Top 62 Payroll assistant Jobs in Hayward, Ca

HR & Office Coordinator
STELLE ATHLETICA INC —Hayward, CA
- $25 - $32 an hour
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
4d
Program Administrative Assistant
SVS —Hayward, CA
- $24 an hour
- Full-time
- CPR Certification
- Current TB test
- Office
- Health insurance
- Dental insurance
Quick Apply
8d
Part-time Administrative Assistant
The Salvation Army Del Oro Division —Hayward, CA
- Part-time
- Computer literacy
- Office
- Administrative experience
9d
Finance Assistant
XTHINGS LLC —Fremont, CA
- $4,500 - $5,000 a month
- Part-time
- Google Workspace
- English
- Office
- Vision insurance
Quick Apply
7d
Office Manager- (Oakland)
TK Elevator Corporation —San Leandro, CA
- $80,000 - $106,000 a year
- Email
- Microsoft Word
- Microsoft Excel
- Oracle
- Paid parental leave
- Health savings account
HR/Payroll Assistant
Contra Costa Electric, Inc. —Martinez, CA
- $24 - $30 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- ERP systems
- Paid holidays
- Health insurance
Payroll Assistant
99 Ranch Market —Union City, CA
- $22 - $23 an hour
- Full-time
- Office
- Finance
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Accounting Assistant
Foley Electric Inc —Redwood City, CA
- $25 - $32 an hour
- Part-time
- Microsoft Outlook
- Office
- Accounting
- Health savings account
- Paid holidays
Quick Apply
1d
HR Assistant
AEI-CIG —Santa Clara, CA
- $63,000 - $78,000 a year
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Human Resources Coordinator Leaves of Absence and Safety - Central Office, Hayward
Eden Housing —Hayward, CA
- $29.48 - $34.39 an hour
- Full-time
- Basic math
- Research
- Mid-level
Quick Apply
Human Resource Assistant
Friends of Children with Special Needs —Fremont, CA
- $24 - $28 an hour
- Full-time
- English
- Office
- Administrative experience
- Health savings account
- AD&D insurance
Quick Apply
14d
Business Office Manager
Burlingame Senior Living —Burlingame, CA
- $75,000 - $78,000 a year
- Weekends as needed
- Background check
- Microsoft Outlook
- OSHA
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Haidilao Hot Pot —Cupertino, CA
- $23 - $27 an hour
- Full-time
- Spanish
- No education required
- English
- Health insurance
- 401(k) matching
Quick Apply
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
HR Assistant
AHMC Healthcare —Daly City, CA
- $26.31 - $36.65 an hour
- Full-time
- Computer literacy
- Writing skills
- Office
Office Administrator I
Granite Construction Company —Santa Clara, CA
- $50,832 - $76,247 a year
- Ability to walk for extended periods
- Writing skills
- Office
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant
The PranaMind Center —Oakland, CA
- $25 - $30 an hour
- Part-time
- Spanish
- Google Workspace
- HIPAA
Quick Apply
Administrative Assistant
Atria Senior Living - Walnut Creek —Walnut Creek, CA
- $21.00 - $25.20 an hour
- Full-time
- Computer literacy
- Basic math
- Research
- Paid holidays
- Health insurance
Administrative & Program Support Coordinator (ASC II)
California State University —East Bay, CA
- Full-time
- Background check
- High school
- Basic math
- Paid holidays
- Health insurance
Administrative Assistant
South Bayside Industries —San Carlos, CA
- $27.15 - $38.78 an hour
- 8 hour shift
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
8d

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HR & Office Coordinator

STELLE ATHLETICA INC
Hayward, CA

Quick Apply

Job Details

Full-time
$25 - $32 an hour
4 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount

Qualifications

Equipment service recordkeeping
Office supply management
Mandarin
Employee onboarding
Job board recruitment
Correspondence management
Confidential information handling
Workplace safety
Office activity coordination
Maintaining an organized workspace
Retirement plan management
HR communication
Safety inspections for hazard identification
Operations coordination
Spreadsheets
Leave management
Filing
ADP
HR legal compliance
Team scheduling
English
Mail distribution
Scanning
Mid-level
Fashion retail
E-commerce
Payroll systems
Small business experience
Employee data management
Facility maintenance management

Full Job Description

Location: Hayward, CA (On-Site)
Salary: $25.00–$32.00 per hour (Full-time 1.0 FTE, Non-Exempt)

About Stelle

Stelle (stelleworld.com) is a mom-trusted dancewear & athleisure brand best known for girls’ ballet and dance essentials. Founded in 2015, our woman-led team has supported modern women, moms, and active kids with quality dancewear, activewear, and timeless athleisure staples.

With over 15 million products sold worldwide, Stelle designs pieces that move seamlessly from the dance studio to daily life. Our e-commerce platform serves a growing community that values both fashion and function, offering apparel that helps girls and women look, feel, and move their best through every stage of life.

