Top 709 Operations assistant Jobs in Highland Park Il

Maintenance Operations Assistant
Diamond Property Consulting —Skokie, IL
- $22.50 - $26.00 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Health insurance
- Dental insurance
Quick Apply
Assistant Community Manager
The Laramar Group LLC —Chicago, IL
- $29 - $31 an hour
- Microsoft Outlook
- Basic math
- English
- Paid holidays
- Disability insurance
Quick Apply
10d
Assistant Operations Manager- New City Moving
New City Moving —Chicago, IL
- $75,000 - $95,000 a year
- Full-time
- Social media management
- Pass drug screening
- English
- Profit sharing
- Paid training
Quick Apply
Client Project & Order Coordinator
Club Colors —Hoffman Estates, IL
- $22 - $24 an hour
- Microsoft Outlook
- Continuous improvement
- Communication skills
Quick Apply
Executive School Administrative Assistant
Our Lady of Perpetual Help School —Glenview, IL
- $50,000 - $60,000 a year
- Email
- School experience
- Google Workspace
- Mid-level
- Health insurance
- 401(k)
Quick Apply
OFFICE COORDINATOR
State of Illinois —Hines, IL
- $4,272 - $67,692 a month
- Full-time
- Background check
- High school
- Word processing
- Paid parental leave
- Paid holidays
8d
Park Operations Assistant
Ravinia Festival Association —Highland Park, IL
- $16.25 an hour
- Weekends as needed
- 16+ years old
- Cleaning
- Ability to lift 75 pounds
Quick Apply
Dispatch Assistant, Student Transportation
BriteLift —Northbrook, IL
- From $950 a week
- Overtime
- Background check
- Google Workspace
- Customer service
- Paid time off
Quick Apply
Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)
Allstate —Chicago, IL
- $30.10 - $45.13 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Extra Help - Medical Laboratory Assistant I - Surgery
University of Illinois —Chicago, IL
- $19.91 an hour
- Temporary
- Surgery
- High school diploma or GED
- US work authorization
1d
Operations Production Assistant
Flex LTD —Buffalo Grove, IL
- $21.55 - $29.63 an hour
- Full-time
- Mid-level
- Communication skills
- Disability insurance
- Health insurance
House Manager- Personal Assistant
Palmtree Recruiters —Lincolnwood, IL
- $25 - $35 an hour
- Full-time
- Hybrid work
- Clean driving record
- Mid-level
- Driver's License
Quick Apply
Administrative Assistant LCROE Foundation
Lake County Regional Office of Education —Vernon Hills, IL
- $25 - $30 an hour
- Part-time
- Hybrid work
- Spanish
- Google Workspace
- Inventory management
Quick Apply
Administrative Specialist - Human Resources
Elk Grove —Elk Grove Village, IL
- $62,657 - $88,859 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Merchandising Assistant
Crate and Barrel —Northbrook, IL
- $23.08 - $28.85 an hour
- Email
- Bachelor of Science
- Merchandising
- Research
- Store discount
- Disability insurance
Administrative Assistant
IMC Ltd —Chicago, IL
- $34 an hour
- Contract
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Quick Apply
13d
Administrative Assistant
Constellation Brands —Chicago, IL
- $28.19 - $40.56 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
7d
Administrative Assistant - Judical Operations
Lake County Illinois —Waukegan, IL
- $20.11 an hour
- Full-time
- Background check
- Word processing
- Computer literacy
- Health insurance
- Dental insurance
19h
Administrative Assistant
Three Crowns Park —Evanston, IL
- $19.13 - $25.43 an hour
- Full-time
- English
- Office
- Residential
- 403(b) matching
- AD&D insurance
Quick Apply
8d
Merchandising Assistant- Health and Wellness
Walgreens —Deerfield, IL
- $22.71 - $33.32 an hour
- Microsoft Word
- Customer service
- Merchandising
5h

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Maintenance Operations Assistant

Diamond Property Consulting
Skokie, IL

Quick Apply

Job Details

Full-time
$22.50 - $26.00 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Referral program
Retirement plan

Qualifications

Computer operation
Spanish
Phone communication
Computer literacy
Spreadsheets
English
Property maintenance
Internal employee customer service
Computer skills
Clerical experience
Office experience

Full Job Description

Position Summary

Diamond Property Consulting is seeking a highly organized, reliable, and proactive Operations Assistant to support daily office operations, work order coordination, dispatch support, customer and vendor communication, administrative follow-up, and internal operations support. This is an in-office role based in Skokie, IL. The right person will help keep communication moving, open items organized, and daily office tasks from falling through the cracks.

Diamond Property Consulting, Inc.

Skokie, IL

Full-Time, In-Office

Operations

This role is ideal for someone who is friendly on the phone, detail-oriented, comfortable following up with vendors and customers, and able to manage multiple moving pieces in a fast-paced construction and property services environment.

