Top 30 Senior event coordinator Jobs in Hayward, Ca

Sr. Office Administrator/Event Planner
Ultimate Staffing Services —Milpitas, CA
- $38 - $50 an hour
- Full-time
- Research
- Office
- 3 years
Quick Apply
2d
Complex Senior Event Manager - Hilton San Francisco Union Square and Parc 55
Hilton —San Francisco, CA
- $108,000 - $118,000 a year
- Full-time
- Mid-level
- Hotel
- 2 years
- Paid parental leave
- Employee stock purchase plan
Senior Manager, Travel Initiatives (Meetings & Events)
Ross Stores —Dublin, CA
- $113,200 - $172,600 a year
- Hybrid work
- Microsoft Excel
- Research
- Office
Senior Event Coordinator
San Mateo County Event Center —San Mateo, CA
- $36 - $40 an hour
- Extended hours
- Spanish
- Computer literacy
- Mid-level
Quick Apply
6d
Senior Events Manager
Marriott International, Inc —San Francisco, CA
- $101,000 - $131,000 a year
- Full-time
- No experience needed
- Mid-level
- High school diploma or GED
6d
Senior Producer
ITA Group Inc —Emeryville, CA
- $103,000 - $120,000 a year
- Full-time
- Senior level
- Leadership
- 10 years
Quick Apply
Events Activation Sr Specialist
BDO —San Francisco, CA
- $70,000 - $90,000 a year
- Full-time
- Marketing
- Mid-level
- Administrative experience
- Employee stock ownership plan
- Retirement plan
Senior Trade & Industry Events Manager
Block —Oakland, CA
- $163,600 - $245,400 a year
- Remote
- 8 years
- Travel
- Fair chance
- Retirement plan
Quick Apply
Senior Trade & Industry Events Manager
Block, Inc. —San Francisco Bay Area, CA
- $135,800 - $245,400 a year
- Remote
- 8 years
- Travel
- Fair chance
- Life insurance
- Retirement plan
Global Events Senior Manager
Freshfields —Silicon Valley, CA
- $150,000 - $205,000 a year
- Email
- Microsoft Excel
- Writing skills
- Data analysis skills
Senior Events Specialist
Palo Alto Networks —Santa Clara, CA
- $90,000 - $145,000 a year
- Full-time
- Marketing
- 5 years
- Office
Sr. Manager, Global Events
Aveva —San Leandro, CA
- $141,600 - $236,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Pass drug screening
- Office
- Health insurance
- Dental insurance
Sr. Brand Designer, Events
DocuSign —San Francisco, CA
- $140,100 - $235,375 a year
- Hybrid work
- Office
- 8 years
- Bachelor's degree
- Paid parental leave
- Paid holidays
7d
Senior District Manager, Enterprise Acquisition
Snowflake —Dublin, CA
- $114,000 - $149,100 a year
- Full-time
- 5 years
- Analysis skills
- Bachelor's degree
- Health savings account
- Paid holidays
14d
Senior Marketing Events Manager (Temp-to-Hire)
Armada —San Francisco, CA
- $52.36 - $79.23 an hour
- Weekends as needed
- Remote
- Research
- Travel
- Organizational skills
9h
Senior Marketing Coordinator – Northern California
indiGO Auto Group —San Francisco, CA
- $85,000 - $100,000 a year
- Full-time
- Pass drug screening
- Mid-level
- Criminal background check
- Paid training
- Health savings account
Communications, Content & Internal Events – Senior Manager
Uniphore —Palo Alto, CA
- Full-time
- Marketing
- 5 years
- Research
- Paid holidays
- Health insurance
Content and Programming Senior Manager, Global Events
Harvey —San Francisco, CA
- $122,400 - $183,600 a year
- Full-time
- 7 years
- Databases
- Senior level
- Health insurance
- Dental insurance
13d
Senior Catering Sales Manager
Treehouse Sunnyvale, L.L.C. —Sunnyvale, CA
- $95,000 - $100,000 a year
- Weekends as needed
- Mid-level
- Hotel
- 4 years
7d
Senior Manager, Field & Event Marketing
Morning Consult —San Francisco, CA
- $107,500 - $174,900 a year
- Full-time
- Remote
- Presentation skills
- Senior level
- Negotiation
Quick Apply

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Sr. Office Administrator/Event Planner

Ultimate Staffing Services -
Milpitas, CA

Quick Apply

Job Details

Full-time
$38 - $50 an hour
2 days ago

Qualifications

Vendor relationship building

Full Job Description

Ultimate Staffing is seeking a Sr. Office Administrator/Event Planner to join a client in Milpitas. This is a temp to hire position. The role is 100% onsite with travel to their Oakland facility as needed. This position will eventually transition to the Pleasanton/Dublin area in 2027.

