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Payroll & Analytics Leader

Gray Line Tennessee -
Nashville, TN

Quick Apply

Job Details

Full-time
$29 - $35 an hour

Benefits

Disability insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Benefits administration
Operational analysis
Compensation market research
Payroll tax
Payroll deduction management
Spreadsheets
HR analytics
AI tools proficiency
General ledger maintenance
Metrics Reporting
Mid-level
Reporting and dashboarding tools
Trend analysis
3 years
Employee attendance management
Analysis skills
Records management
Continuous improvement
Compliance documentation
Variance analysis reporting
Data accuracy checks
401(k) retirement plans
Payroll reconciliation
Leadership
Time & attendance systems
Communication skills
Payroll record maintenance
Audit support
Time management
Excel data analysis

Full Job Description

Gray Line Tennessee is Nashville's Leader in Transportation with over 250 vehicles in the fleet and over 300 employees dedicated to providing safe, authentic, and professional transportation services. We currently operate five distinct businesses, all of which are oriented toward safety, quality, and customer service.

Payroll & Analytics Leader

Position Summary

We are seeking a detail-oriented and analytical Payroll & Analytics Leader to oversee bi-weekly payroll processing and lead payroll-related reporting, reconciliations, and operational analytics for approximately 300 employees. This role is responsible for ensuring payroll accuracy, maintaining strict processing timelines, supporting compliance, and delivering meaningful labor and compensation analytics to leadership.

The Payroll & Analytics Leader will report directly to the Director of Finance and work closely with the Manager of Human Resources. This is an in-office position within a transportation-focused environment.

Compensation and Benefits:

$29-$35/hr. based on experience.
Medical, dental, vision, and 401k.
112 hours of PTO your first year.

Key Responsibilities

Payroll Administration

Process accurate and timely bi-weekly payroll for approximately 300 employees
Manage payroll processing timelines, including:
- Employee clock-in and clock-out submissions
- Time Manager approvals
- Final payroll processing deadlines
Maintain and apply accurate pay rates across:
- Salaried employees
- Hourly employees
- Route-based pay structures
- Daily rates
Process gratuities and employee reimbursements
Maintain PTO balances and time banks
Ensure payroll records are accurate, complete, and compliant with company policies
Support payroll audits and maintain payroll documentation

Payroll Analytics & Reporting

Perform payroll analytics and reconciliations to identify trends, discrepancies, and opportunities for improvement
Conduct employee pay comparisons and variance analysis
Analyze current payroll periods against prior periods
Maintain rolling 3-week payroll averages and labor trend reporting
Trace employee paid time to specific jobs and assignments
Compare payroll hours to customer-billed hours of service
Analyze mileage and calculate wages-per-mile by employee
Prepare and maintain payroll-related operational reports for leadership review

Reconciliations & Compliance Support

Reconcile employee reimbursements to receipts and general ledger coding
Reconcile health insurance premiums to payroll withholdings by pay period
Reconcile ancillary insurance premiums to payroll withholdings
Reconcile 401(k) remittances and prepare supporting reports for management
Reconcile workers’ compensation wages and prepare monthly remittance reporting
Assist with payroll-related compliance reporting and documentation

Qualifications

Minimum of 3 years of payroll processing experience
Experience processing payroll for multi-rate or operational workforces preferred
Transportation industry experience preferred
Strong analytical and reconciliation skills
High attention to detail and accuracy
Ability to manage deadlines in a fast-paced environment
Strong organizational and communication skills
Proficiency in Microsoft Excel and payroll reporting tools
Knowledge of leveraging AI and technology to improve efficiency preferred
Rippling experience is a plus

Work Environment

In-office position
Collaborative work environment with Finance and Human Resources leadership
Fast-paced transportation operations setting

Preferred Traits

Self-motivated and proactive
Strong problem-solving mindset
Comfortable working with large datasets and operational metrics
Ability to maintain confidentiality with sensitive payroll information
Continuous improvement mentality

Additional Information:

Every employee at Gray Line Tennessee has a stake in the safety of our clients, customers, and employees. Gray Line Tennessee is a Drug Free and Smoke Free facility.

Gray Line Tennessee offers benefits which reflect our commitment to attracting and retaining the best employees. We offer health, vision, dental, short and long-term disability, supplemental life and 401k benefits.

Gray Line Tennessee is an equal-opportunity employer, where all qualified applicants will be given equal consideration for employment without regards to race, sex, color, religion, national origin, disability status, veteran status, or other statues protected by law.

Please visit www.graylinetn.com/careers to view all our open positions.

The Americans with Disabilities Act (ADA) is a federal law that prohibits discrimination on the basis of disability. Title I of the ADA makes it unlawful for any employer to discriminate against a qualified applicant or employee because of a disability in any aspect of employment.

By applying to this position, I acknowledge that I can perform the essential functions of the job. If I cannot perform the essential functions of the job, and need to request an accommodation, I will contact human resources immediately.

Quick Apply

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Payroll & Analytics Leader

Position Summary

Key Responsibilities

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Payroll Analytics & Reporting

Reconciliations & Compliance Support

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