About Diamond Property Consulting

Diamond Property Consulting is a nationwide general contracting and property services company specializing in multifamily, senior living, student housing, maintenance, renovations, and capital improvement work. Diamond operates with hands-on field teams, project managers, foremen, administrative staff, and vendor partners across multiple markets.

Our clients depend on us to communicate clearly, respond quickly, and keep projects and service requests organized from start to finish. The Operations Assistant will play an important role in helping the office and operations team stay organized and responsive.

Key ResponsibilitiesOffice Communication and Phone Support

· Answer incoming calls professionally and route them to the proper team member.

· Take clear and accurate messages and document important call details.

· Return or follow up on missed calls when assigned.

· Help make sure customers, residents, vendors, and internal team members receive timely responses.

· Maintain a friendly, helpful, and professional tone in all communication.

· Escalate urgent or sensitive calls to the appropriate person immediately.

Work Order and Dispatch Support

· Assist with receiving, organizing, and tracking work orders and service requests.

· Gather clear information from customers, residents, property staff, or internal team members.

· Support scheduling and dispatch coordination for technicians or field team members.

· Track work order status, assigned technician, scheduled date, completion status, and follow-up needs.

· Communicate updates to customers, residents, vendors, or team members as needed.

· Confirm completion notes, photos, or backup are received when required.

· Help close out completed work orders and flag unresolved items.

· Escalate urgent, repeat, or customer-sensitive issues to office leadership.

Project and Operations Support

· Assist the operations team with basic project coordination tasks when assigned.

· Help organize project documents, photos, notes, schedules, or closeout information.

· Support internal coordination between office staff, field staff, vendors, and customers.

· Help track open action items and follow up until completed.

· Provide administrative support to project managers, coordinators, and field leadership as needed.

Light Related Admin Support

· Assist with related administrative tasks across Diamond-affiliated operations when assigned.

· Help coordinate access, keys, notices, documents, or basic communication when needed.

· Support office leadership with special administrative projects.

· Primary responsibility remains Diamond office operations, dispatch support, and administrative follow-through.

What Success Looks Like

· Calls are answered or followed up on promptly.

· Work orders have a clear status, next step, responsible person, and follow-up.

· Customers and vendors feel that Diamond is responsive and organized.

· The office team is supported, not overloaded.

· Documents are scanned, saved, labeled, and easy to find.

· Open items are followed up on without constant reminders.

· Urgent issues are escalated quickly.

· The office runs smoother because this person is organized, proactive, and consistent.

Required Skills and Qualifications

· Strong organizational skills and attention to detail.

· Strong phone and customer service skills.

· Friendly, professional, and helpful communication style.

· Ability to follow up consistently until tasks are completed.

· Comfortable handling multiple tasks at once.

· Basic computer skills, including email, shared folders, spreadsheets, and document management.

· Ability to learn internal systems, trackers, and work order processes.

· Dependable, punctual, and comfortable working in an office every day.

· Willingness to ask questions, take direction, and improve processes.

Preferred Qualifications

· Prior experience in office administration, dispatch, property management, maintenance coordination, construction administration, or customer service.

· Experience handling work orders, service requests, scheduling, or vendor coordination.

· Experience with property management software, CRM systems, Buildertrend, or similar platforms is helpful but not required.

· Bilingual English/Spanish is required.

Key Traits We Are Looking For

Proactive, Organized, Reliable, Friendly, Detail-oriented, Accountable, Calm under pressure, Strong follow-up, Comfortable communicating with different personalities, Willing to learn, Able to keep things moving without being constantly chased.

Work Environment and Schedule

This is a full-time, in-office position based at Diamond’s Skokie office. The Operations Assistant will work closely with office staff, field team members, vendors, customers, and leadership. The role requires daily communication, computer work, phone support, document organization, and coordination of multiple open tasks.

Standard business hours, with exact schedule to be determined.

Growth Opportunity

This role has room to grow into a larger operations, dispatch, administrative coordination, or project support role as the company continues to expand. The right person will have the opportunity to become an important part of Diamond’s daily operations and office structure.

Pay: $22.50 - $26.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Experience:

Property maintenance: 2 years (Preferred)

Language:

Spanish (Required)

Shift availability:

Day Shift (Required)

Ability to Commute:

Skokie, IL 60076 (Required)

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in highland park il

Maintenance Operations Assistant

Assistant Community Manager

Assistant Operations Manager- New City Moving

Client Project & Order Coordinator

Executive School Administrative Assistant

OFFICE COORDINATOR

Park Operations Assistant

Dispatch Assistant, Student Transportation

Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)

Extra Help - Medical Laboratory Assistant I - Surgery

Operations Production Assistant

House Manager- Personal Assistant

Administrative Assistant LCROE Foundation

Administrative Specialist - Human Resources

Merchandising Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - Judical Operations

Administrative Assistant

Merchandising Assistant- Health and Wellness

I want to receive the latest job alert for operations assistant in highland park il

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