Top 10 Special events coordinator Jobs in Helena, Mt

Executive Assistant
State of Montana —Helena, MT
- $26.55 an hour
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
1d
ADMINISTRATIVE OFFICER
City of Helena, MT —Helena, MT
- $68,965.02 a year
- Clean driving record
- OSHA
- 5 years
Garden Room Host
The Rathskeller @ the Original Montana Club since 1885 —Helena, MT
- $35,000 - $38,000 a year
- Weekends as needed
- Serving
- Bar
- Ability to walk for extended periods
- Work from home
Quick Apply
Graphics Communications Instructor
University of Arkansas —Helena, MT
- Full-time
- Background check
- Classroom
- Pass drug screening
Missing and Murdered Indigenous Persons Advisory Council Coordinator
State of Montana —Helena, MT
- $28 - $31 an hour
- Online Application
- Background check
- Public speaking
- Research
- Paid holidays
- Health insurance
14d
Life Enrichment Coordinator
Touchmark —Helena, MT
- $17 - $19 an hour
- Part-time
- High school diploma or GED
- Ability to lift 50 pounds
- Communication skills
- Paid time off
- Retirement plan
Quick Apply
Student Employment – United Way Septemberfest Fundraising Committee Coordinator
Carroll College —Helena, MT
- $13 an hour
- Weekends as needed
- Writing skills
- Entry level
11d
EMS, Adjunct Instructor
University of Arkansas —Helena, MT
- Part-time
- Background check
- Classroom
- Pass drug screening

More jobs to discover

Find similar jobs that you might be interested in.

ADMINISTRATIVE OFFICER
City of Helena, MT —Helena, MT
Must possess a valid driver’s license with acceptable driving record at the time of hire and have the ability to obtain a valid MT driver’s license within six…
$68,965.02 a year

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Coordinator for Creative Engagement
Nationwide Children's Hospital —Columbus, OH
Adapts activities in a group setting during room-to-room visits and in bedside play to meet the identified needs with consideration of developmental,…
Intervention Specialist
Food for Good Thought —Columbus, OH
_EveryBody Works_ (a part of the Food For Good Thought agency) is a transition program focused on individuals with special needs (autism and other development…
$48,000 - $56,000 a year
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for special events coordinator in helena, mt

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

special events coordinator jobs near helena, mt

Adjunct Instructor jobs in Helena, MT

Host Hostess jobs in Helena, MT

Executive Assistant jobs in Helena, MT

Group Fitness Instructor jobs in Houston, TX

Cdl Instructor jobs in Ohio

Adult Education Instructor jobs in Orlando, FL

Nursing Clinical Instructor jobs in Chicago, IL

Clinical Instructor jobs in Alabama

Nursing Clinical Instructor jobs in Connecticut

Supply Chain Coordinator jobs in Seattle, WA

Fundraising jobs in Cincinnati, OH

Career Development Coordinator jobs in North Carolina

Student Coordinator jobs in Remote

Fundraising Coordinator jobs in Minneapolis Saint Paul, MN

Fundraising Coordinator jobs in Atlanta, GA

Fundraising Coordinator jobs in Baltimore, MD

Fundraising Coordinator jobs in Detroit, MI

Swim Instructor jobs in Chicago, IL

Adjunct Instructor jobs in Rock Hill, SC

Adjunct Instructor jobs in Rapid City, SD

Executive Assistant

State of Montana -
Helena, MT

Apply Now

Job Details

Full-time
$26.55 an hour
1 day ago

Benefits

Paid holidays
Health insurance
Retirement plan

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Executive administrative support
Driver's License
Microsoft Teams

Full Job Description

Executive Assistant - (26142084)

About the Montana Veteran Affairs Division

The Montana Veteran Affairs Division (MVAD) is dedicated to serving Montana’s veterans and their families by connecting them with earned federal and state benefits, managing the State Veterans Cemeteries, and providing outreach and advocacy across the state. MVAD works in partnership with federal, state, and local organizations to ensure veterans receive the services and recognition they deserve.

