We recognize our competitive advantage - our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.
Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.
Posting End Date: This position will remain open until filled. Early applications are highly encouraged.
BRIEF POSTING DESCRIPTION:
The P FT ADMIN - SAFETY Department of the P SAFETY Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt)
JOB FUNCTION:
Provides administrative, scheduling, and organizational support to assist with the day-to-day operations of the Safety and Emergency Planning & Preparedness Division to ensure a safe work culture for all employees and an effective and efficient compliance safety operations. Monitors and evaluates the workplace to ensure compliance with all relevant safety regulations, programs, and procedures, including maintaining safety training records and coordinating safety training and initiatives. This position requires excellent organizational skills, attention to detail, and the ability to work well in a team environment.
ESSENTIAL FUNCTIONS:
- Assist managers with safety training schedules, track and create reports on outcomes of all training and maintain training records for the division. Manages the learning management system (LMS) and development and assignment of courses in LMS, including but not limited to collaborating with safety teams to optimize the learner experience, setting up courses on LMS, assigning course to employees, and uploading and tracking training records. Provides logistical and technical support before, during and after learning courses.
- Serves as the central procurement hub for the division; creates purchase requisitions and other records as needed for purchasing activities; processes invoices; maintaining, monitoring, and tracking all expenditures to ensure division is within budget. Researches and establishes vendors for procurement of safety supplies. Orders, distributes, and monitors office supplies and equipment.
- Coordinates safety-related testing/assessments; administers various safety programs, such as the Safety Recognition Program; maintains the division’s INFOhana and SharePoint Online pages. Works with power users and end users to implement software modifications. Provides support with modifications, fixes, planning and implementation of new releases. Assists with testing and evaluation of new software and databases.
- Maintains confidential safety and accident information including, workers compensation, accident information, preventable vehicle accidents, etc. Responsible for maintaining and ensuring compliance with the company’s records management system. Serves as the custodian of records for active investigations.
- Administers programs of moderate complexity which requires exercising tact and discretion or requires broad company-wide application and coordination with related laws and policies. Makes recommendations for changes and improvements to programs and processes.
- Provide general administrative duties in support of the vision and performs other incidental duties as required and assigned.
- Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.
BASIC QUALIFICATIONS:
Knowledge Requirements
- Working knowledge of safety as it relates to company policies, federal, state, county, and occupational safety and health rules and regulations.
- Demonstrated proficiency in the use of personal computers and mainframe systems and related software applications such as spreadsheets, word processing, database, and presentations.
Skills Requirements
- Ability to solve difficult problems with effective solutions and the ability to learn quickly when faced with new problems.
- Ability to work under pressure while remaining flexible in a demanding work environment and adapt to rapidly changing priorities.
- Excellent oral and written communication skills to deal with individuals in all levels of the organization.
- Analytical, administrative, organizational, and conceptual skills to handle multiple complex projects, and programs with minimal supervision.
- Ability to handle difficult and/or sensitive issues while using tact, courtesy discretion and maintain confidence in all matters.
- Strong organizational skills and attention to detail.
- Demonstrate sound judgment and stewardship of sensitive or confidential information.
- Strong digital skills including good understanding of the features of the following:
- Essential: Microsoft Word, Teams or similar online conferencing platform, Excel, PowerPoint, and SharePoint.
- Desirable: Learning Management System, or other online training software.
Experience Requirements
- Several (3-5) years of related administrative experience, preferably in the occupational health and safety field.
Role: Non-Exempt
Number of Vacancies: 1
Location: Honolulu – Oahu
Hiring Range: The hiring range for the Safety Coordinator [Req ID 10352] position is $60,000.00 to $75,000.00. The person selected will be placed according to his/her skills and qualifications.
About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.
The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.
Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.
Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.
EEO Statement
Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status.
Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.
Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.
By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.
In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.
Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”
Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.”
For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions
This list may be amended, updated or revised from time to time without notice.
