Top 92 Proposal coordinator Jobs in Hayward, Ca

Grants & Contracts Coordinator
Hively —Pleasanton, CA
- $70,400 - $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Finance
- Analysis skills
- Paid holidays
- Disability insurance
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Program Coordinator
Hensley Event Resources —Brisbane, CA
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
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Development & Communications Coordinator
Discovery Counseling Center of the San Ramon Valley, Inc. —Danville, CA
- $29 - $34 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Marketing
- 401(k)
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Project Coordinator / Sales Representative – Home Improvement Services
Impegno Inc —Walnut Creek, CA
- From $28 an hour
- Weekends as needed
- Spanish
- Construction site
- No experience needed
- Travel reimbursement
- Mileage reimbursement
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1d
Construction Project Coordinator
Bilt Rite Inc. —Newark, CA
- $70,000 - $80,000 a year
- Full-time
- Microsoft Word
- Background check
- English
- Health insurance
- Paid time off
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Coordinator, Customer Service II - TR
Corovan —San Leandro, CA
- Overtime
- Microsoft Excel
- Bachelor of Science
- English
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Grants and Contracts Coordinator
CATHOLIC CHARITIES OF THE DIOCESE OF OAKLAND —Oakland, CA
- $80,000 - $85,000 a year
- Full-time
- Research
- Mid-level
- Master's degree
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Coordinator, Customer Service II - TR
Corovan —San Jose, CA
- $22.75 - $28.00 an hour
- Overtime
- Microsoft Excel
- Bachelor of Science
- English
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Marketing & Proposal Coordinator
Terraphase Engineering Inc —Oakland, CA
- $62,500 - $85,000 a year
- Microsoft Word
- Microsoft Excel
- Marketing
- Commuter assistance
- Disability insurance
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Administrative Coordinator/Word Processor
SOCOTEC —Alameda, CA
- $27 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
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Bid & Contracts Coordinator
Essel —Concord, CA
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- 401(k)
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Sr. Philanthropy Coordinator
Institute on Aging —San Francisco, CA
- $31 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Proposal Coordinator II
Granite Construction Company —San Ramon, CA
- $76,164 - $153,100 a year
- Marketing
- Ability to walk for extended periods
- 5 years
- Health savings account
- Paid holidays
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Development Coordinator
Women's Audio Mission —San Francisco, CA
- $60,000 - $70,000 a year
- Full-time
- Google Workspace
- Marketing
- Computer literacy
- Dental insurance
- Vision insurance
Administrative Coordinator
ACCO Engineered Systems —Pleasanton, CA
- $24.74 - $32.64 an hour
- 8 hour shift
- Microsoft Word
- Mid-level
- Office
- Employee stock ownership plan
Account Coordinator
INSIDE SOURCE INC. —San Francisco, CA
- $60,000 - $65,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Coordinator
Edgewood Center for Children and Families —San Francisco, CA
- $27 - $29 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- 5 years
- Writing skills
- 403(b) matching
- Commuter assistance
Quick Apply
Proposal Writer (Marketing Coordinator)
Sandis —Oakland, CA
- $32 - $42 an hour
- Full-time
- Marketing
- Mid-level
- Residential
- Paid jury duty
- Paid holidays
Quick Apply
Marketing Communications Coordinator
Sandis —Oakland, CA
- $32 - $42 an hour
- Full-time
- Marketing
- Mid-level
- Office
- Paid jury duty
- Paid holidays
Quick Apply
Solar Project & Operations Coordinator
ALLY ELECTRIC AND SOLAR, INC. —Richmond, CA
- $72,000 - $85,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
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Grants & Contracts Coordinator

Hively -
Pleasanton, CA

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Job Details

Full-time
$70,400 - $75,000 a year

Benefits

Paid holidays
Disability insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
403(b)

Qualifications

Budget management
Regulatory compliance
Financial performance report preparation
Computer skills
Program budgeting

Full Job Description

Who We Are

Hively’s mission is to build meaningful connections with families and communities, ensuring access to resources every child in Alameda County needs to thrive. Our vision is to transform the lives of children and families to benefit all communities and ensure a promising future for generations to come. We believe that through subsidized child care, mental health support, and community services centered in families of all types and backgrounds, we can profoundly impact the communities we serve. If this resonates with you, we invite you to apply to join our team.

Our Team & Culture

Our Team at Hively is a passionate and diverse group of individuals from a wide range of different lived experiences, backgrounds and professional expertise. We strive every day to create an environment for families and staff that is inclusive and welcoming of different experiences and perspectives. We prioritize learning, listening, and growing together and to foster a culture of respect.

The Opportunity

We are seeking an experienced and detail-oriented Grants & Contracts Coordinator to join our team at Hively, a growing nonprofit organization with an annual budget of $70 million and a diverse portfolio of complex contracts and funding sources. The Grants & Contracts Coordinator will play a critical role in managing the full lifecycle of grants and contracts, ensuring compliance, effective reporting, and timely submissions across multiple funding streams. This position offers the opportunity to work in a dynamic environment, supporting the organization’s mission by managing funds from private foundations, government agencies, corporations, and other philanthropic sources.

