Top 478 Executive administrator Jobs in Hoboken Nj

Executive Director / Integrator (Law Firm)
Alpha Management Solutions Inc. —Paramus, NJ
- $110,000 - $135,000 a year
- Full-time
- Writing skills
- Administrative experience
- Continuous improvement
- Relocation assistance
- Health insurance
Quick Apply
Chief Operating Officer
Met Council —New York, NY
- $300,000 a year
- Full-time
- Office
- Bachelor's degree
- Mentoring
- Food provided
8d
Vice President of Operations
Sunrise Support Services —New York, NY
- $120,000 - $150,000 a year
- Full-time
- Background check
- 5 years
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Vice President of Finance
AbelCine —Brooklyn, NY
- $150,000 - $200,000 a year
- Full-time
- CPA
- Office
- Finance
- Commuter assistance
- Paid holidays
14d
Executive Assistant
Metagenics —Jersey City, NJ
- $115,000 - $130,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- AD&D insurance
3d
Senior Executive Assistant/Office Administrator
InvestCloud, Inc. —New York, NY
- $95,000 - $115,000 a year
- Hybrid work
- Microsoft Excel
- 5 years
- Office
- Health savings account
- AD&D insurance
Quick Apply
Executive Administrator
Cushman & Wakefield —New York, NY
- $40.87 - $48.08 an hour
- Full-time
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
Administrative Aide - Executive Programs
New York University —New York, NY
- $39.13 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Executive Administrator
Freeman Company —New York, NY
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Paid parental leave
- Disability insurance
2d
Administrative Coordinator
Columbia University —New York, NY
- $65,300 - $75,300 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Office Administrator / Executive Assistant
Carter's —New York, NY
- $80,000 - $85,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
Executive Assistant to Chair
NYU Langone Health —New York, NY
- $70,481.61 - $121,580.64 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Wellness program
Chief of Staff, CEO
Wiley —Hoboken, NJ
- $189,700.00 - $278,566.66 a year
- Weekends as needed
- Analysis skills
- Travel
- Conflict management
14d
Chief of Staff, Customer Engagement
Bayer —Whippany, NJ
- $154,640 - $231,960 a year
- Bachelor of Science
- Bachelor's degree
- Continuous improvement
- Health insurance
- Dental insurance
Executive Administrator
Houlihan Lokey —New York, NY
- $38 - $45 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Chief of Staff
OFFICE OF THE MAYOR —Manhattan, NY
- $150,000 a year
- Full-time
- Writing skills
- Office
- Administrative experience
- Loan forgiveness
CHIEF OPERATING OFFICER (COO) ? New Business Vertical Launch
ABCO MAINTENANCE INC. (BIC# 1854) —Bergen Point, NJ
- From $100,000 a year
- Full-time
- Remote
- Senior level
Quick Apply
Executive Assistant - Instructional
Newark Board of Education —Newark, NJ
- $115,000 - $165,000 a year
- School experience
- Doctoral degree
- Office
Chief of Staff
Shionogi Inc. —Florham Park, NJ
- $285,000 - $300,000 a year
- Email
- Hybrid work
- Sales
- 11+ years
- Office
Senior Coordinator - Executive Support
Columbia University —New York, NY
- $70,000 - $75,000 a year
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree

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Executive Director / Integrator (Law Firm)

Alpha Management Solutions Inc.
Paramus, NJ

Quick Apply

Job Details

Full-time
$110,000 - $135,000 a year

Benefits

Relocation assistance
Health insurance
Paid time off
401(k) matching
Retirement plan

Qualifications

Staff supervision
Legal firm experience
Administrative experience
Law office experience
Office management
Legal case management
Process management

Full Job Description

Trusts & Estates · Estate Planning · Elder Law · Transactional (New Jersey & New York)

Our client is a successful, fast-growing law firm with offices in New Jersey and New York and a strong focus on trusts and estates, estate planning, elder law, and a heavy transactional practice. The firm is at an inflection point: demand is strong, the partners have a clear vision for where the firm is going, and the business is ready for its next stage of significant growth.

What they need now is the person who turns that vision into reality.

This is an integrator role — the operational leader who takes the partners' direction and converts it into systems, people, and results. You will own how the firm runs and how it grows, build the infrastructure a larger firm requires, and be the person the hard problems stop with. If you have hit the ceiling managing someone else's well-run office and you are ready to build and own one, this is the seat.

