Top 10 Administrative assistant Jobs in Holcomb, Ks

Administrative Assistant (Planning & Development)
FINNEY COUNTY —Garden City, KS
- $16.45 - $18.74 an hour
- Computer literacy
- Mid-level
- Office
6d
Administrative Assistant II
Kaw Valley Engineering, Inc. —Garden City, KS
- Urgently hiring
- 6 years
- Computer literacy
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Front Desk Attendant
City of Garden City, KS —Garden City, KS
- Weekends as needed
- Ability to walk for extended periods
- Computer skills
- Ability to stand for extended periods
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Kansas
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Finance Clerk I
City of Garden City, KS —Garden City, KS
- Full-time
- Computer literacy
- Office
- Administrative experience
- Wellness program
- Paid jury duty
5d
Head Start Bilingual Administrative Assistant
Kansas Children's Service League —Garden City, KS
- $14 an hour
- Weekends as needed
- Spanish
- Microsoft Outlook
- English
- Wellness program
- Paid holidays
Quick Apply

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Administrative Assistant (Planning & Development)

FINNEY COUNTY -
Garden City, KS

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Job Details

$16.45 - $18.74 an hour
6 days ago

Qualifications

Computer operation
High school diploma or GED
Conflict management
QuickBooks
File organization

Full Job Description

Summary

The Planning & Development Administrative Assistant provides essential clerical, technical, and customer service support to the Planning & Development Department. This position assists with permit processing, public meeting preparation, records management, and communication with residents, contractors, and developers. The role ensures smooth daily operations and supports staff in carrying out land-use planning, zoning administration, and development review functions. Independent judgment is required to plan, prioritize, and organize a diversified workload, and to recommend changes in office practices or procedures. This position is under the general supervision of the Director of Planning & Development and/or his/her designee.

Definition and Examples of Work

85%

Performs general administrative and clerical duties to support Planning & Development staff.

Receives, reviews, and routes zoning, planning, and building permit applications for completeness.

Assists applicants with required forms, fees, and procedural questions.

Enters and tracks applications in permitting systems; issues routine permits when authorized.

Serves as the department’s first point of contact for walk-in, phone, and email inquiries. Communicates directly with customers, employees, contractors, surveyors, developers, and other individuals to answer questions, disseminate, or explain information, and address requests.

Provides general information regarding zoning regulations, land-use processes, and department services.

Maintains digital and physical records of zoning cases, permits, ordinances, maps, and related documents.

Organizes plans, plats, variances, conditional use permits, and special use permits according to retention requirements.

Assists staff with updates to zoning maps, regulations, property files, and land-use databases.

Prepares legal notices and arranges publication and posting for public hearings.

Assists planners with basic research, map updates, and administrative tasks.

Tracks deadlines and status updates for zoning applications, appeals, and hearings.

Helps compile monthly, quarterly, or annual reports as needed.

Monitor accounts payable and receivable for Planning & Development. Duties may include preparing/inputting vouchers for Accounts Payable, preparing invoices, and processing payments for permit fees. Maintains logs and records required for tracking applications and revenue. Ensure accuracy of all financial records and documents.

Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Establishes, develops, maintains, and updates a filing system for the Planning & Development Office to include planning cases, contracts, accounts payable, and other documents.
Sorts and distributes mail. Drafts written responses or replies by phone or e-mail as necessary. Responds to regularly occurring requests for information from other departments, the public, and vendors.
Handles confidential and non-routine information when necessary.
Works independently and within a team; assists with regularly occurring and special projects

15%

Complete additional support functions as required

Conduct research as required for the department.

Maintain inventory for the office and all divisions and coordinate purchase of supplies and equipment.

Opportunity to assist with website, social media, and physical dissemination of information.

Assists with budget preparation by organizing data and documentation.

Attend meetings and additional training as required.

Additional duties may be assigned as business needs require.

QUALIFICATION

Excellent verbal and written English language skills.
Bi-lingual preferred.
Excellent interpersonal and customer service skills.
Proficient in basic computer systems and software (e.g., email, Microsoft Office Suite, email, timekeeping software)
Proficient bookkeeping and accounting practices/processes; experience with QuickBooks.
Basic understanding of clerical procedures, systems, and tools such as recordkeeping, filing, copier, scanner, 10 key, etc.
Ability to analyze, plan and coordinate multiple projects.
Apply the principles and practices of conflict and problem resolution to aide in the successful completion of development projects.
Ability to work independently and without instruction.
Knowledge of engineering and surveying terminology.

Required Education and Experience

High school education or G.E.D
One to three years related experience and/or training

Preferred Education and Experience

Associate degree from an accredited college or technical school in Business Management, Construction Management, Public Administration, Finance, Accounting, or similar field.
Three to five years related experience

Certification, License, Registration

Valid Driver’s license
Ability to obtain First Aid and CPR certifications
Ability to obtain Defensive driving certification
Notary upon hire

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Refine Your Search

administrative assistant jobs in holcomb, ks

Administrative Assistant (Planning & Development)

Administrative Assistant II

Front Desk Attendant

Military Service - U.S. Air National Guard, Administration

Finance Clerk I

Head Start Bilingual Administrative Assistant

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