Top 715 Office assistant Jobs in Hialeah Gardens, Fl

Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
Office Clerk/Receptionist
Aircraft Electric Motors —Miami Lakes, FL
- Computer literacy
- English
- Mid-level
Receptionist/Administrative Assistant
Dual Pro Piston LLC —Hialeah, FL
- $23.66 - $28.50 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Administrative experience
- 401(k)
- Employee assistance program
Quick Apply
3d
Front Desk Receptionist
My Happy House Learning Center —Hialeah, FL
- $17 - $25 an hour
- Part-time
- Spanish
- English
- Children
- Paid time off
Quick Apply
4d
Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Front Desk Receptionist
South Florida Doctors Group —Hialeah, FL
- $18 an hour
- Full-time
- Spanish
- Customer service
- Medical office experience
Quick Apply
11d
Receptionist
Ryan Specialty —Miami, FL
- $26 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
Administrative Assistant
Prime Property Management —Miami, FL
- $40 - $45 an hour
- Part-time
- Computer literacy
- Administrative experience
- Computer skills
Quick Apply
10d
Front Desk Receptionist
Hialeah Dental Center, P.A —Hialeah, FL
- $17 - $18 an hour
- Full-time
- Bilingual
- Dental office
- Customer service
- Dental insurance
Quick Apply
9d
Front Desk Receptionist
Sonrie Orthodontics —Hialeah, FL
- $17 - $20 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Paid time off
- Employee discount
Quick Apply
Office Assistant
ABSM —Miami Lakes, FL
- $30,000 a year
- Computer literacy
- Office
- Administrative experience
Quick Apply
Front Desk Receptionist
Wuxi Apptec —Miami, FL
- $34 - $35 an hour
- Full-time
- Communication skills
- Entry level
Quick Apply
9d
Administrative Assistant
Design Neuroscience Center —Miami Lakes, FL
- $55,000 - $58,000 a year
- Full-time
- Ability to walk for extended periods
- HIPAA
- Mid-level
Quick Apply
Data Entry Clerk/Receptionist(Full-time ASAP)
DLA Piper —Miami, FL
- $24 - $26 an hour
- Full-time
- Writing skills
- Administrative experience
- High school diploma or GED
Quick Apply
3d
Front Desk Receptionist
All Inclusive Preventive Care —Miami Lakes, FL
- $16 - $19 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Computer literacy
- Paid time off
Quick Apply
10d
Office Assistant
Best Wholesale Grocers —Miami, FL
- $23.04 - $25.00 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
Administrative Assistant
The Door District —Doral, FL
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
5d
Office Assistant
Ability Health Care Services —Miami Lakes, FL
- $15 - $18 an hour
- Full-time
- Background check
- Spanish
- Google Workspace
Quick Apply
Front Desk Receptionist
OZMEN VETERINARY CORP —Pembroke Pines, FL
- $18 - $25 an hour
- Full-time
- Spanish
- English
- Organizational skills
- Paid time off
- Employee discount
Quick Apply
Office Administrator
Leon Up Global Holding —Doral, FL
- $22 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Quick Apply
12d

I want to receive the latest job alert for office assistant in hialeah gardens, fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office assistant jobs near hialeah gardens, fl

Executive Personal Assistant

MAHLER PRIVATE STAFFING -
Coconut Grove, FL

Apply Now

Job Details

Full-time
$150,000 - $160,000 a year

Benefits

Dental insurance
Paid time off
Vision insurance

Qualifications

Confidential information handling
Executive administrative support
Productivity software
Technical Proficiency

Full Job Description

Executive Personal Assistant | Family Office & CEO Support

Coconut Grove, FL

We are seeking an experienced Executive Personal Assistant to support the CEO of a growing Family Office and their family. This hybrid role combines executive, personal, household, and family support and requires someone who is equally comfortable navigating business and personal responsibilities. Prior Family Office experience, sound judgment, and a proactive, service-oriented approach are essential.

The ideal candidate is smart, dynamic, and relationship-oriented, with a naturally extroverted personality and the ability to thrive in a collaborative environment. Highly organized, discreet, and adaptable, they will serve as a trusted partner to the principal and his family while contributing positively to a growing office culture.

Responsibilities

Skillful management of a dynamic calendar
- Coordinate meetings, handling scheduling, technology setup, and correspondence
- Prioritize competing demands, anticipate needs, and optimize day-to-day efficiency for the CEO
- Make reservations and schedule appointments
- Coordinate business, family, and school calendars
Manage day-to-day administrative operations for a growing Family Office, ensuring the office runs smoothly and efficiently, including oversight of phones, mail, supplies, and office logistics
Arrange all aspects of business, personal, and family travel (domestic and international)
Prepare expense reports, presentations, correspondence, and other business and personal documents
Handle confidential communications and correspondence with discretion and professionalism
Support household logistics, vendor management, inventory, and residential projects, including renovations and construction-related coordination as needed
Coordinate with Family Office staff, household staff, and vendors, including meeting vendors at the residence as needed
Maintain professional and personal contact databases
Assist with business, Family Office, household, and special projects
Support family logistics and scheduling as needed
Manage invitations, charitable requests, gifting, holiday cards, seasonal dcor, and special occasions
Perform research, gather pricing quotes, and run errands as needed

Qualifications

Minimum seven years' experience supporting a Family Office, private principal, founder, CEO, or UHNW family
Prior Family Office experience strongly preferred
Excellent verifiable references
Undergraduate degree or equivalent professional experience
A natural "can-do" attitude toward a wide variety of tasks
Exceptional communication, interpersonal, and organizational skills
Reliable, proactive, with a strong work ethic
Naturally outgoing, engaging, and relationship-oriented, with the ability to positively contribute to a collaborative office culture.
Discreet and capable of maintaining strict confidentiality
Skilled in problem-solving and adaptable to frequent changes
Proficient in Microsoft Office Suite and generally tech savvy

Compensation and Terms

Base compensation $150,000 to $160,000 commensurate with qualifications and experience.
General work schedule is Monday to Friday, 9:00 AM to 5:00 PM, with flexibility for occasional early or late starts
Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, sick days, and NYSE holidays.

#indhp

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.

Apply Now

Refine Your Search

office assistant jobs in hialeah gardens, fl

Executive Personal Assistant

Office Clerk/Receptionist

Receptionist/Administrative Assistant

Front Desk Receptionist

Office Assistant

Front Desk Receptionist

Receptionist

Administrative Assistant

Front Desk Receptionist

Front Desk Receptionist

Office Assistant

Front Desk Receptionist

Administrative Assistant

Data Entry Clerk/Receptionist(Full-time ASAP)

Front Desk Receptionist

Office Assistant

Administrative Assistant

Office Assistant

Front Desk Receptionist

Office Administrator

I want to receive the latest job alert for office assistant in hialeah gardens, fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected