Job Overview
Westminster Academy seeks a qualified, part-time Aftercare and Enrichment Coordinator to work approximately 20 hours a week (2-6pm every week day), beginning in July 2026. This is a 12-month administrative position. The Aftercare and Enrichment Coordinator is responsible for implementing and overseeing the aftercare, enrichment, and summer camp programs. The applicant must possess a love of students and a passion for mentoring and discipleship. Westminster Academy is committed to teaching all truth as God’s truth through the lens of Scripture and a Christian worldview. Applicants should be able to demonstrate an understanding of and adherence to the same.
The role requires skill in detail-oriented logistics, supervising high school student workers, and an ability to warmly engage a wide age range of students and their parents. Communicating well with students and their families requires strong interpersonal skills, patience, and a willingness to see each conversation through the lens of a Christian worldview and a culture of grace. The position requires the ability to multi-task and handle interruptions, as well as an appreciation for the uniqueness of each student and family, and a desire to see the glory of God lived out in each child.
All employees of Westminster Academy must strive to “love the Lord in front of our students” and make the Christian faith observable in all aspects of the school day and community. The Administrative Assistant to the Director of Development is a minister of the Gospel in all facets of life at Westminster Academy. He/she is a role model for students and faculty and his/her walk with the Lord should be evident. The Christian mission, vision, and statement of faith of the school must guide the Administrative Assistant as he/she interacts with parents, students, faculty, and all those within and outside the Westminster Academy faith community.
The Director will oversee:
- the safety, security, and happiness of students in all aftercare, enrichment, and summer camp programs.
- the safety, security, and cleanliness of the gym complex.
- the hiring and training of program employees: aftercare workers, enrichment contractors, summer camp workers, summer camp contractors, and volunteers.
- the scheduling of aftercare, enrichment, and summer camp activities.
- the budget and payroll of all aftercare, enrichment, and summer camp programs.
- proactive communication with Westminster Academy families and, for summer camp program, the wider Memphis community, with the Marketing Department.
- and the promotion of the school’s classical and Christian mission through aftercare, enrichment, and summer camp programs
Specific Responsibilities:
- Work closely with business department in the hiring of employees
- Ensure adequate training of employees
- Update aftercare, enrichment, and summer camp handbooks annually
- Schedule aftercare workers
- Report payroll to business office weekly
- Communicate with operations for snack purchasing
- Track expenses and income to stay in budget
- Track number of students to plan for workers
- Work with Grammar School to support late students
- Set up student FACTS finance profiles to charge correctly
- Set up the FACTS childcare zones and calendar for correct billing
- Understand the Child Care function and reporting in FACTS
- Charge family FACTS accounts every two weeks for aftercare services used
- Cover childcare duties when needed
- Oversee daily cleaning
- Periodically evaluate books, games, and materials to replace or augment, as needed
- Communicate with parents to arrange for care
- Maintain current certification in first aid/CPR
- Communicate with parents in case of injury or behavior incident
- Manage discipline when there has been a behavior incident
- Get feedback from parents and students in order to improve the program
- Manage the aftercare website; take pictures and upload to Vidigami
Specific Responsibilities as: the Director of Enrichment:
- Identify types of enrichments to bring to the school; work with contractors to determine payment strategy, minimum and maximum capacity, and training in emergency procedures
- Identify categories of student to target for enrichments (for example, we need to improve enrichments offered to 1-2 boys)
- Plan a schedule that limits conflicts between enrichments and other school activities (e.g., athletics, string lessons, etc.)
- Work with the marketing department for a print and distribution campaign of enrichment opportunities
- Manage student enrollment in enrichments using Google Forms and FACTS
- Coordinate the pick-up and transfer of students from school to enrichments
- Oversight and evaluation of contractors
- Report contractor pay to business office
Specific Responsibilities as: the Director of Summer Camp:
As a Christian school sponsoring summer camps, all Westminster Academy camps will have a spiritually enriching and nurturing atmosphere. Devotions, a time with the Lord, is an integral part of every camp. Additionally:
- Identify types of summer camp programs to bring to the school; work with contractors to determine payment strategy, minimum and maximum capacity, and training in emergency procedures
- Identify audiences outside of Westminster Academy to target
- Plan a schedule that limits conflicts between summer camp programs
- Work with the marketing department for a print and distribution campaign of summer camp opportunities
- Manage student enrollment in summer camps using School Site
- Coordinate scheduling with RBC
- Manage the summer camp website; take pictures and upload to Vidigami
- Work with the business office to determine procedures for proper reporting of payments
- Report employee payroll and contractor pay to business office
- Ensure smooth communication between contractors and parents
- Lead daily devotional for contractors who are not believers
- Manage camp employees
- Obtain parent and employee feedback
- Oversee daily cleaning
- Maintain DOE requirements for Summer Camp Director, as necessary (may have only been required under COVID)
Pay: $18,000.00 - $20,000.00 per year
Work Location: In person
