Top 5 Personal assistant Jobs in Hickory Nc

Operations Admin Assistant
Hickory Mechanical Inc. —Hickory, NC
- $22 - $30 an hour
- Online Application
- Microsoft Outlook
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
14d
Office Assistant
Carolina Elite Builders —Lincolnton, NC
- From $40,000 a year
- Full-time
- Bilingual
- Microsoft Outlook
- Customer service
- Paid time off
Quick Apply
4d
Administrative Assistant to the Directors
Power Cross Ministry —Statesville, NC
- $15 - $25 an hour
- Weekends as needed
- Databases
- Communication skills
- Editing
Quick Apply
8d

More jobs to discover

Find similar jobs that you might be interested in.

Administrative Assistant
ECPI University LLC —Charlotte, NC
Ability to quickly master new computer applications with strong, accurate data entry skills. ECPI University is looking for an energetic, friendly, organized…
$17 - $22 an hour
Quick Apply
1d
Administrative Assistant
Maersk —Charlotte, NC
Access to internal tools, training, and career development opportunities within Maersk. Proficiency in Microsoft Office tools, including Word, PowerPoint, Excel…
$55,000 - $65,000 a year

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Hybrid Executive Assistant - Mon - Fri - 8:30am-5:30pm
Williams Lea —Columbus, OH
Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data…
$29.92 - $31.50 an hour
Executive Assistant
RR Donnelley —Columbus, OH
Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data…
$28.70 - $43.60 an hour
Quick Apply
13d

Show more jobs in cities nearby

I want to receive the latest job alert for personal assistant in hickory nc

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

personal assistant jobs near hickory nc

Administrative Assistant jobs in Hickory, NC

Office Assistant jobs in Lincolnton, NC

Administrative Director jobs in Greensboro, NC

Medical Administrative Assistant jobs in Louisiana

Administrative Assistant jobs in Cupertino, CA

Entry Level Administrative Assistant jobs in Fort Worth, TX

Administrative Director jobs in Alexandria, VA

Administrative Director jobs in New Hampshire

Administrative Director jobs in Reno, NV

Director Of Nursing jobs in West Palm Beach, FL

Administrative Assistant jobs in Jersey City, NJ

Administrative Assistant jobs in Ontario, CA

Administrative Assistant jobs in Pueblo, CO

Administrative Assistant jobs in Daly City, CA

Administrative Assistant jobs in Sunnyvale, CA

Pharmacy Assistant jobs in Los Angeles, CA

Administrative Assistant jobs in Los Angeles, CA

Medical Assistant Boston Children Hospital jobs in Boston, MA

Office Assistant jobs in Murfreesboro, TN

Office Assistant jobs in Hickory, NC

Operations Admin Assistant

Hickory Mechanical Inc. -
Hickory, NC

Quick Apply

Job Details

Full-time
$22 - $30 an hour
14 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Customer communication
Microsoft Outlook
Spreadsheets
Executive administrative support
Excel data analysis

Full Job Description

About the Position

Hickory Mechanical Inc. is seeking a highly organized, technology-driven Operations Admin Assistant to support our leadership team. This role works directly with the CEO, General Manager, and VP of Operations, helping ensure important initiatives are completed, deadlines are met, and operational processes stay on track.

This is not a traditional administrative assistant position. We are looking for someone who enjoys organizing information, following up on action items, learning new technology, improving processes, and helping executives stay focused on high-value work.

The ideal candidate thrives in a fast-paced environment, is proactive rather than reactive, and enjoys bringing structure and accountability to multiple ongoing priorities.

Primary Responsibilities:

Executive Support:

Support the CEO, General Manager, and VP of Operations with daily operational and administrative activities.
Manage action item lists and follow up to ensure commitments are completed.
Track deadlines, priorities, and recurring leadership initiatives.
Prepare meeting agendas, take meeting notes, and distribute action items.
Coordinate calendars, meetings, and internal communications as needed.

Operations & Process Coordination:

Track construction and service documentation to ensure required paperwork is completed.
Follow up on RFIs, submittals, permits, change orders, closeout documents, purchase orders, and other project documentation.
Monitor progress of internal operational initiatives and report status to leadership.
Assist with organizing SOPs, policies, procedures, and company documentation.
Maintain organized digital filing systems and records.

Technology & Reporting:

Utilize Microsoft Office and cloud-based software to improve efficiency.
Create Excel reports, dashboards, trackers, and performance reports.
Assist leadership with data collection and KPI reporting.
Help implement and improve digital workflows and automation where possible.
Learn and utilize company software including project management and service management platforms.

Communication & Coordination:

Coordinate communication between departments.
Follow up with managers regarding outstanding tasks.
Assist with customer, vendor, and subcontractor correspondence when needed.
Maintain professionalism while working with confidential company information.

Qualifications:

Required:

3+ years of experience in an Assistant, Operations Coordinator, Administrative Coordinator, Project Coordinator, or similar role.
Strong organizational and multitasking skills.
Excellent written and verbal communication.
High attention to detail.
Ability to manage multiple priorities simultaneously.
Strong follow-up and accountability skills.
Advanced Microsoft Office skills (Excel, Word, Outlook, PowerPoint).
Comfortable learning new software and technology quickly.
Self-motivated with minimal supervision.
Professional demeanor with a high level of integrity.

Preferred:

Experience in construction, mechanical contracting, HVAC, plumbing, or service industries.
Experience supporting executives or senior leadership.
Experience working with project management software.
Knowledge of document control and project administration.
Experience creating reports and KPI dashboards.
Familiarity with Microsoft 365, SharePoint, Teams, and AI productivity tools (such as ChatGPT or Microsoft Copilot).

What We're Looking For:

The ideal candidate is someone who:

Loves organizing chaos into structure.
Doesn't wait to be told what needs to be done.
Can manage many moving pieces without losing details.
Enjoys technology and finding better ways to work.
Communicates professionally with employees and customers.
Holds themselves accountable and helps others stay accountable.
Takes ownership and follows tasks through to completion.

Benefits:

Employer-paid Medical Insurance.
Short-Term Disability.
Long-Term Disability.
Employer-paid Life Insurance.
Dental & Vision Insurance Available.
Paid Time Off (PTO).
Performance Bonus Opportunity.
Simple IRA Retirement Plan with Employer Match.
Professional Development Opportunities.
Opportunity for Career Growth within Leadership Support and Operations.

Schedule:

Monday – Friday.
7:30 AM – 4:00 PM.

Why Join Hickory Mechanical?

At Hickory Mechanical, we're building more than HVAC and plumbing systems—we're building a high-performance organization. You'll work directly with executive leadership, play a meaningful role in improving how the company operates, and have the opportunity to grow as the company grows.

If you're organized, tech-savvy, driven, and enjoy helping teams execute at a high level, we'd love to meet you.

Please do not call the office. Qualified applicants should apply online.

Quick Apply

Refine Your Search

personal assistant jobs in hickory nc

Operations Admin Assistant

Office Assistant

Administrative Assistant to the Directors

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for personal assistant in hickory nc

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected