Word Processor
SOCOTEC —Alameda, CA
- $27 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Office Management Specialist
Shimmick —San Jose, CA
- $32 - $36 an hour
- Full-time
- Construction site
- Mid-level
- Office
- Health savings account
- Paid holidays
Office Administrator
VMA Design Build —Walnut Creek, CA
- $25 - $30 an hour
- Full-time
- Google Workspace
- Office
- US work authorization
Quick Apply
3d
General Admin Assistants
Saarman Construction —Alameda, CA
- Email
- Spanish
- Research
- Mid-level
Administrative Assistant- Estimating
McGuire & Hester —San Francisco Bay Area, CA
- $28.85 - $33.65 an hour
- Full-time
- Google Workspace
- Basic math
- English
- Continuing education credits
- Paid holidays
Quick Apply
Administrative Assistant
Kavanagh Construction Inc —Mountain View, CA
- $28 - $34 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
1d
On-site Office Administrator/Coordinator
Trio Heating and Air —San Jose, CA
- $54,000 - $70,000 a year
- Full-time
- Background check
- Spanish
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Administrative Specialist
Quality Mobile Home Services —Pleasanton, CA
- $20 - $22 an hour
- Full-time
- Office
- Administrative experience
- Construction experience
- Health insurance
- Cell phone reimbursement
Quick Apply
Project Administrator - Multi-Family Construction
D+H Construction —Berkeley, CA
- $90,000 - $110,000 a year
- Construction site
- Mid-level
- Office
Quick Apply
Construction Operations & Office Manager
Bay Builders and Remodeling Inc. —San Jose, CA
- $30 - $50 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
8d
Office & Operations Manager - Residential Design/Build
SEA Construction —San Mateo, CA
- $90,000 - $120,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
14d

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Sr. Office Administrator/Event Planner

Ultimate Staffing Services -
Milpitas, CA

Quick Apply

Job Details

Full-time
$38 - $50 an hour
3 days ago

Qualifications

Vendor relationship building

Full Job Description

Ultimate Staffing is seeking a Sr. Office Administrator/Event Planner to join a client in Milpitas. This is a temp to hire position. The role is 100% onsite with travel to their Oakland facility as needed. This position will eventually transition to the Pleasanton/Dublin area in 2027.

Position Summary

The Office Administrator is a highly visible and high-impact role responsible for supporting senior leaders while ensuring operational excellence. A large portion of this position will focus on planning company events. Based primarily in Milpitas, this role blends executive-level administrative partnership, office and facilities management, hands-on operational support, and cross-functional coordination.

In addition to advanced administrative support, the Office Administrator plays a key role in shaping and strengthening administrative operations across locations. As the administrative function evolves, this position offers the opportunity to take on broader leadership and operational influence.

We are seeking a poised, resourceful, and relationship-driven professional who thrives in a fast-paced environment and represents the company with discretion, professionalism, and strong stewardship. This role includes regular front-desk coverage in the Milpitas office and active participation in daily office operations.

Key Responsibilities

Executive & Administrative Support

Provide high-level administrative support to multiple leaders, including managing complex and competing calendars with accuracy and sound judgment
Play a key role in planning events.
Safeguard executive time by prioritizing requests and anticipating needs in dynamic or ambiguous situations
Prepare and refine presentations, reports, correspondence, and internal communications
Serve as a trusted liaison for internal and external stakeholders, maintaining strict confidentiality
Proactively identify issues and deliver thoughtful, solutions-oriented support
Partner with and provide coverage for other executives and administrative team members as needed

Office Management & Operations

Oversee daily operations for the Milpitas office and support operational coordination for the Oakland location
Provide guidance and oversight to Office Coordinators in Milpitas and Oakland to ensure alignment with company standards and expectations
Manage office budgets, expense tracking, and procurement activities
Source and manage office supplies, equipment, furnishings, and vendor services with a focus on cost efficiency and quality
Develop, maintain, and promote office management SOPs to ensure consistency across locations
Lead space planning efforts, workstation setups, office moves, and office environment enhancements
Identify and implement process improvements to enhance efficiency and user experience

Facilities & Vendor Coordination

Act as the primary point of contact for building management, facilities services, and maintenance providers
Coordinate repairs, safety inspections, preventative maintenance, and tenant improvements
Manage vendor relationships, contracts, and service-level expectations
Ensure all locations meet safety, accessibility, and operational readiness standards

Employee Experience & Engagement

Partner with People and Communications teams to support office events, celebrations, and culture-building initiatives
Contribute to programs that strengthen employee experience, community presence, and local engagement

Meetings, Events & Travel Coordination

Plan and manage logistics for meetings, events, department gatherings, and company-wide activities
Coordinate domestic travel for executives and team members with attention to detail and experience
Prepare meeting materials and support follow-up actions to maintain accountability and momentum

Financial & Document Management

Prepare and reconcile executive and office expense reports accurately and on time
Monitor office and operational budgets, identifying opportunities for cost-effective improvements
Maintain organized and accessible filing, documentation, and tracking systems
Support research, project coordination, meeting preparation, and action-item tracking

Qualifications

3-5 years of experience providing administrative support, including direct support to senior leaders
Experience managing office operations, facilities coordination, or multi-site administrative functions
Demonstrated ability to coordinate workflows or provide functional leadership
Strong organizational and prioritization skills with comfort navigating shifting priorities
Exceptional written and verbal communication skills
High level of professionalism, discretion, emotional intelligence, and interpersonal effectiveness
Advanced proficiency with Microsoft Office and modern collaboration tools
Experience in construction, professional services, or operationally complex environments preferred
Bachelor's degree preferred; equivalent professional experience considered

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

Quick Apply

Refine Your Search

construction administrator jobs in hayward, ca

Sr. Office Administrator/Event Planner

Administrative Assistant

Construction Administrative Assistant

Prequalification Administrator

Human Resources Administrator (Bay Area)

Construction Administrator

Systems Administrator

Project Administrator

Office admin, project coordinator

Administrative Coordinator/Word Processor

Office Management Specialist

Office Administrator

General Admin Assistants

Administrative Assistant- Estimating

Administrative Assistant

On-site Office Administrator/Coordinator

Administrative Specialist

Project Administrator - Multi-Family Construction

Construction Operations & Office Manager

Office & Operations Manager - Residential Design/Build

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Position Summary

Key Responsibilities

Executive & Administrative Support

Office Management & Operations

Facilities & Vendor Coordination

Employee Experience & Engagement

Meetings, Events & Travel Coordination

Financial & Document Management

Qualifications

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