Inside Sales Coordinator – Petroleum Equipment
Core Engineered Solutions is a design-build firm specializing in integrated fuel supply systems for critical infrastructure — data centers, hospitals, military installations, fleet fueling, aviation, and marine applications. We work with engineers, general contractors, mechanical subcontractors, federal agencies, and facility owners across commercial, government, and defense markets. See www.core-es.com for our full capabilities.
The Role
We are looking for an experienced Inside Sales Coordinator to support our sales team from our Herndon, VA office. This is a technical support role as much as a sales role — you will develop deep knowledge of our product line, learn to read project specifications, identify what a project requires, build accurate quotes, and assemble complete submittal packages for engineer and government review.
The right candidate is self-directed, technically curious, and wants to build genuine expertise in a specialized industry.
Responsibilities
- Prepare quotations and proposals for fuel storage and transfer system projects — selecting correct equipment, configurations, and pricing from our product catalog
- Provide technical support for the design of petroleum equipment fueling systems to the sales team and to engineers and contractors
- Coordinate pricing, product suitability, and production schedules with manufacturers
- Review project specifications and drawings to identify scope and equipment requirements
- Prepare and coordinate submittal packages — collect vendor product data, cut sheets, compliance documentation, and shop drawings and assemble complete packages for engineer and government review.
- Track submittal approvals and follow up on outstanding items across multiple active projects
- Respond to customer, contractor, and engineer inquiries — pricing, lead times, product information, and order status
- Maintain CRM records and project documentation
- Support change order documentation as project scope evolves
Qualifications
- 2–4 years of inside sales, sales support, estimating, or project coordination experience
- Background in petroleum equipment, HVAC, or construction strongly preferred — you do not need to be an engineer, but technical curiosity is not optional
- Experience coordinating submittals, RFIs, or technical documentation
- Comfortable reading project specifications and technical documents
- Self-directed and organized — you will manage multiple active opportunities simultaneously with limited supervision
- Strong written and verbal communication — you will interact with engineers, contractors, and government personnel
- Experience with CRM or ERP software; GoldMine, QuoteWerks, or Sage 100 a plus
- Proficient with Microsoft 365
- AutoCAD or technical drawing familiarity a plus
- Based in or able to commute to Herndon, VA — this is a full-time in-office role
Benefits
- Company paid Health insurance
- Paid time off
- Dental insurance
- Flexible schedule
- Life insurance
- 401(k) matching
- Professional development assistance
- Annual Bonus
Send your resume and a brief note about your background and why this role interests you to: [email protected]
Subject line: Inside Sales Coordinator Application
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
Work Location: In person