Position Summary

The Office Administrator is a highly visible and high-impact role responsible for supporting senior leaders while ensuring operational excellence. A large portion of this position will focus on planning company events. Based primarily in Milpitas, this role blends executive-level administrative partnership, office and facilities management, hands-on operational support, and cross-functional coordination.

In addition to advanced administrative support, the Office Administrator plays a key role in shaping and strengthening administrative operations across locations. As the administrative function evolves, this position offers the opportunity to take on broader leadership and operational influence.

We are seeking a poised, resourceful, and relationship-driven professional who thrives in a fast-paced environment and represents the company with discretion, professionalism, and strong stewardship. This role includes regular front-desk coverage in the Milpitas office and active participation in daily office operations.

Key Responsibilities

Executive & Administrative Support

Provide high-level administrative support to multiple leaders, including managing complex and competing calendars with accuracy and sound judgment
Play a key role in planning events.
Safeguard executive time by prioritizing requests and anticipating needs in dynamic or ambiguous situations
Prepare and refine presentations, reports, correspondence, and internal communications
Serve as a trusted liaison for internal and external stakeholders, maintaining strict confidentiality
Proactively identify issues and deliver thoughtful, solutions-oriented support
Partner with and provide coverage for other executives and administrative team members as needed

Office Management & Operations

Oversee daily operations for the Milpitas office and support operational coordination for the Oakland location
Provide guidance and oversight to Office Coordinators in Milpitas and Oakland to ensure alignment with company standards and expectations
Manage office budgets, expense tracking, and procurement activities
Source and manage office supplies, equipment, furnishings, and vendor services with a focus on cost efficiency and quality
Develop, maintain, and promote office management SOPs to ensure consistency across locations
Lead space planning efforts, workstation setups, office moves, and office environment enhancements
Identify and implement process improvements to enhance efficiency and user experience

Facilities & Vendor Coordination

Act as the primary point of contact for building management, facilities services, and maintenance providers
Coordinate repairs, safety inspections, preventative maintenance, and tenant improvements
Manage vendor relationships, contracts, and service-level expectations
Ensure all locations meet safety, accessibility, and operational readiness standards

Employee Experience & Engagement

Partner with People and Communications teams to support office events, celebrations, and culture-building initiatives
Contribute to programs that strengthen employee experience, community presence, and local engagement

Meetings, Events & Travel Coordination

Plan and manage logistics for meetings, events, department gatherings, and company-wide activities
Coordinate domestic travel for executives and team members with attention to detail and experience
Prepare meeting materials and support follow-up actions to maintain accountability and momentum

Financial & Document Management

Prepare and reconcile executive and office expense reports accurately and on time
Monitor office and operational budgets, identifying opportunities for cost-effective improvements
Maintain organized and accessible filing, documentation, and tracking systems
Support research, project coordination, meeting preparation, and action-item tracking

Qualifications

3-5 years of experience providing administrative support, including direct support to senior leaders
Experience managing office operations, facilities coordination, or multi-site administrative functions
Demonstrated ability to coordinate workflows or provide functional leadership
Strong organizational and prioritization skills with comfort navigating shifting priorities
Exceptional written and verbal communication skills
High level of professionalism, discretion, emotional intelligence, and interpersonal effectiveness
Advanced proficiency with Microsoft Office and modern collaboration tools
Experience in construction, professional services, or operationally complex environments preferred
Bachelor's degree preferred; equivalent professional experience considered

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

Quick Apply

Refine Your Search

senior event coordinator jobs in hayward, ca

Sr. Office Administrator/Event Planner

Complex Senior Event Manager - Hilton San Francisco Union Square and Parc 55

Senior Manager, Travel Initiatives (Meetings & Events)

Senior Event Coordinator

Senior Events Manager

Senior Producer

Events Activation Sr Specialist

Senior Trade & Industry Events Manager

Senior Trade & Industry Events Manager

Global Events Senior Manager

Senior Events Specialist

Sr. Manager, Global Events

Sr. Brand Designer, Events

Senior District Manager, Enterprise Acquisition

Senior Marketing Events Manager (Temp-to-Hire)

Senior Marketing Coordinator – Northern California

Communications, Content & Internal Events – Senior Manager

Content and Programming Senior Manager, Global Events

Senior Catering Sales Manager

Senior Manager, Field & Event Marketing

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Position Summary

Key Responsibilities

Executive & Administrative Support

Office Management & Operations

Facilities & Vendor Coordination

Employee Experience & Engagement

Meetings, Events & Travel Coordination

Financial & Document Management

Qualifications

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