Top 19 Administrative assistant Jobs in Hilo Hi

Administrative Assistant
Kamehameha Schools —Kea‘au, HI
- $21.35 - $28.30 an hour
- Part-time
- School experience
- Google Workspace
- Computer literacy
15h
Receptionist / Administrative Assistant
Current —Hilo, HI
- $50,000 - $65,000 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Office
- Disability insurance
- Health insurance
Preschool Administrative Coordinator
Kamehameha Schools —Hilo, HI
- $23.83 - $31.98 an hour
- Full-time
- School experience
- Word processing
- Mid-level
2d
Administrative Assistant - Parttime
Verity CPAs —Hilo, HI
- $20 - $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Office Coordinator (Hilo)
Hawaii Gas —Hilo, HI
- $44,006 - $55,008 a year
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
9d
Front Office Assistant - Hilo
HEALTH SERVICES HAWAII ISLANDS, LLC —Hilo, HI
- $19 an hour
- Full-time
- Sales
- Older adults
- Cleaning
- Paid training
- Dental insurance
Quick Apply
Secretary I, Housekeeping
Hilo Benioff Medical Center —Hilo, HI
- From $44,976 a year
- 8 hour shift
- Current TB test
- Hospital
- Basic math
- Paid holidays
- Loan repayment program
Quick Apply
2d
Administration Assistant
R&M Reyes Enterprise LLC —Hilo, HI
- $16 - $18 an hour
- Part-time
- HIPAA
- Office
- US work authorization
- 401(k)
- Paid time off
Quick Apply
Project Assistant
Partners In Development —Hilo, HI
- $18.00 - $19.50 an hour
- Weekends as needed
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
10d
Substitute Office Assistant (30-40 hrs/wk)
Hawaii Academy of Arts & Science PCS —Pāhoa, HI
- $20 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Communication skills
Quick Apply
Office Assistant IV, Plant Maintenance
Hilo Benioff Medical Center —Hilo, HI
- From $41,652 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Current TB test
- Paid holidays
- Loan repayment program
Quick Apply
4d
(CASUAL) Administrative & Fiscal Support
University of Hawaii —Hilo, HI
- $24.85 an hour
- Weekends as needed
- Experience working with individuals with disabilities
- Master's degree
- Driver's License
- Paid holidays
Receptionist - State Farm Agent Team Member
Robert Shimabuku - State Farm Agent —Kea‘au, HI
- $45,000 - $55,000 a year
- Full-time
- Office
- Children
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Assistant Controller - EM-05
County of Hawaii —Hilo, HI
- $92,040 - $127,032 a year
- Temporary
- System design
- Research
- Office
- Paid jury duty
- Paid holidays
Assistant Coach, Varsity Girls Basketball
Kamehameha Schools —Kea‘au, HI
- $4,578 a month
- Part-time
- High school
- Office
- High school diploma or GED
Assistant Coach, Varsity Cross Country
Kamehameha Schools —Kea‘au, HI
- $3,746 a month
- Part-time
- School experience
- High school
- Mid-level

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Receptionist / Administrative Assistant
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administrative assistant jobs near hilo hi

Administrative Assistant

Kamehameha Schools -
Kea‘au, HI

Apply Now

Job Details

Part-time
$21.35 - $28.30 an hour
15 hours ago

Qualifications

Computer operation
Customer communication
Confidential information handling
Computer literacy
Administrative experience
Office experience

Full Job Description

Job Posting Title

Administrative Assistant

Employee Type

Various

Recruiting Start Date

08-21-2026

Job Exempt?

Recruiting End Date

Open Until Filled

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools Hawaiʻi Campus is seeking two Administrative Assistants to support our Athletics Department for the 2026-2027 school year. These are temporary positions with projected end dates in December 2026.

We're seeking adaptable, organized professionals with strong computer literacy, including extensive experience using Google Workspace and Microsoft Office applications, and the ability to effectively manage multiple priorities while supporting the diverse needs of the Athletics Department.

The ideal candidate possesses:

Excellent organizational skills
Flexibility and adaptability to adjust priorities and support changing departmental needs
A collaborative, team-player mindset
A willingness to learn and take on new responsibilities
A strong commitment to student safety and well-being
Exceptional customer service and communication skills
Experience working in educational and/or athletic environments (strongly preferred)

The administrative assistant role offers the opportunity to play an important part in supporting student-athletes and the day-to-day operations of a dynamic athletics program. The Administrative Assistant serves as a key resource for students, families, coaches, and staff while helping the department operate efficiently.

Job Summary

Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.

Essential Responsibilities

Administration

Provides general administrative support to different departments within the division/group.
Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
Communicates and provides information for visitors and outside sources.

Fiscal/Budget Management

Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.

Event Management

Coordinates and arranges staff events.

Project Support

Assists in preparing reports needed by the department.
Provides back up to other administrative staff and cross trains.

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

High School Diploma/Equivalent.
Minimum of 1 year administrative or directly related experience.
Ability to work flexibly.
Good written, verbal, and interpersonal skills.
Good organizational skills.
Ability to work with general office equipment.
Good computer knowledge.
Ability to handle confidential information.
Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications

Experience working in an educational setting.

Physical Requirements

Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
Work is typically conducted Monday through Friday at normal business hours.

For Internal Use Only: #LI-CAR

Disclaimer : The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at [email protected] or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.

Work Year

Pay Range

21.35 - 28.30 Hourly

Compensation and Benefits

Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

Primary Location

Hawaii Campus

City, State

Keaau, Hawaii

Additional Locations

Apply Now

Refine Your Search

administrative assistant jobs in hilo hi

Administrative Assistant

Receptionist / Administrative Assistant

Preschool Administrative Coordinator

Administrative Assistant - Parttime

Office Coordinator (Hilo)

Front Office Assistant - Hilo

Secretary I, Housekeeping

Administration Assistant

Project Assistant

Substitute Office Assistant (30-40 hrs/wk)

Office Assistant IV, Plant Maintenance

(CASUAL) Administrative & Fiscal Support

Receptionist - State Farm Agent Team Member

Assistant Controller - EM-05

Assistant Coach, Varsity Girls Basketball

Assistant Coach, Varsity Cross Country

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