APPLICATION DEADLINE: 8/24/2026
If you are an administrative professional who is well-organized and is a problem solver, we would like to talk to you.
We have an opening for an independent, flexible and hardworking person to provide administrative, secretarial and clerical support in our Oahu office. This position requires a well-organized individual with excellent verbal and written communication skills who is able to work in a team environment. This position services to advance the association’s mission and strategic goals.
Our mission is to support and enhance the professional roles of teachers; advocate teachers’ interests; collaborate with all segments of the community to assure quality public education for Hawaii’s youth; and promote human and civil rights to support and nurture diversity in our multifaceted community.
Qualifications: Five years of skilled secretarial experience demonstrating multi-tasking ability, advanced word processing, advanced computer skills in the use of Microsoft office suite software and other online platforms. You will be asked to complete a typing skills assessment as part of your application.
Salary: $54,154 annual with generous benefits.
Job Summary
The Secretary A–Field Operations shall be employed by the Executive Director and shall be supervised and evaluated by the Field Operations Support Manager. The Secretary shall perform a variety of complex and responsible secretarial and administrative duties and related work as required. The position requires the ability to work independently, exercising judgment and initiative. This position serves to advance the Association’s mission and strategic goals as well as to support organizing goals at all levels of the Association.
Essential Duties and Responsibilities
- Receives and responds to calls and emails from members regarding general information as well as advocacy and organizing questions.
- Researches responses related to advocacy and organizing.
- Analyzes information and resource documents related to advocacy and organizing.
- Maintains records and documentation for contract compliance for future grievances and/or problems.
- Maintains and updates basic information to direct members to appropriate agencies (i.e., DOE, VEBA, ERS, EUTF, etc.).
- Provides clerical and administrative support to the assigned department including, but not limited to, receiving and screening telephone calls and visitors, independently composing written correspondence, screening and sorting mail, reminding the UniServ Directors of deadlines, taking and relaying messages, scheduling meetings, and arranging travel for the UniServ Directors.
- Prepares business letters, memos, and reports.
- Produces a variety of materials including bulletins, flyers, charts, spreadsheets, etc.
- Finalizes and/or composes routine correspondence independently such as requests for materials, simple inquiries from members, etc. Finalizes and/or composes standard correspondence directly related to investigations, arbitrations, and all other contract enforcement materials.
- Assists UniServ Directors in preparing for executive board and representative assembly and all other repeated monthly meetings. Responsible for reproducing materials, printing agendas, arranging conference rooms, etc.
- Maintains a log of grievances filed; prepares grievance forms, monitors response dates and deadlines for UniServ Directors, and prepares communications, briefs and other materials for meetings and hearings at all levels.
- Assists UniServ Directors in preparing for workshops (orientation for new teachers, training sessions for school level leaders, etc.) by arranging for meeting times and places, contacting participants, compiling and preparing necessary materials, etc.
- Maintains current listings and mailing labels for all school level leaders for all schools in the respective chapters.
- Participates in training as needed for contract enforcement, IMS program, and all other programs related to field operations.
- Assumes duties of the other field operations secretary in their absence.
- Independently responds to written and oral inquiries and handles situations relating to the department’s programs, functions, and activities.
- Proofreads, edits, fact checks, and verifies accuracy of documents and written communications.
- Maintains and controls the department’s files and financial records including, but not limited to, purchase orders and expense vouchers.
- Provides secretarial and ancillary support to UniServ Directors, committees, organizations or groups assigned to the department including, but not limited to, scheduling meetings, making travel arrangements, and processing appropriate purchase orders and expense vouchers.
- Operates office machines and equipment.
Other Duties and Responsibilities
- Assists with packing of materials for mass distribution.
- Catalogues and maintains reference materials.
- Maintains desk manual for each department.
- Performs other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma and one year of business/technical education required.
Five (5) years of progressively responsible experience performing skilled secretarial, clerical, and administrative support functions.
Certificates, Licenses, Registrations
Possession of a valid driver’s license.
Knowledge and Abilities
- Possess working knowledge and experience in the use of computer office suite software.
- Effective oral and written communications skills.
- Demonstrate excellence in proofreading, editing, and formatting
- Must type at a minimum rate of 65 wpm.
- Knowledge of office systems and procedures, including the operation of standard office machines.
- Demonstrate ability to work independently, set work priorities, follow through with a minimum of direction, handle multiple tasks in a pressured environment, meet deadlines consistently, and work effectively with staff and members.
- Ability to maintain a positive, courteous, and professional demeanor.
- Ability to work effectively with team members.
- Maintain a high level of confidentiality.
- Perform clerical and administrative tasks efficiently and accurately.
- Ability to be flexible and adaptable in a variety of situations.
- Work with frequent interruptions.
- Maintain efficient office procedures and a system for keeping track of requested actions and reports.
- Communicate in a positive and effective manner; work harmoniously with individuals, members, and staff.
- Knowledge of business English, spelling, punctuation, and grammar.
- Maintains a strong member support role.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Use of computer with monitor 90% or more of a work shift
- Keyboarding approximately 90% or more of a work shift
- Sitting 90% ± of a work day
- Standing, walking at will
- Intermittent bending, lifting, stooping
- Occasional lifting of 5-20 pounds
HSTA is an equal opportunity employer.
Work Remotely
Job Type: Full-time
Pay: From $54,154.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Application Question(s):
- Have you ever applied for a job at HSTA before?
Education:
- High school or equivalent (Preferred)
Experience:
- secretarial: 5 years (Preferred)
Work Location: In person