This is not a role for someone looking to maintain a well-run office. It's for an operator who wants to build one.

The role in one sentence

Take ownership of how the firm operates and scales, translate the partners' vision into concrete plans, build the systems and team to deliver on it, own the growth as if it were your own, and be where problems get solved rather than escalated.

What this role is, and what it isn't

It is:

An ownership seat. You own outcomes, not a task list. The firm's growth becomes your number to carry.
A building role. Much of what the firm will need at its next size doesn't exist yet. You'll invent and build those processes — not just document the ones already in place.
The integrator to the partners' vision. They generate direction and ideas; you make them real, and you protect the organization's focus when there are more ideas than capacity.
Open-ended and ambiguous by design. There is no daily playbook for "help take this firm to the next level." If that energizes you rather than unsettles you, read on.

It is not:

A caretaker or "keep the trains running" position.
A defined nine-to-five with a fixed scope and a predictable task list.
A role where staff conflicts, broken processes, and and tasks that fall through the cracks get routed up to the partners — you are where those land and get resolved.
An SOP-writing job. You'll design the systems, not just write them down.

What you'll own

The firm's capacity to grow: building the staffing, workflows, and systems that let it scale without breaking, and identifying what needs to exist before the firm hits its next size.
Execution of the firm's growth plan: translating the partners' goals into concrete initiatives, owning the outcome, and reporting progress honestly, including when it's behind.
People: hiring, developing, and holding staff accountable; building a culture of ownership; making the hard personnel calls rather than tolerating problems.
Operations end to end: financial and billing oversight, vendor and consultant relationships, technology and case-management systems, and the administrative function.
Client experience as the firm scales: ensuring service quality holds (and improves) as volume grows.
The problems: staff conflict, a process that breaks, a client issue, a task that fell through the cracks somewhere in the firm. These stop with you.

Who you are

You run toward problems other people escalate or route around.
You build. You can point to something that didn't exist before you (a process, a system, a function) that you created, ran, and improved (including the parts that broke the first time).
You carry the goal home. Open-ended targets motivate you; you don't need the dopamine of a cleared task list to feel you've done your job.
You manage up well. You can make a trade-off visible to a busy founder ("here's what slips if we do this now") and protect the team's focus without being a yes-person and without picking fights.
You'd rather own an ambiguous outcome than execute a clear assignment.
You're versatile but disciplined about it. You'll step into any non-legal seat to get something done in a pinch, but you build so the seat doesn't stay open, rather than quietly making it your job.

What you bring

At least five years in law firm operations, administration, HR, or practice management.
A demonstrable track record of building or growing something, not just maintaining it. We weight evidence over titles.
Broad law firm management experience: staff supervision, workflow and client-service design, billing and financial oversight, vendor coordination, performance management, and hiring/onboarding.
Strong leadership, communication, and problem-solving skills, and the credibility to work effectively with attorneys, paralegals, staff, vendors, and outside consultants.
Experience with legal technology, case-management systems, CRM platforms, or workflow automation is a strong plus.
Experience in trusts and estates, estate planning, elder law, or transactional practices is preferred but not required.

Details

Location: Paramus, New Jersey. We're open to candidates willing to relocate for the right opportunity.
Compensation: Competitive and commensurate with experience, with real upside as the firm grows.

If you're an experienced law firm leader who has outgrown a role focused on keeping things running, and you want to build, own, and grow a firm with significant long-term potential, we want to hear from you.

Pay: $110,000.00 - $135,000.00 per year

Benefits:

401(k) matching
Health insurance
Paid time off
Relocation assistance
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

executive administrator jobs in hoboken nj

Executive Director / Integrator (Law Firm)

Chief Operating Officer

Vice President of Operations

Vice President of Finance

Executive Assistant

Senior Executive Assistant/Office Administrator

Executive Administrator

Administrative Aide - Executive Programs

Executive Administrator

Administrative Coordinator

Office Administrator / Executive Assistant

Executive Assistant to Chair

Chief of Staff, CEO

Chief of Staff, Customer Engagement

Executive Administrator

Chief of Staff

CHIEF OPERATING OFFICER (COO) ? New Business Vertical Launch

Executive Assistant - Instructional

Chief of Staff

Senior Coordinator - Executive Support

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