Top 672 Office administrator Jobs in Hoboken, Nj

Office Administrator
Confidential —New York, NY
- $110,000 - $150,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
Quick Apply
8d
Office Manager - Medical
PureOBGYN —New York, NY
- $70,000 - $110,000 a year
- Full-time
- Medical office experience
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Office Manager/Administrative Assistant
Ramirez & Sons' Auto Service and Collision, Inc. —West New York, NJ
- $25 - $40 an hour
- Full-time
- Mid-level
- Office
- Organizational skills
Quick Apply
10d
Office Administrator
Avoca —New York, NY
- $80,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Commuter assistance
- Health insurance
Office Administrator / Executive Assistant
Carter's —New York, NY
- $80,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
Front Office Administrator
EXTELL DEVELOPMENT COMPANY —New York, NY
- $70,000 - $85,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
Quick Apply
Office Administrator
NHS INC —Manhattan, NY
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- English
- Dental insurance
- 401(k)
Quick Apply
2d
Receptionist/Office Coordinator
Polsinelli —New York, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- 3 years
- Free parking
- AD&D insurance
Front Desk Receptionist
Nee's Physical Therapy —Hoboken, NJ
- $20 - $22 an hour
- Part-time
- Google Workspace
- Mid-level
- Administrative experience
- Opportunities for advancement
- Flexible schedule
Quick Apply
9d
Office Administrator
Qodoro Global LLC —New York, NY
- $100,000 - $120,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
5d
Office Administrator/Receptionist
PFA —Manhattan, NY
- $25.31 - $30.48 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
1d
Office Administrator & Receptionist
Conservatorium Hotel —New York, NY
- $29 - $31 an hour
- Full-time
- Office
- Residential
- Communication skills
- Disability insurance
- Health insurance
11h
Office Coordinator, NYC
Ramp —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Spanish
- Mid-level
- Office
- Travel reimbursement
- AD&D insurance
4d
Office Administrator / Billing Coordinator
Catan Energy Solutions —New York, NY
- $26.66 - $32.10 an hour
- Contract
- Hybrid work
- Google Workspace
- Writing skills
- Office
- Health insurance
- Paid time off
Quick Apply
21h
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Office Administrator & Receptionist
Mandarin Oriental Hotel Group —New York, NY
- $29 - $31 an hour
- Full-time
- Office
- Residential
- Communication skills
- Disability insurance
- Health insurance
10h
Office Coordinator
Bryan Cave Leighton Paisner LLP —New York, NY
- $72,000 - $85,000 a year
- Overtime
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Front Office Manager
EnVue, Autograph Collection by Marriott & Residence Inn Weehawken NJ —Weehawken, NJ
- $70,000 - $78,000 a year
- Weekends as needed
- Inventory management
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
3d
Office Manager (LTA)
DESRI —New York, NY
- $70,000 - $90,000 a year
- Monday to Friday
- Mid-level
- Office
- 3 years
- Health insurance
- Paid time off
Office Manager
ClearView Healthcare Partners —New York, NY
- $90,000 - $120,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years

I want to receive the latest job alert for office administrator in hoboken, nj

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office administrator jobs near hoboken, nj

Office Administrator

Confidential
New York, NY

Quick Apply

Job Details

Full-time
$110,000 - $150,000 a year
8 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Work from home
Parental leave
Employee assistance program
Vision insurance
Employee discount
Referral program
Retirement plan
Paid sick time

Qualifications

Vendor relationship building
Microsoft Excel
Microsoft Outlook
Administrative experience
Change management
Project management
Senior leadership

Full Job Description

National law firm is seeking an experienced Office Administrator for its New York (Manhattan), White Plains and Westport offices. Under general supervision and according to established policies and procedures, the Office Administrator will be responsible for providing the day-to-day management of and long-term strategic planning for administrative functions related to Human Resources, Operations and Facilities, Administrative Support, and Financial Planning for the assigned office locations. The Office Administrator also serves as a trusted operational advisor to office leadership, proactively identifying issues, anticipating needs, and ensuring that day-to-day operations function smoothly without requiring unnecessary leadership intervention.

