Title: Administrative Services Manager (Director of Manoa Administrative Operations)
Position Number: 0097721
Hiring Unit: MANOA OFC BUSINESS & FINANCE
Location: UH at Manoa
Date Posted: August 10, 2026
Closing Date: August 25, 2026
Band: C
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities
1. *Serves as the principal administrator of the shared administrative and fiscal services unit to report to the campus chief administrative and operations executive (currently Chief Business Officer).
2. *Responsible for assigned financial operations areas.
3. *Oversees the leadership and direction of shared administrative services for the campus senior leadership to include offices of the chancellor, provost, vice provosts, chief business officer, student housing, campus services and facilities.
4. *Works with assigned executive and senior leadership to provide overall financial and fiscal direction.
5. *Works with executive and principal campus budget administrator in the execution of systemwide budgetary and financial policy, procedures and practices and support in the development of campus requirements and best practices that align with UH and UH Manoa strategy vision, mission and objectives.
6. *Develops strong administrative practices that bridge budgetary and fiscal support services.
7. *Develops consistent unit budget levels that are in alignment with leadership initiatives and budget policy.
8. *Works with executives to implement the criteria, formats to be used by the campus budget office in the preparation of their unit budgets in support of the campus biennium and supplemental budget request.
9. *Effectively supervises managers, and oversees a large team of fiscal administrators and assigned HR specialists that support programs that administer a wide range of funds including general, special, tuition, revolving, RTRF and private funds.
10. *Responsible for the development and mentorship of direct reports.
11. *Works with the shared services managers to resolve unique, highly visible, and high cost projects and initiatives, and recommends strategic approaches to obtain excellence within budget allocation.
12. *Meets with executives to address fiscal challenges, finding feasible options and solutions that meet the campus and unit objectives.
13. *Prepares position summaries and data for executive on a variety of matters, which will be used for leadership decision-making. Makes actionable fiscal recommendations on requests.
14. *Works on specific projects as required. Participates in meetings related to the financial/fiscal operations for assigned units.
15. *Participates on campus committees and task forces as directed.
16. Other duties as assigned
- Denotes essential function
Minimum Qualifications:
1. Possession of a baccalaureate degree in business, accounting, finance or related field and 6 year(s) of progressively responsible professional experience with responsibilities for financial management in a public higher education institution or comparable; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in the area of accounting, business and financial administration.
3. Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with accounting, business and financial administration.
4. Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and innovative approaches.
5. Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing, spreadsheet, and presentation software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Knowledge of the principles of institutional or organizational management.
10. Knowledge of the principles and practices of human resources management.
11. Knowledge of the principles and practices of budget administration, institutional resource management and shared services centers.
12. Demonstrated capacity to modernize business practices that support consistency, effectiveness and timely action.
13. Demonstrated capacity and ability to effectively organize and supervise a team of fiscal and human resources professionals, and to mentor and develop such professionals.
14. Demonstrated ability to utilize large scale financial management, people and administrative information systems.
15. Demonstrated ability to design effective financial management reports for senior campus leadership.
16. Demonstrated ability to develop effective financial management practices in alignment with system and campus leadership directives and best business practices.
Desirable Qualifications
1. Master of business or public administration from an accredited institution.
2. Demonstrated understanding of the State of Hawai‘i legislative budget and appropriation process.
3. Demonstrated understanding of the University of Hawaii organization structure and business management practices.
4. Supervisory experience in financial administration.
To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
. Applicants must submit the following:
1. Cover letter indicating your interest in the position and how you satisfy the minimum and desirable qualifications;
2. Resume;
3. Names and contact information (telephone number and email addresses) of three (3) professional references; and
4. Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.
IMPORTANT: If multiple applications are received from the same candidate, only the last one will be reviewed. Please DO NOT include any self-identifying photos, SOCIAL SECURITY NUMBERS, BIRTH DATEs or any sensitive/ confidential information on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered.
Inquiries: Sandy French, 808-956-5495,
[email protected]