Top 2 Office coordinator Jobs in Hermiston, Or

Human Resources Coordinator
UMATILLA-MORROW COUNTY HEAD START INC —Hermiston, OR
- $23.06 - $25.27 an hour
- Full-time
- Spanish
- Current TB test
- Word processing
- Opportunities for advancement
Quick Apply
Dental Office Treatment Coordinator
Tri City Dental Care —Kennewick, WA
- $20 - $25 an hour
- Full-time
- Spanish
- Dental office
- English
- Dental insurance
- 401(k)
Quick Apply
10h

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Human Resources Coordinator

UMATILLA-MORROW COUNTY HEAD START INC -
Hermiston, OR

Quick Apply

Job Details

Full-time
$23.06 - $25.27 an hour

Benefits

Opportunities for advancement

Qualifications

Phone communication
Word processing
Spreadsheets
English
Administrative experience
High school diploma or GED
Documentation tools
Desktop applications
Data interpretation
Productivity software
Cross-functional communication
Database software proficiency

Full Job Description

Job Goal:

To provide administrative and operational support to the Human Resources department, with a primary focus on recruitment coordination, employee record management, and HR process support. This role helps ensure efficient HR operations and supports communication between employees, management, and payroll.

Essential Responsibilities:

Recruitment & Hiring Support

Coordinate recruitment activities and hiring processes with hiring managers
Post job openings on internal and external platforms
Coordinate and attend recruitment events such as college and career fairs
Schedule interviews and communicate with candidates
Maintain applicant tracking and recruitment records
Assist with candidate correspondence and follow-up
Prepare hiring and onboarding documentation is following all organizational and program pre-hire requirements and position qualifications
Assist the Human Resources Director in tracking and analyzing HR metrics such as time to fill, cost per hire, etc.

Employee Records & Administration

Maintain accurate employee files and HR documentation
Track required forms, certifications, and compliance documents
Update employee information in HR systems

Process personnel action forms and status changes
Assist with document retention and confidentiality standards
Maintain confidentiality of employee and company information
Support HR compliance with company policies and employment regulations
Ensure HR documentation is complete and audit ready

HR Operational Support

Support daily HR department operations and administrative tasks
Assist employees with basic HR questions and requests
Coordinate meetings, trainings, and HR-related events
Prepare reports, spreadsheets, and HR correspondence
Monitor HR inbox and distribute requests appropriately
Submit employee status changes and onboarding information to Payroll
Assist with time keeping, documentation collection, and payroll review as needed
Coordinate communication between HR and Payroll departments
Ensure timely processing employment related paperwork
Create badges and manage key card access for employees
Maintain a working knowledge of state and federal labor laws governing employment including affirmative action, the Americans with Disabilities Act, wage and hour laws, FLSA, and applicable hiring laws, etc.

General Staff Responsibilities:

Participate in staff meetings, conferences, training sessions and workshops as assigned
Demonstrate familiarity with employment policies, performance standards, workplan and objectives of Agency
Maintain congenial and respectful relations with staff, children, families, and community
Keep current and accurate records and file reports on time
Maintain confidentiality in regards to staff and family information
Maintain objectives and professional standards
Improve self‐skills and education
Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy
Be present at work in order to provide consistency of services
Be a contributory team member in a positive/productive manner
Demonstrate commitment to mission, values, and policies in the performance of daily duties
And or any other duties deemed necessary by your supervisor

Educational Requirements:

High School Diploma and three years of administrative support experience is required
Associates Degree and one year of administrative support experience is preferred

Experience and Skills Requirements:

Excellent professional communication and interpersonal skills to be able to work with various departments and foster teamwork
Proficiency in Microsoft Office and databases or ease in adapting to new technologies

High attention to detail and a high level of accuracy
Strong organizational and administrative skills
Ability to manage multiple priorities and deadlines
Knowledge of HR practices and recruitment preferred
Ability to work independently with minimal supervision
Gather and analyze information skillfully
Problem-solving and decision-making aptitude
Demonstrate resourcefulness and initiative
Bilingual (English/Spanish) preferred

Physical Requirements:

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

Sit for long periods of time with daily use of computer screen;
Do tasks involving repetitive arm and hand movements, such as heavy word processing/keyboarding, using various office tools to collate, punch, cut, or stamp paper and other repetitive or high-volume tasks such as bulk mailings, filing projects, etc.;
Occasionalfiling is required. This would require the ability to lift files, open filing cabinets and bending as necessary;
Occasionally required to stand, walk and reach with hands and arms;
Occasionally lift and/or move up to50pounds

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment/Conditions:

Work is normally performed in a typical interior/office work environment.
Job tasks are performed in close physical proximity to other people

Safety:

Apply safe practices in the performance of duties

Reporting of unsafe or hazardous working conditions and/or any injury immediately
Complying with Agency safety standards
Participate in emergency drills
Promote a culture of safe environments in the work place

Organizational Requirements:

Current enrollment in the Child Care Division’s Central Background Registry
Current physical examination, drug screen, and TB screen documentation prior to hire
Ability to drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. A DMV Record check will be conducted prior to hire.
Desire to work with low-income children and their families
Communicate effectively with staff, families, children, and the public using the telephone and in face-to-face, one-to-one, and in group settings
Fluent in English both verbally and written

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Umatilla-Morrow Head Start, Inc. is committed to providing equal employment and advancement opportunities to all individuals in all aspects of employment, including, but not limited to, recruitment, hiring, job assignments, promotions, career advancement opportunities, working conditions, scheduling, disciplinary action, termination of employment, compensation, and access to benefits and training. We recruit, hire, and promote into all job levels the most qualified applicants without regard to legally protected characteristics.

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