Top 1 Accounts receivable clerk Jobs in Hillsborough, Nc

Bookkeeper
Orange County Schools —Hillsborough, NC
- Full-time
- School experience
- High school
- Mid-level

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Bookkeeper

Orange County Schools -
Hillsborough, NC

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Job Details

Full-time

Qualifications

Report writing
Spreadsheets
Employee relationship building
Administrative experience
High school diploma or GED
Driver's License
Math
Typing
Clerical experience
Budget review

Full Job Description

POSITION DESCRIPTION

POSITION TITLE

Bookkeeper

SCHOOL/DEPARTMENT

Assigned school

SALARY

Salary Grade 59 – Elementary School

Salary Grade 61 – Middle School

Salary Grade 63 – High School

Plus supplement

FLSA STATUS

Non-exempt

REPORTS TO

Chief Finance Officer and School Principal

SUPERVISES

None

WORK WEEK SCHEDULE

Monday - Friday

WORK HOURS

NUMBER OF MONTHS PER YEAR

POSITION PURPOSE:

The School Bookkeeper is responsible for financial accounting and specialized clerical work, including the presentation of the financial position of the school through clerical maintenance,

processing of records and documents, and the appropriate training of staff, as necessary.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES

Advanced knowledge of accounting procedures and budget analysis
Advanced ability to create computer spreadsheets and reports
Thorough knowledge of bookkeeping terminology, methods, procedures, and equipment
Thorough knowledge of standard office procedures, practices, and equipment
General knowledge of accounting principles and related data processing equipment
Ability to understand and follow oral and written directions
Ability to establish and follow detailed work procedures
Ability to post accounts and perform mathematical computations with speed and accuracy
Advanced skill in using a variety of office machines and computer equipment, along with some typing ability
Ability to establish and maintain effective working relationships with associates

EDUCATION, TRAINING, AND EXPERIENCE

High School Diploma with additional credit hours and/or training in bookkeeping skills
Two (2) years of experience in performing secretarial and/or bookkeeping work
Experience working with computer spreadsheets
Any equivalent combination of training and experience that provides the required knowledge, skills and abilities.

PREFERRED QUALIFICATIONS:

Associate’s Degree or Vocational Training from an accredited institution in Accounting, Bookkeeping, Finance, or other related area
Three (3) to five (5) years of experience serving as a bookkeeper and/or secretary in a public school setting
Must possess a valid driver’s license issued by the NC Department of Motor Vehicles

ESSENTIAL DUTIES AND RESPONSIBILITIES

Carry out the job of school treasurer with integrity and the highest ethical standards;
Maintain a complete and systematic set of records of all financial transactions of the school.
Record details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions and records.
Summarize and balance entries recorded in individual journals and ledgers, and transfer data as appropriate.
Trace errors and record adjustments to correct charges or credits posted to incorrect accounts.
Keep a complete record of all amounts of money, following the form and detail prescribed by the Chief Finance Officer
Reconcile canceled checks with bank statements and verify bank balance with statements.
Prepare all payroll records for monthly and semi-monthly payrolls, including the appropriate notice for FMLA or other leave options;
Maintain financial records and complete monthly reports for Finance.
Complete all bank deposits of school monies;
Responsible for the school’s accounts receivable and accounts payable.
Ensure adherence to all OCS policies and administrative directives governing fiscal matters
Attend all professional development/training as prescribed by the Principal and/or OCS Chief Finance Officer to convey and/or gather info required for performing job duties.
Respond to inquiries and provide direction to staff and administration regarding financial policies and procedures. e.g., implementation of new software such as timekeeper, process changes for submitting staff development and employee reimbursements);
Maintain functional familiarity with accounting and HR applications necessary to complete the job requirements, e.g., timekeeper, LINQ, School Funds online, AESOP,
Perform other duties as may be assigned by the Principal.
Maintain records of all field trips
Prepare Fiscal Notes for the Chief Finance Officer and maintain contract logs
Maintain current W-9 information and report this list yearly to the school system Finance Office.
Check each student's withdrawal for lost or damaged books or any outstanding obligations and sign each withdrawal.
Maintain the Unclaimed Property report for the school system Finance Office.
Maintain long-distance and fax logs and track calls on the monthly report.
Perform other work as assigned by the Principal or the Chief Finance Officer

WORKING CONDITIONS

PHYSICAL DEMANDS

Work is considered light physical work requiring the exertion of up to 20 pounds of force.

WORK ENVIRONMENT

Employees in this position are required to work in indoor and outdoor environments and come into direct contact with OCS staff, students, and the public.

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.

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