Top 9 Meeting planner Jobs in Hopkinton Ma

Director, Meetings & Events
Scholar Rock —Cambridge, MA
- $200,000 - $250,000 a year
- Full-time
- Remote
- 7 years
- Microsoft Excel
- Marketing
8d
Senior Meetings & Events Planner
Merck KGaA —Burlington, MA
- $118,000 - $160,000 a year
- Hospitality
- Marketing
- Customer service
- Health insurance
- Paid time off
8d
CONFERENCE DIRECTOR
Cambridge Innovation Institute —Needham, MA
- From $100,000 a year
- 5 years
- Analysis skills
- Continuous improvement
- Disability insurance
- Health insurance
Conference Services Manager
Westin Waltham Boston —Waltham, MA
- $80,000 - $83,000 a year
- Full-time
- Customer service
- Mid-level
- Hotel
- Health savings account
- Health insurance
Quick Apply
EVENTS & MEETINGS MANAGER
Flik Hospitality Group —Boston, MA
- $85,000 - $90,000 a year
- Full-time
- Background check
- Mid-level
- 3 years
- Commuter assistance
- Paid parental leave
Quick Apply
Conference Services Manager
Westin Waltham —Waltham, MA
- $80,000 - $83,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Military
- Disability insurance
- Health insurance
Quick Apply
Part-Time Executive Meeting Specialist
FAIRMONT —Boston, MA
- $30 an hour
- Weekends as needed
- Mid-level
- Leadership
- 2 years
Quick Apply
Senior Manager, Conferences and Events, Bloomberg Center for Cities
Harvard Kennedy School —Cambridge, MA
- Weekends as needed
- 6 years
- University
- Bachelor's degree
- Commuter assistance
- Health insurance
Quick Apply

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Director, Meetings & Events

Scholar Rock -
Cambridge, MA

Apply Now

Job Details

Full-time
$200,000 - $250,000 a year
8 days ago

Qualifications

Vendor relationship building
Microsoft Excel
Project planning
Expense management
Contract management experience in healthcare
Bachelor's degree
Pharmaceutical company experience
Managing event budgets
Contracts
Vendor contract management
Project execution
Event contract management
Procurement contract negotiation
Productivity software
Project leadership
Cross-functional team management
Project stakeholder communication
Program budgeting
Data analytics technologies
Cross-functional communication

Full Job Description

Cambridge, MA

Commercial – Commercial Operations /

Full-Time /

Remote

Scholar Rock is a late-stage global biopharmaceutical company focused on developing and commercializing apitegromab for children and adults with spinal muscular atrophy (SMA) and other rare, severe, and debilitating neuromuscular diseases. As a global leader in myostatin biology, a field focused on proteins that regulate muscle mass, the Company is named for the visual resemblance of a scholar rock to protein structures. Our commitment to unlock fundamentally different treatment approaches is powered by broad application of a proprietary platform, which has developed novel monoclonal antibodies to modulate protein growth factors with extraordinary selectivity. Scholar Rock works every day to create new possibilities for patients through its highly innovative anti-myostatin program, including opportunities in additional rare neuromuscular diseases. Learn more at ScholarRock.com and follow @ScholarRock on X and on LinkedIn.

Summary of Position:

The Director, Meetings & Events is responsible for leading the planning and execution of Scholar Rock’s congresses, medical and commercial meetings, and internal events. This role partners closely with Commercial, Medical Affairs, Legal, Compliance, Finance, and external vendors to deliver high-quality, compliant, and impactful events that support the company’s strategic objectives.

Based on the annual event calendar and business priorities, the Director will manage a portfolio of assigned events, providing end-to-end leadership across planning, execution, budgeting, compliance, and post-event evaluation. In addition, this role will help drive operational excellence by supporting financial tracking, process improvement, and strategic meeting operations across the organization.

Position Responsibilities:

Strategic Partnership & Stakeholder Management

Serve as a trusted partner to Commercial, Medical Affairs, and cross-functional stakeholders to understand event objectives and deliver exceptional meeting experiences.
Foster strong working relationships across internal teams to ensure alignment on event strategy, timelines, budgets, and execution plans.
Collaborate closely with Legal, Compliance and Finance to ensure adherence to company policies and industry regulations.

