Top 5 Assistant front office manager Jobs in Helena Mt

Office Manager
State of Montana —Helena, MT
- $24.55 an hour
- Online Application
- Classroom
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
3d
Administrative Assistant
Helena Housing Authority —Helena, MT
- $19.12 - $22.75 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Receptionist
Helena Motors Group —Helena, MT
- $17 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
Quick Apply
7d
Hotel Manager in Training
Comfort Suites Helena —Helena, MT
- From $19 an hour
- Full-time
- Background check
- Clean driving record
- Ability to walk for extended periods
- Paid training
- Health savings account
Quick Apply
10d

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Office Manager
State of Montana —Helena, MT
Manage front-office operations: answering phones, maintaining email lists, organizing supplies, and preparing correspondence. High school diploma or equivalent.
$24.55 an hour
3d
BUSINESS OFFICE MANAGER
Big Sky Senior Living on Waterford Way —Butte, MT
Takes telephone messages for those staff members unable to answer incoming calls. Answers all incoming telephone calls and directs calls to appropriate staff.
$58,000 - $65,000 a year
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assistant front office manager jobs near helena mt

Office Manager

State of Montana -
Helena, MT

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Job Details

Full-time
$24.55 an hour
3 days ago

Benefits

Paid holidays
Health insurance
On-the-job training
Retirement plan

Qualifications

Office supply management
Office activity coordination
Computer literacy
Operations coordination
Writing skills
Student record keeping
Graphic design
Administrative experience
High school diploma or GED
Graphic design software
Office supply ordering
Parent communication in school administration
Ordering educational supplies
Clerical experience
Productivity software
Equipment inventory management
File organization

Full Job Description

Office Manager - (26142092)

Job Overview

Join a hands-on team introducing Montana's next generation to science, technology, engineering, art/design, and math (STEAM). STARBASE Montana is the Department of Defense's premier youth outreach program, running classrooms at Fort Harrison and the 120th Airlift Wing in Great Falls. Every 5th grade class in the Helena Public School District spends 5 days in our Fort Harrison classroom for hands-on STEAM activities, and we extend that mission through after-school programs and summer camps across the greater Helena area and throughout the state.

We're looking for an organized, adaptable Administrative Assistant/Office Manager to keep our Fort Harrison site running smoothly — someone who thrives on variety, from managing student records to jumping into a classroom or a camp activity when needed.

This position reports to the STARBASE Fort Harrison Director and works alongside two instructors and a STARBASE Advanced afterschool coordinator.

Primary Duties

Manage front-office operations: answering phones, maintaining email lists, organizing supplies, and preparing correspondence
Print and prepare student materials for classroom sessions
Build and maintain filing systems for permission slips, demographic data, student counts, media, purchasing, and inventory
Track, order, and manage supplies and equipment
Support staff with classroom setup and scheduling
Maintain a clean, functional facility — light janitorial work (cleaning, painting, trash, floors) and submitting maintenance work orders
Assist with instruction and logistics during summer camps and community outreach events
Provide classroom instruction support as background in education or a STEM field allows

Work Environment: Primarily an office and classroom setting on a military installation; some physical tasks (light janitorial work, classroom setup) are part of the role.

Rather than a strict credential checklist, we're evaluating candidates on the skills and abilities needed to succeed in this role. Relevant experience can come from office work, education, military service, volunteering, or other equivalent paths.

Required Occupational Skills

Office and administrative support: managing correspondence, filing systems, and records with accuracy and confidentiality
Basic inventory and procurement tracking: ordering, receiving, and logging supplies/equipment
Computer proficiency: working knowledge of Microsoft Office and basic graphic design software for producing student/program materials
Facilities coordination: recognizing maintenance needs and submitting work orders

Required Foundational Skills

Communication: clear, professional writing and speaking, with correct spelling/grammar and an appropriate tone for parents, school staff, and military personnel
Prioritization and independent judgment: managing competing tasks and making sound decisions with minimal supervision
Collaboration: working effectively with instructors, coordinators, and outside stakeholders toward shared program goals
Adaptability: comfortable switching between office work, physical upkeep tasks, and hands-on support during camps/events
Growth mindset: actively seeking opportunities to build professional or STEM/education knowledge

Minimum Qualifications

High school diploma or equivalent

Two years of experience in office support, clerical work, or an equivalent combination of education and experience

Alternate Pathways to These Skills
Qualifying experience isn't limited to traditional office jobs — it may also come from military administrative roles, school or nonprofit volunteer coordination, small business/self-employment administration, or on-the-job training in a related field.

Preferred:

Background or coursework in education or a STEM field (useful for classroom instruction support)
Experience working with school-age youth or in a camp/outreach setting

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $ 24.55 - 24.55 Hourly

Telework Eligibility: Not Telework Eligible

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular

Schedule: Full-Time

Job Type: Standard

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Helena

Agency: Department of Military Affairs

Union: 000 - None

Posting Date: Aug 17, 2026, 2:53:38 PM

Closing Date (based on your computer's timezone): Sep 1, 2026, 12:59:00 AM

Required Application Materials: Cover Letter, Resume

Contact Name: Brandon Kirchgasler | Contact Email: [email protected] | Contact Phone: 406-324-3336

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

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assistant front office manager jobs in helena mt

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