About the Centralized Administrative Services

The Centralized Administrative Services office provides essential operational support to ensure the efficient and effective delivery of services across the division. The office manages core administrative functions such as budgeting, procurement, human resources and information technology coordination, project management, communications, and strategic planning. The office promotes consistency, accountability, and compliance while enabling the bureaus to focus on serving Montana veterans, their families, and survivors.

About the Executive Assistant

The Montana Veteran Affairs Division (MVAD) is seeking a highly organized, professional, and service-oriented Executive Assistant to support the divisions leadership team and centralized administrative operations. This position provides confidential, high-level administrative support to the divisions leadership, helping ensure the efficient coordination of communications, meetings, projects, records, and daily business activities.

The Executive Assistant serves as a key point of contact for internal staff, state agencies, community partners, veterans’ organizations, and members of the public. The successful candidate will exercise sound judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced government environment.

The following items must be submitted with the online state application form to be considered (be sure to mark your attachments as relevant):

Cover Letter
Resume

Key Responsibilities

Provide executive and administrative support to MVAD leadership, Centralized Administrative Services staff and the Montana Board of Veteran Affairs.

Manage calendars, schedule meetings and travel, prepare agendas and materials, and coordinate follow-up communications.

Serve as the Division’s travel coordinator by arranging transportation and lodging, maintaining itineraries, processing travel authorizations and reimbursements, and reporting employee motorpool mileage.

Coordinate meeting and event logistics, including hotel blocks, conference rooms, catering, audiovisual needs, and materials for trainings, conferences, outreach activities, and stakeholder events.

Partner with the Marketing Specialist on special projects, communications, outreach materials, events, public-awareness activities, and Division publications. Assist the Accountant with administrative and routine financial duties as needed.

Draft, edit, format, distribute, and maintain correspondence, reports, presentations, meeting minutes, policies, records, and other Division documents.

Receive and respond to calls, emails, correspondence, and public inquiries; serve as a professional liaison for veterans, families, partners, vendors, and the public.

Maintain organized records and confidential documents; monitor office supplies and equipment; and identify opportunities to improve administrative processes and workflow efficiency.

Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs.

Education and Experience

High School Diploma or Equivalent
2 years of progressively responsible administrative or executive-support experience
Proficient with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared-file systems
Other combinations of education and experience may be substituted

Minimum Requirements

Ability to sit and use a computer/telephone for extended periods;
Fluctuation in workload may require more than a 40-hour workweek;
Occasionally lift/carry office materials up to 15 pounds;
Must have demonstrated ability to work and engage in diverse working relationships within and outside the Department

Typical Work Environment

Normal office environment, located at Fort Harrison
Must be able to work physically on-site in the office 100% of the time

Condition of Employment

Must pass a background check
Must maintain a valid driver’s license

Travel

Yes, 5% of the time

Telework Eligibility

This position is NOT telework eligible

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $ 26.55 - 26.55 Hourly

Telework Eligibility: Not Telework Eligible

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular

Schedule: Full-Time

Job Type: Standard

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Helena

Agency: Department of Military Affairs

Union: 000 - None

Posting Date: Aug 17, 2026, 3:19:59 PM

Closing Date (based on your computer's timezone): Sep 1, 2026, 12:59:00 AM

Required Application Materials: Cover Letter, Resume

Contact Name: Brandon | Contact Email: Kirchgasler | Contact Phone: 406-324-3336

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

Apply Now

Refine Your Search

special events coordinator jobs in helena, mt

Executive Assistant

ADMINISTRATIVE OFFICER

Garden Room Host

Graphics Communications Instructor

Missing and Murdered Indigenous Persons Advisory Council Coordinator

Life Enrichment Coordinator

Student Employment – United Way Septemberfest Fundraising Committee Coordinator

EMS, Adjunct Instructor