Meeting & Congress Planning

Lead the planning and execution of assigned US and Global congresses, national meetings, and internal corporate events.
Manage all event logistics including venue selection, transportation, catering, room layouts, registration, housing, audiovisual services, and attendee communications.
Provide end-to-end management of smaller standalone meetings and ancillary events as required.

Budget & Financial Management

Develop and manage event budgets while ensuring cost-effective execution and alignment with organizational goals.
Track expenses, process invoices, and maintain accurate financial reporting for assigned programs.
Partner with Finance and leadership to support forecasting, reconciliation, and budget planning activities.

Vendor & Agency Management

Manage relationships with meeting agencies, congress partners, venues, and third-party vendors.
Support vendor selection, contract negotiation, and performance management to ensure service excellence and value optimization.
Ensure vendors meet established quality, compliance, and operational standards.

Event Operations & Execution

Oversee event readiness, including development of agendas, meeting materials, registration processes, attendee management, and onsite logistics.
Provide onsite leadership for key events, ensuring seamless execution and rapid resolution of operational issues.
Coordinate booth management, meeting room operations, speaker support, registration services, and event teardown activities.

Communications & Attendee Experience

Partner with Commercial and Medical teams to support attendee communications, event promotions, and registration campaigns.
Ensure all stakeholder and attendee communications are timely, accurate, and aligned with event objectives.
Deliver a best-in-class attendee experience across all meetings and events.

Compliance & Risk Management

Ensure all meetings and events comply with applicable healthcare regulations, industry guidelines, company policies, and HCP spending requirements.
Partner with Compliance to monitor event activities and maintain appropriate documentation, approvals, and reporting.
Identify and mitigate operational and compliance risks throughout the planning process.

Continuous Improvement & Reporting

Conduct post-event evaluations and gather stakeholder feedback to measure outcomes and identify opportunities for improvement.
Analyze event metrics, attendee engagement, and operational performance to enhance future programs.
Contribute to the development of scalable processes, tools, and best practices that improve the effectiveness of the Meetings & Events function.

Candidate Requirements:

Bachelor's degree in Hospitality Management, Event Management, Marketing, Communications, Business Administration, or a related field required.

Minimum of 7 years of experience planning and executing meetings, congresses, and events in the pharmaceutical, biotechnology, or healthcare industry.
Demonstrated success managing global events and working with international stakeholders and vendors.

Certified Meeting Professional (CMP), CMP-HC, Certified Meeting Manager (CMM), or similar certification preferred.

Proficiency with Microsoft Office Suite, including Excel and PowerPoint.
Experience with event management platforms such as Cvent, ExhibitForce, or equivalent meeting technologies.

Familiarity with budget management, registration systems, and event analytics tools.

Strong ability to influence and collaborate across diverse stakeholder groups in a fast-paced environment.
Demonstrated success managing complex, cross-functional initiatives with multiple priorities.

Exceptional organizational and project management skills with the ability to manage multiple events simultaneously.
Proven ability to prioritize work, meet deadlines, and deliver results under pressure.

Outstanding verbal, written, and interpersonal communication skills.
Ability to engage effectively with senior leaders, healthcare professionals, vendors, and cross-functional teams.

Resourceful and proactive approach to addressing challenges and resolving issues quickly and effectively.

Experience negotiating vendor contracts and managing event budgets to maximize value and achieve business objectives.

Strong attention to detail with a commitment to operational excellence and flawless execution.

Demonstrated success managing global events and working with international stakeholders and vendors
Additional language proficiency is valued but not required.

$200,000 - $250,000 a year

Scholar Rock is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply Now

Refine Your Search

meeting planner jobs in hopkinton ma

Director, Meetings & Events

Senior Meetings & Events Planner

CONFERENCE DIRECTOR

Conference Services Manager

EVENTS & MEETINGS MANAGER

Conference Services Manager

Part-Time Executive Meeting Specialist

Senior Manager, Conferences and Events, Bloomberg Center for Cities

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