About Us
Mariposa Gardening & Design is a women-led design build landscaping company known for building beautiful, ecologically inspired gardens that bring the natural world into the built environment. We are a mission-driven, collaborative company, and we value teamwork, communication, and craftsmanship. Our employees are encouraged to grow with us and have the opportunity to become Worker-Owners in our cooperative business model.
Role Description
The Landscape Construction Project Manager oversees residential and small commercial landscape construction projects from design handoff through installation and final walkthrough. This role manages all aspects of planning, scheduling, budgeting, coordination, and installation, ensuring that projects are completed on time, on budget, and to Mariposa’s standards of excellence.
The ideal candidate thrives in collaboration, excels in communication, and enjoys working across departments. Organization, flexibility, and problem-solving are essential. This role requires regular onsite presence (minimum 4x per week) depending on project scope, crew needs, and project complexity. This is a full-time, 40-hour per week position reporting directly to the Management Team.
The Project Manager ensures quality control, adherence to safety standards, code compliance, and clear communication with clients, designers, contractors, subcontractors, crew leaders, and the internal team. They also manage project budgets, schedules, subcontractor coordination, and change orders.
Key Responsibilities
Project Planning & Coordination
- Plan, coordinate, and manage all phases of landscaping construction projects—from initiation through execution and closeout.
- Develop comprehensive project plans, including timelines, staffing needs, procurement strategies, and equipment requirements.
- Create detailed project schedules, Gantt charts, forecasts, sequencing plans, and installation calendars.
- Participate in internal meetings: Scheduling Circle, Design Meetings, Management Meetings, and Board Meetings (if Co-Owner).
- Develop tools and systems that keep projects on track and under budget.
- Attend project management training; acquire skills for field-conflict prevention and develop tools to improve planning and development of projects.
Estimating, Contracts & Documentation
- Prepare estimates, bids, and proposals for installation and special projects.
- Draft Exhibit A documents, landscape agreements, and full landscape packages.
- Prepare, review, and negotiate subcontractor contracts and vendor agreements.
- Maintain organized project documentation on Google Drive (contracts, drawings, templates, photos, spreadsheets, etc).
- Ensure on-site documents are delivered on time and are up-to-date.
- File annual rollover updates for install department and ensure digital workspace tidiness.
Scheduling & Resource Management
- Create and distribute weekly schedules across departments.
- Maintain the Install Calendar with daily tasks and updates.
- Schedule installation crews, irrigation assessments, and special projects.
- Reserve rental equipment, coordinate porta-potty and dumpster deliveries/pickups, and ensure all materials arrive onsite when needed.
Field Oversight & Quality Control
- Visit each job site daily (approx. 5 hours/day) to support crews and check progress.
- Ensure the site is ready for layout, designer reviews, inspections, and subcontractor work before arrival.
- Ensure all work is completed to Mariposa standards, accurately, safely, and to code.
- Supervise and support crew leaders and ensure team morale remains high.
- Lead weekly install team meetings.
- Ensure matrices, Trello/Slack boards, and reports are up to date.
- Ensure that the company yard is safe and organized.
- Monitor equipment use and ensure proper licenses are obtained if needed for operation.
- Coordinate final walkthroughs with clients, designer, crew lead, project manager, and garden care manager and any other necessary party to produce punch lists.
Client & Stakeholder Communication
- Serve as the main point of contact for installation-phase clients, contractors, and design teams.
- Deliver weekly project progress reports and communicate schedule changes promptly.
- Address concerns professionally and skillfully, including challenging client situations.
Change Orders, Invoicing & Budget Management
- Draft, communicate, and document change orders and contract addendums.
- Track costs, monitor budgets, and ensure financial adherence.
- Prepare weekly invoicing for the Install Department.
- Identify risks early and implement proactive mitigation measures.
Requirements
- Positive attitude, collaborative spirit, and strong leadership presence.
- Excellent organization, communication, and multitasking abilities.
- Strong customer service and conflict-resolution skills.
- Ability to manage multiple projects at once while maintaining high standards.
- Computer literacy and comfort with Google Workspace (Drive, Docs, Sheets, Calendar).
- Ability to create, edit, and maintain templates, forms, and documentation.
- Strong field knowledge of landscaping methods, plants, soil, irrigation, grading, and construction techniques.
- Ability to read drawings, specs, plans, and construction documents.
- Experience using project management and budgeting software.
- Minimum 5 years of project management experience in the landscaping field.
- Familiarity with Gantt charts, scheduling tools, and project-tracking systems.
- Experience managing subcontractors and negotiating contracts.
- Understanding of safety protocols and local building regulations.
- Bilingual (English/Spanish) is a plus, but not required.
Benefits
- PTO accrual after 6 months
- Sick time accrual from start date
- IRA matching up tp 3%
- $75 Monthly Health & Wellness stipend after 3 months
- Monthly Cell phone reimbursement from start date
- Opportunity to co-own in profitable business
- Opportunity to expand skill sets
If you love collaboration, problem-solving, and building beautiful outdoor spaces, we’d love to have you grow with Mariposa Gardening & Design.
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- 401(k) 3% Match
- Opportunities for advancement
- Paid time off
- Professional development assistance
- Safety equipment provided
People with a criminal record are encouraged to apply
Experience:
- Construction management: 3 years (Required)
License/Certification:
- California landscape contractors license (Preferred)
Ability to Commute:
- Oakland, CA 94612 (Required)
Work Location: In person
