Top 9 Executive assistant Jobs in Horseshoe Bay, Tx

Board Relations Administrator
Pedernales Electric Cooperative —Johnson City, TX
- $35.26 an hour
- Overtime
- Hybrid work
- Customer service
- Computer literacy
- Writing skills
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Board Relations Administrator

Pedernales Electric Cooperative -
Johnson City, TX

Apply Now

Job Details

Full-time
$35.26 an hour
3 days ago

Qualifications

High school diploma or GED

Full Job Description

PHYSICAL OFFICE LOCATION: PEC Headquarters - 201 S Ave F, Johnson City, TX 78636

Hybrid Work Options Available

$35.26 Minimum Starting Base Pay* + KPI Bonuses + Competitive Benefits

Qualifications may warrant greater starting base pay within the full pay range. Individual base pay is determined by experience, job-related skills, and relevant education or training.

Position Summary

This position is responsible for creating, retrieving and maintaining official corporate records and providing executive level support for the Board of Directors and the General Counsel in support of the Cooperative’s strategic initiatives.

Essential Duties & Responsibilities

Manage and receive all board communications and director requests for information including preparing and documenting responses
Manage the Board of Directors’ calendars
Update contact and subscription information for Board of Directors with industry related organizations
Schedule and communicate conferences, forums, annual meetings, educational opportunities to Board of Directors including travel
Prepare memos, letters, reports and e-mail notes on behalf of the Board of Directors
Assemble, print and distribute Board of Directors’ agendas, board packages and supporting materials
Coordinate board meeting materials with various business units ensuring timeliness and accuracy of content
Utilize board meeting software to analyze and consolidate board agenda material
Manage board meeting software updates in coordination with vendor, access privileges, provide in house training, prepare templates and coordinate with system users
Ensure agendas and Board of Directors meetings are posted on the Cooperative’s website and in Cooperative offices in compliance with the Open Meetings Policy
Draft and prepare final minutes for review and approval by the General Counsel and the Board of Directors for all Board and Annual Meetings
Create board meeting package for the Board of Directors and the public
Ensure meeting room set up and refreshments for Board of Directors meetings
Attend Board of Directors’ and Annual Meetings
Record audio and CD file copies of all Special, Committee and Executive Meetings of the Board of Directors
Maintain list of Board of Directors action items by calendar year
Collect and maintain signed corporate documents such as meeting minutes, Director Affirmations, and Conflict of Interest Forms
Track and ensure compliance of Board of Directors with board policies and procedures
Collect, reconcile and code invoices for Board of Directors travel expense vouchers.
Assist with the Board of Directors election and Annual Meeting
Implement and administer the Election Policy and Procedures
Maintain the corporate books and records of the Cooperative including creating records retention schedules
Serve as backup for administrative duties with ethics and compliance and open records functions.
Serve as a notary public
Maintain the security of confidential information
Stay abreast of advances in technology
Demonstrate regular and prompt attendance
Performs other related duties as necessary or assigned

.

..

...

Supervisory and/or Leadership Responsibilities

None

Knowledge, Skills & Abilities

Knowledge of using computer systems, which may include setting up and using hardware and software programs, entering data or processing information
Knowledge of principles and processes for providing customer service
Knowledge of preparing written correspondence and documentation
Skilled in time management
Skilled in managing changing priorities
Ability to prepare written correspondence
Ability to anticipate, identify, analyze and resolve conflict and problems
Ability to communicate effectively verbally and in writing
Ability to listen and understand information verbally and in writing
Ability to remain flexibleAbility to work in a fast paced working environment

...

....

Minimum Qualifications - (Education, Experience)

High School Diploma or equivalent
Three years of experience in a executive level capacity OR
Eight years of experience in an administrative capacity
Bachelor’s Degree preferred

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The employee may be required to stand; reach with hands and arms, stoop and kneel
The employee may be required to sit or stand for long periods of time
The employee may be required to lift, carry, push, pull or move up to 25 pounds
The employee may be required to travel
Exempt employees receive a fixed bi-weekly salary to compensate them for all hours worked during each pay period
This position may be required to work more than 40 hours per week

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.

Position Open Until Filled

Pedernales Electric Cooperative is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected Veteran status, age, or any other characteristic protected by law.

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