What you will do:

Grant & Contract Management: Support the entire grant and contract lifecycle, including preparation, submission, administration, and reporting. Ensure that all funding agreements are implemented per funder requirements, organizational policies, and industry standards
Proposal & Budget Development: Assist in the preparation and submission of competitive grant proposals, including the development of budgets and narratives. Work with cross-functional teams, such as Program Directors and Finance, to ensure that proposals align with programmatic goals and organizational needs
Compliance & Reporting: Monitor grant compliance, including adherence to specific terms and conditions, expenditure guidelines, and regulatory requirements (federal, state, and private sector). Manage the deadlines for required reports, keeping Program and other teams on track to complete applicable sections. Prepare accurate and timely financial and narrative reports for funders, ensuring all deadlines are met
Funder Relations & Communication: Foster positive relationships, ensuring effective communication with funding partners. Address funder inquiries and work to resolve any issues related to reporting, compliance, or program implementation
Tracking & Documentation: Maintain accurate records of all grant-related documents, including applications, award letters, contracts, correspondence, and compliance reports. Develop or implement grant management software or spreadsheets to track key data points, such as funding cycles, deadlines, and financial allocations
Internal Coordination: Work closely with program staff, finance, and senior leadership to ensure the timely and accurate use of grant funds. Assist in monitoring the financial status of grants and contracts to ensure that the organization stays within budget and adheres to financial guidelines
Audit Preparation & Support: Support internal and external audit processes by providing required documentation related to grant funds and expenditures. Prepare for financial and programmatic audits by ensuring that all records are complete and compliant with funding requirements
Training & Capacity Building: Assist in training program staff and others within the organization on grant management policies and procedures, including best practices for compliance, reporting, and fund stewardship
Other projects or work as assigned

What you should bring:

At least 3-5 years of experience in grant management, preferably in a nonprofit setting, managing multiple and diverse funding sources such as government grants, private foundations, corporate sponsorships, and other philanthropic sources
Demonstrated experience in budgeting and financial reporting, including the preparation of detailed grant reports and financial documents
Experience working with complex compliance requirements, including government contracts, and familiarity with federal regulations (OMB Circulars, 2 CFR 200) and other grant guidelines
Strong knowledge of grant management processes, including proposal writing, compliance monitoring, and financial reporting
Excellent written and verbal communication skills with the ability to effectively communicate with funders, program staff, and leadership
Proficiency in Google Suite and very comfortable with learning new technology
Detail-oriented with strong organizational skills and the ability to manage multiple priorities and deadlines simultaneously
Strong analytical skills with the ability to interpret complex financial data and ensure compliance with funding requirements
Highly organized and proactive with the ability to work independently and collaboratively within a team
Results-driven with a focus on accuracy, timeliness, and compliance
Strong problem-solving abilities and the ability to navigate complex issues with funders and internal stakeholders
A passion for the mission of the organization and a commitment to making a meaningful impact through effective grants management

Preferred Knowledge, Skills and Abilities:

Bachelor’s degree in Nonprofit Management, Finance, Business Administration, Public Administration, or a related field is preferred
Certification in grant management (e.g., Certified Grants Management Specialist - CGMS) is a plus but not required
Experience with grant management software or databases (e.g., Foundant, Fluxx, Salesforce, etc.) and financial software (e.g. Intacct, MIP, Quickbooks)

Salary ranges are based on industry data, and final employment offer will be determined based upon factors including but not limited to an applicant's experience, specialized skills, and internal alignment.

Benefits

Medical, dental, and vision plans covered at 100% for the employee
Health & Dependent Care FSA
14 Paid Holidays + 4 flex holidays, including your birthday!
Generous paid time off policy (over 3 weeks per year)
Tuition Reimbursement ($1,000/year)
Employee Appreciation Program
Life & Long Term Disability Insurance covered 100% by Hively
403(b) plan
SEP-IRA plan with an employer contribution of 5% of annual salary
Learning & Development Opportunities
Financial wellness program with unlimited access to personal financial advisors
Industry competitive salary ranges

Note: Benefits described apply to full-time, permanent positions only. Internships, temporary, part-time, or contract roles are not generally eligible for most benefits.

Welcoming Candidates from All Backgrounds

Hively is proud to be an equal opportunity employer. We welcome applicants of any educational background, gender identity and expression, sexual orientation, religion, ethnicity, age, socioeconomic status, disability, and veteran status.

Please note that applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Quick Apply

Refine Your Search

proposal coordinator jobs in hayward, ca

Grants & Contracts Coordinator

Program Coordinator

Development & Communications Coordinator

Project Coordinator / Sales Representative – Home Improvement Services

Construction Project Coordinator

Coordinator, Customer Service II - TR

Grants and Contracts Coordinator

Coordinator, Customer Service II - TR

Marketing & Proposal Coordinator

Administrative Coordinator/Word Processor

Bid & Contracts Coordinator

Sr. Philanthropy Coordinator

Proposal Coordinator II

Development Coordinator

Administrative Coordinator

Account Coordinator

Administrative Coordinator

Proposal Writer (Marketing Coordinator)

Marketing Communications Coordinator

Solar Project & Operations Coordinator

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