Position Summary

Stelle Athletica is seeking an organized, dependable, and people-focused HR & Office Coordinator to support daily human resources administration and office operations.

This position will assist with recruiting, onboarding, employee records, benefits administration, office coordination, facilities requests, and general administrative responsibilities. The ideal candidate is detail-oriented, professional, responsive, and comfortable managing multiple priorities in a fast-paced office environment.

The HR & Office Coordinator will regularly interact with employees, candidates, managers, vendors, building management, and service providers. This position requires discretion, strong follow-through, and the ability to handle confidential employee information appropriately.

Key Responsibilities

Human Resources Support

Assist with job postings, candidate communications, interview scheduling, and recruitment tracking.
Coordinate pre-employment activities, including background checks, reference checks, and new-hire documentation.
Prepare onboarding schedules, employee files, orientation materials, system access requests, and first-day instructions.
Support new-hire orientation and ensure required employment forms are completed accurately and on time.
Maintain accurate and confidential electronic and physical employee records.
Assist with employee changes, including promotions, transfers, compensation updates, leaves of absence, and terminations.
Prepare routine HR letters, forms, notices, and internal employee communications.
Assist employees with general questions regarding company policies, benefits, payroll processes, timekeeping, and available resources.
Support benefits enrollment, retirement-plan administration, and employee eligibility tracking.
Assist with leave-of-absence administration and documentation under the direction of the HR Manager.
Track required training, policy acknowledgments, licenses, certifications, and compliance deadlines.
Help maintain HR reports, employee lists, organizational charts, and personnel-related spreadsheets.
Support employee engagement activities, company events, recognition programs, and workplace communications.
Maintain confidentiality and protect sensitive employee and company information.

Office Administration

Serve as a professional and welcoming point of contact for employees, candidates, vendors, visitors, and service providers.
Monitor the general HR and office email inboxes and direct inquiries to the appropriate team member.
Coordinate incoming and outgoing mail, deliveries, packages, and document distribution.
Maintain office supplies, kitchen supplies, equipment, and other workplace materials.
Monitor inventory levels and place orders with appropriate approval.
Maintain shared office calendars, conference-room schedules, visitor arrangements, and meeting logistics.
Prepare meeting rooms, interview spaces, onboarding stations, and company-event areas.
Assist with printing, scanning, filing, copying, mailing, and document organization.
Help maintain an organized, professional, safe, and welcoming office environment.
Support administrative projects and prepare reports, trackers, and presentations as requested.

Facilities and Vendor Coordination

Communicate with property management, contractors, janitorial providers, security vendors, internet providers, and other office service partners.
Submit and track facilities requests involving access cards, keys, office equipment, maintenance, repairs, cleaning, utilities, and workplace safety.
Coordinate vendor visits and provide appropriate access to the office.
Maintain vendor contact information, service records, inspection documents, and office-related agreements.
Monitor completion of office maintenance and repair requests and follow up on outstanding items.
Assist with office moves, seating arrangements, equipment setup, and workspace organization.
Support workplace safety inspections, emergency-preparedness activities, and required workplace postings.
Report workplace hazards, damaged equipment, security concerns, or maintenance issues to management promptly.

Additional Responsibilities

Assist with special HR, operations, and facilities projects.
Develop and maintain administrative procedures, checklists, and tracking systems.
Identify opportunities to improve office organization and employee-service processes.
Provide backup administrative support to other departments when needed.
Perform other duties reasonably related to the position.

Qualifications

Previous experience supporting HR operations in a California workplace.
Familiarity with employee onboarding, benefits administration, recruitment coordination, and personnel records.
Experience using ADP Workforce Now or another HRIS platform.
Experience coordinating office vendors, property-management requests, maintenance services, or facilities projects.
Basic knowledge of California employment practices and recordkeeping requirements.
Experience working in an e-commerce, retail, fashion, creative, or growing small-business environment.
Bilingual proficiency in English and Mandarin Chinese is helpful but not required.

What we offer

Competitive salary: 25.00–$32.00 per hour based on experience
Paid time off
Paid company holidays
401(k) plan
Medical, dental, and vision coverage
Employee discount on Stelle merchandise

Stelle is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.

Quick Apply

Refine Your Search

payroll assistant jobs in hayward, ca

HR & Office Coordinator

Program Administrative Assistant

Part-time Administrative Assistant

Finance Assistant

Office Manager- (Oakland)

HR/Payroll Assistant

Payroll Assistant

Accounting Assistant

HR Assistant

Human Resources Coordinator Leaves of Absence and Safety - Central Office, Hayward

Human Resource Assistant

Business Office Manager

Administrative Assistant

Administrative Coordinator

HR Assistant

Office Administrator I

Administrative Assistant

Administrative Assistant

Administrative & Program Support Coordinator (ASC II)

Administrative Assistant

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