Top 72 Administrative associate Jobs in Hercules, Ca

Administrative & Project Coordination Associate
Destination Wealth Management —Walnut Creek, CA
- $70,000 - $100,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Associate
Cummins Inc. —San Leandro, CA
- $78,720 - $118,080 a year
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
Administrative Associate
University of California San Francisco —San Francisco, CA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
In-Clinic Family Welcome Associate
Behavior Treatment & Analysis —Richmond, CA
- $22 - $26 an hour
- Full-time
- Inventory management
- High school diploma or GED
- Clinic
Quick Apply
Front Desk Associates, Berkeley
Equinox —Berkeley, CA
- $19.61 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
4d
Property & Workplace Operations Associate
LG Electronics —San Francisco, CA
- $33.65 - $38.46 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
Quick Apply
Associate Facilities Coordinator (R5454)
SHIELD AI —San Francisco, CA
- $27 - $41 an hour
- Full-time
- Google Workspace
- Inventory management
- Mid-level
5d
Administrative Leadership Associate
Northbay Healthcare —Fairfield, CA
- $70,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- 403(b) matching
- Health insurance
Associate Board Clerk
Ava Community Energy —Oakland, CA
- $40.68 an hour
- Part-time
- Clean driving record
- Mid-level
- Office
Quick Apply
Front Desk Associates, Market Street
Equinox —San Francisco, CA
- $19.18 an hour
- Part-time
- Computer literacy
- Ability to lift 50 pounds
- US work authorization
Quick Apply
Part-Time Front Desk Associate - Richmond, BC
Myo —Richmond, CA
- $18.50 - $21.50 an hour
- Part-time
- Sales
- Sanitation
- Administrative experience
- Profit sharing
- Employee assistance program
Quick Apply
1d
Front Desk Associates, Union Street
Equinox —San Francisco, CA
- $19.18 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
Lead Hospitality Associate
Opensity Solutions —San Francisco, CA
- $36 an hour
- Overtime
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Salon Front Desk Associate
The Lash Lounge - Walnut Creek —Walnut Creek, CA
- $16 - $20 an hour
- Weekends as needed
- Cleaning
- Entry level
- Retail sales
Quick Apply
LEAD OFFICE SERVICES ASSOCIATE
Opensity Solutions —San Francisco, CA
- $31 - $33 an hour
- Full-time
- Carpentry
- Sanitation
- Mid-level
Quick Apply
Front Desk Associates, Pine Street
Equinox —San Francisco, CA
- $19.18 an hour
- Part-time
- Computer literacy
- Ability to lift 50 pounds
- US work authorization
Quick Apply
Imaging & Administrative Services Associate II
BANK OF MARIN —Novato, CA
- $22.18 - $31.52 an hour
- Full-time
- Mid-level
- Office
- Quality control
- Health insurance
- Tuition reimbursement
On-Call Front Desk Associate - San Francisco
Action Property Management —San Francisco, CA
- $24 an hour
- Choose your own hours
- 18 years or older
- Pass drug screening
- Criminal background check
- Health insurance
- Dental insurance
Quick Apply
Founder's Office, Founder Associate
Decagon —San Francisco, CA
- $170,000 - $250,000 a year
- Full-time
- Office
- Senior level
- Health insurance
- Dental insurance
Founders Associate
Aurelius Systems —San Francisco, CA
- $90,000 - $120,000 a year
- Full-time
- Military
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply

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Administrative & Project Coordination Associate

Destination Wealth Management -
Walnut Creek, CA

Quick Apply

Job Details

$70,000 - $100,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Microsoft Excel
Microsoft Outlook
Microsoft Teams
Managing projects

Full Job Description

Description:

This role is ideal for someone who thrives in a fast-paced professional environment and enjoys managing multiple priorities. The successful candidate will provide clerical and administrative support, coordinate schedules, track projects and filing deadlines, maintain client records, and assist with day-to-day office operations.

This is a key position that helps keep our firm organized, efficient, and client focused.

Requirements:

Key Responsibilities

Administrative & Clerical Support:

Answer and direct phone calls professionally.
Schedule client appointments and internal meetings.
Maintain calendars for partners, CPAs, and staff.
Prepare and organize correspondence, forms, and client documents.
Scan, file, and maintain paper and electronic records.
Assist with client onboarding and document collection.

Project & Deadline Management:

Track tax return, accounting, and client project deadlines.
Monitor workflow to ensure timely completion of assignments.
Maintain project management systems and status reports.
Follow up with staff and clients regarding missing information.
Coordinate internal deadlines and workflow scheduling.
Assist partners and managers in prioritizing workloads.

Client Service Support:

Serve as a primary point of contact for scheduling and administrative inquiries.
Ensure client requests are routed and completed promptly.
Help maintain a professional and welcoming client experience.
Assist with preparation and organization of client meetings.

Office Operations:

Manage incoming and outgoing mail.
Maintain office supplies and administrative resources.
Assist with special projects and firm initiatives as needed.
Support compliance and document retention procedures.

Qualifications

Required:

3+ years of administrative, executive assistant, office coordinator, or project coordination experience.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to manage multiple projects and deadlines simultaneously.
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
Strong written and verbal communication skills.
Professional demeanor and client-service mindset.

Preferred:

Experience working in a CPA firm, tax practice, accounting firm, law firm, financial advisory firm, or other professional services environment.
Familiarity with tax-season workflows and filing deadlines.
Experience with CRM, workflow management, or practice management software.
Associate or bachelor's degree preferred but not required.

Desired Characteristics:

Highly organized and dependable.
Strong follow-through and accountability.
Ability to work independently and as part of a team.
Proactive problem solver.
Comfortable handling confidential client information.
Able to remain calm and organized during busy tax seasons and peak periods.

Benefits:

Competitive compensation
Medical, dental, and vision benefits
401(k) with company match (if applicable)
Paid vacation and holidays
Professional development opportunities
Collaborative and professional work environment

Quick Apply

Refine Your Search

administrative associate jobs in hercules, ca

Administrative & Project Coordination Associate

Administrative Associate

Administrative Associate

In-Clinic Family Welcome Associate

Front Desk Associates, Berkeley

Property & Workplace Operations Associate

Associate Facilities Coordinator (R5454)

Administrative Leadership Associate

Associate Board Clerk

Front Desk Associates, Market Street

Part-Time Front Desk Associate - Richmond, BC

Front Desk Associates, Union Street

Lead Hospitality Associate

Salon Front Desk Associate

LEAD OFFICE SERVICES ASSOCIATE

Front Desk Associates, Pine Street

Imaging & Administrative Services Associate II

On-Call Front Desk Associate - San Francisco

Founder's Office, Founder Associate

Founders Associate

I want to receive the latest job alert for administrative associate in hercules, ca

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