Key Responsibilities:

Human Resources:

Ensures fair and consistent implementation of human resources policies and procedures, including compliance with applicable federal, state and local employment laws.
Responsible for full cycle performance management of direct reports, including direct supervision, training, coaching, evaluation, and compensation review. Managing personnel concerns, workflow disruptions, investigations, and operational challenges with discretion and sound judgment under the guidance and directions from Chief Operations Manager and Firmwide Administrators.
Partners with Human Resources on direct report employment-based decisions related to promotion, performance improvement, and termination.
Partners with Human Resources in the full-cycle recruiting of direct reports, including sourcing candidates, interviewing, and hiring.
Assists legal recruiting with attorney and legal support staff interview scheduling.
Implements the Firm’s Policy on Legal Administrative Support and drives the continuous improvement of support staff operational efficiency. Supports staffing strategy and resource alignment by evaluating workload distribution, identifying staffing gaps, and recommending adjustments to ensure attorneys are properly supported.
Liaisons with Headquarter office to administers and facilitates established new hire onboarding.
Administers hourly employee time and attendance processes, including the approval of time away requests and the administration and monitoring of electronic worktime recording, approval and submission.
Serves as the primary liaison between attorneys and administrative teams in the office, acting as the first point of contact for concerns and independently resolving workflow or staffing challenges before they escalate.
Maintains ADP updates and exceptions, and approves timecards for all hourly administrative business professionals on a bi-weekly basis.

Facilities:

Ensures office is impeccably maintained.
Ensures that meeting services and onsite cafes and break rooms are maintained and well supplied.
Manages routine maintenance requests.
Maintains constructive and collaborative working relationship with the office building manager.
Oversees office assignments and internal office seating structure using established guidelines.
Partners with the Firm’s COO and Facilities Director on space planning, leasehold improvements, and office relocation.
Oversees and manages the purchasing, inventory control, and vendor relations for the office(s) in partnership with the Facilities Director

Other Duties and Responsibilities:

Serves as a stabilizing leadership presence during periods of change, including staffing transitions, retirements, or office reconfigurations.
Maintains office culture and engagement stability by monitoring morale, addressing emerging concerns, and reinforcing a collaborative and professional office environment through consistent, hands‑on leadership.
Identifies risks and issues proactively, and resolving operational, staffing, or culture‑related concerns at the earliest stages, escalating to the COO when necessary.
Liaison between COO, Human Resources, Information Technology, Facilities, and Recruiting to resolve operational issues and advocate for office needs.
Ensure timely processing of venodr invoices to accounting
Responsible for the planning and execution of office engagement and other office events including, but not limited to, in-house meeting events, business professional appreciation event, and other events as needed.
Attends monthly Firm meetings and provides updates to the COO as necessary on matters relating to administration, facilities, budget, resources, hiring, training, performance issues, and recruiting. Translates firm-wide directives and goals into practical workflows and ensures successful adoption and execution within the office.
Other duties as assigned and required by the COO.

Qualifications:

Bachelor’s degree or equivalent required.
Minimum of 5–7 years of experience as an Office Administrator or senior-level business manager, preferably within a legal or professional services environment.
Proven track record of progressive success in human resources or administrative management with a growing organization.
Demonstrated leadership and management capabilities, with a strong ability to implement initiatives and drive positive organizational change.
Experience in facilities management, including design, construction, contract negotiation, and project oversight, is a plus.
Strong written and verbal communication skills, with the ability to interact effectively and diplomatically with attorneys, business professionals, and external vendors.
Excellent organizational, project management, and problem-solving skills.
Strong relationship-building and team leadership abilities.
Demonstrated strong business acumen, judgment and decision-making skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Benefits include:

A competitive salary package, including the potential for bonuses
Insurance including medical, dental, vision, disability, life, and a flexible spending account
401(k) retirement plan
PTO, paid sick time and paid holidays
A flexible work from home policy
Referral program

#non

Pay: $110,000.00 - $150,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance

Experience:

office administrator: 5 years (Required)

Work Location: Hybrid remote in New York, NY 10017

Quick Apply

Refine Your Search

office administrator jobs in hoboken, nj

Office Administrator

Office Manager - Medical

Office Manager/Administrative Assistant

Office Administrator

Office Administrator / Executive Assistant

Front Office Administrator

Office Administrator

Receptionist/Office Coordinator

Front Desk Receptionist

Office Administrator

Office Administrator/Receptionist

Office Administrator & Receptionist

Office Coordinator, NYC

Office Administrator / Billing Coordinator

Office Coordinator

Office Administrator & Receptionist

Office Coordinator

Front Office Manager

Office Manager (LTA)

Office Manager

I want to receive the latest job alert for office administrator in hoboken, nj

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected