Top 355 Office assistant Jobs in Highland, In

Executive Assistant
Griffin Resources —Chicago, IL
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid holidays
- Health insurance
Principals Secretary
School Town of Munster —Munster, IN
- Online Application
- Senior level
- Public school
- Elementary school
Office Administrator
Pomp's Tire Service —Hammond, IN
- $18 - $20 an hour
- Full-time
- Office
- High school diploma or GED
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Brian Brzycki - State Farm Agent —Highland, IN
- $40,000 - $50,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Clerk Receptionist
Powers Health —Munster, IN
- Part-time
- High school diploma or GED
- Typing
- Medical terminology
6d
Principals Secretary - MHS
School Town of Munster —Munster, IN
- Online Application
- Senior level
- Public school
10d
Administrative Assistant
New Insight Engineering —Chicago, IL
- $30 - $34 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Elementary Main Office Secretary/Clerk - Miller
Merrillville Community School Corporation —Merrillville, IN
- $15.73 - $21.27 an hour
- Full-time
- Office
- High school diploma or GED
- Elementary school
Quick Apply
Receptionist - State Farm Agent Team Member
Todd Avery - State Farm Agent —Highland, IN
- $40,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Employee discount
Quick Apply
Cashier/Receptionist
Webb Ford —Highland, IN
- $12 - $17 an hour
- Full-time
- Dealership
- Computer literacy
- High school diploma or GED
Quick Apply
Front Desk Receptionist
Columbia Medical Center DBA Medical Associates of Highland —Highland, IN
- Full-time
- Writing skills
- In-person
- Communication skills
- 401(k)
- 401(k) matching
Quick Apply
7d
Plant HR Administrative Assistant
Indiana Harbor Coke Company —East Chicago, IN
- Background check
- Mid-level
- High school diploma or GED
Quick Apply
Project Administrative Assistant - Energy
Cupertino Electric, Inc. —Gary, IN
- $19 - $25 an hour
- Full-time
- Oracle
- Microsoft Outlook
- Mid-level
Receptionist
Harbor Health & Rehab —East Chicago, IN
- Part-time
- High school diploma or GED
- Entry level
Quick Apply
2d
Student - Clerical/Office Assistant
Purdue University —Hammond, IN
- Microsoft Outlook
- Office
- Data entry
7d
OFFICE ASSISTANT
Thomas Auto Group —Highland, IN
- Full-time
- Dealership
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Data Entry Specialist: BP Whiting Refinery
Denali Universal Services —Whiting, IN
- Full-time
- Background check
- 18 years or older
- Microsoft Outlook
- Disability insurance
- Health insurance
Administrative Assistant
Olympia Fields Hospital —Olympia Fields, IL
- $17.90 - $26.52 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Hospital
- Health insurance
- Dental insurance
Receptionist
Garber Chevrolet Highland —Highland, IN
- Urgently hiring
- Microsoft Outlook
- Dealership
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Assistant/Receptionist
Hammond Development Corporation —Hammond, IN
- $16 - $18 an hour
- Part-time
- Office
- US work authorization
- In-person
Quick Apply

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Executive Assistant

Griffin Resources -
Chicago, IL

Apply Now

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Microsoft Excel
Microsoft Outlook
Research

Full Job Description

Company Description

A Chicago-based real estate investment and development firm with a 25-year history of structuring and executing complex real estate investments through strategic public-private partnerships. Headquartered in Chicago’s Loop, the firm works with institutional capital partners, government agencies, and corporate stakeholders to deliver innovative affordable housing and commercial investment strategies that generate long-term value.

Our team combines the agility of an entrepreneurial firm with the discipline of institutional real estate, offering professionals the opportunity to work across acquisitions, development, capital markets, asset management, and investment strategy. Join us in shaping the future of responsible real estate investment by creating places that generate enduring value for investors, businesses, and the communities we serve.

Location: Chicago, IL (In-office)
Schedule: Full-time, Monday–Friday - This role requires flexibility to accommodate the scheduling needs of the CEO and occasional business activities outside of standard office hours.
Compensation: $70,000-$90,000 annually, depending on experience

Position Description

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer while helping manage the day-to-day needs of the office. This role serves as a trusted partner to the CEO, ensuring priorities are organized, communications are handled professionally, meetings and engagements are prepared, and critical details are anticipated and executed.

The ideal candidate is highly organized, technologically capable, proactive, and comfortable working in a fast-paced entrepreneurial environment. This individual should enjoy variety, take ownership of responsibilities, and have the ability to anticipate needs before they arise. The role requires strong judgment, professionalism, discretion, and the ability to interact confidently with executives, investors, partners, vendors, and community stakeholders.

Essential Functions

EXECUTIVE ASSISTANT SUPPORT

Manage and maintain the CEO’s calendar, including scheduling meetings, coordinating appointments, and prioritizing competing demands
Prepare meeting agendas, materials, presentations, briefing documents, and other resources needed for CEO meetings, company board meetings, external board engagements, speaking opportunities, and business activities
Support preparation for company board meetings and external board engagements, including coordinating agendas, materials, presentations, schedules, meeting logistics, and follow-up items
Create and edit professional presentations, documents, and communications using tools such as Microsoft Office, Canva, Adobe Creative Suite, and InDesign
Coordinate domestic travel arrangements, conference registrations, detailed itineraries, and meeting logistics
Support planning and execution of industry, community, charitable, philanthropic, and business development events and commitments
Manage communications and correspondence with investors, government officials, tenant prospects, C-level executives, vendors, board members, and other external stakeholders
Prepare CEO and leadership team members for meetings by ensuring necessary information, materials, and logistics are organized in advance
Coordinate executive meetings, including refreshments, meals, conference room preparation, and overall meeting experience
Maintain executive contacts, business card records, CRM information, and relationship management systems
Assist with light accounting support, including budget tracking, expense reconciliation, and other financial coordination as needed
Assist with special projects, research, and business initiatives as assigned by the CEO
Represent the company professionally at meetings, events, and external engagements
Anticipate CEO needs and proactively identify opportunities to improve organization, efficiency, and effectiveness

OFFICE ADMINISTRATION

Open the office each morning and help maintain a professional, organized, and welcoming workplace for employees, visitors, clients, and business partners.
Manage day-to-day office operations, including office supplies, inventory, mail and deliveries, vendor coordination, equipment needs, maintenance requests, and utility payments for company properties.
Support office hospitality and meeting needs by coordinating conference rooms, refreshments, and ensuring shared spaces remain prepared and presentable.
Maintain organized company records, including SharePoint files, digital documents, forms, contact databases, event files, and other administrative resources.
Support administrative processes including document preparation, scanning, filing, data entry, and document management.
Assist with team and workplace initiatives, including employee engagement activities and general administrative support.

Qualifications

Bachelor’s degree preferred in business, finance, real estate, communications, marketing, or a related field
3–5 years of experience as an Executive Assistant or in a high-level administrative support role providing direct support to senior executives, business owners, or leadership teams
Active Notary Public commission preferred, or ability and willingness to obtain certification upon hire
Experience with Canva and Adobe Creative Suite, including InDesign, is required
Proficiency with Microsoft Office Suite, including PowerPoint, Word, Outlook, and Excel, is required
Experience with CRM systems, Salesforce, or similar platforms is preferred
Interest in or familiarity with real estate, finance, investing, or professional services environments is strongly preferred
Demonstrated experience managing executive calendars, coordinating complex schedules and travel, preparing presentations and meeting materials, and supporting executive meetings or board engagements
Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information
Exceptional written and verbal communication skills with a high level of professionalism
Ability to anticipate needs, exercise sound judgment, and work independently
Strong technology skills and ability to quickly learn new systems and tools
A proactive, resourceful, and adaptable mindset with a willingness to learn and take ownership
Ability to interact professionally with executives, investors, clients, vendors, and community partners

Work Environment

This is an in-person role based in our Chicago office. The position requires regular interaction with leadership, employees, visitors, vendors, and community partners.

Flexibility outside of normal business hours may be required for company events, meetings, or special projects.

The ideal candidate enjoys being involved, takes pride in creating a positive workplace experience, and finds satisfaction in helping others succeed by keeping the office organized, welcoming, and running efficiently.

Compensation

Salary: $70,000-$90,000 annually, depending on experience

Benefits

Medical, dental, and vision insurance
Paid time off and paid holidays
401(k) with company match

Apply Now

Refine Your Search

office assistant jobs in highland, in

Executive Assistant

Principals Secretary

Office Administrator

Receptionist - State Farm Agent Team Member

Clerk Receptionist

Principals Secretary - MHS

Administrative Assistant

Elementary Main Office Secretary/Clerk - Miller

Receptionist - State Farm Agent Team Member

Cashier/Receptionist

Front Desk Receptionist

Plant HR Administrative Assistant

Project Administrative Assistant - Energy

Receptionist

Student - Clerical/Office Assistant

OFFICE ASSISTANT

Administrative Assistant - Data Entry Specialist: BP Whiting Refinery

Administrative Assistant

Receptionist

Administrative Assistant/Receptionist

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