Job Description
Position Title: RHTP Grant Program Coordinator
Department: Kickapoo Nation Health Center
Employment Type: Temporary / Grant-Funded
Grant Program: State of Kansas Rural Health Transformation Program Subrecipient Grant
Project Period: June 22, 2026 – September 30, 2027
Reports To: Clinic Director m,
Position Summary
The RHTP Grant Program Coordinator will assist with the development, coordination, implementation, and reporting requirements of the State of Kansas Rural Health Transformation Program Subrecipient Grant. This position will support the Kickapoo Nation Health Center in carrying out grant-related activities, including writing project plans, coordinating program goals, tracking progress, maintaining documentation, and assisting with required reporting through the grant period ending September 30, 2027.
The position will work closely with the Clinic Director, health center staff, community partners, and grant-related contacts to ensure all grant objectives, timelines, budgets, and deliverables are completed in accordance with state and organizational requirements.
Essential Duties and Responsibilities
- Assist with writing, developing, and updating grant project plans, workplans, timelines, goals, and implementation strategies.
- Support the planning and coordination of RHTP grant activities related to rural health transformation, diabetes prevention and management, cardiovascular health, fitness center planning, revenue improvement, and Medicare/third-party billing initiatives.
- Track project milestones, deadlines, deliverables, and required grant activities from the start date of June 22, 2026 through the end date of September 30, 2027.
- Assist with collecting, organizing, and maintaining grant documentation, including meeting notes, reports, invoices, purchase records, activity logs, and supporting data.
- Prepare drafts of grant reports, progress updates, narratives, and other required documentation for review by the Clinic Director.
- Coordinate meetings, trainings, schedules, and communication related to the RHTP grant.
- Work with clinic staff to gather program data, patient service information, community health information, and other documentation needed for grant planning and reporting.
- Assist with monitoring grant expenditures to help ensure spending aligns with the approved budget and grant requirements.
- Maintain organized electronic and/or physical files for grant compliance, reporting, and audit purposes.
- Communicate with internal departments, outside partners, consultants, and state grant contacts as needed.
- Support the development of policies, procedures, workflows, and sustainability plans connected to the grant project.
- Assist with purchasing, supply tracking, equipment planning, and vendor coordination when related to approved grant activities.
- Help identify barriers, progress, and recommendations for successful grant implementation.
- Perform other grant-related duties as assigned by the Clinic Director.
Minimum Qualifications
- High school diploma or GED required.
- Associate degree or higher in business, health administration, public health, social services, or a related field preferred.
- Experience with grants, healthcare programs, office administration, project coordination, or program planning preferred.
- Strong writing, organization, and communication skills.
- Ability to maintain confidentiality and handle sensitive health center information appropriately.
- Proficient with Microsoft Office programs, including Word, Excel, Outlook, and Teams.
- Ability to track deadlines, manage multiple tasks, and maintain accurate records.
- Must be dependable, professional, and able to work independently with direction.
Preferred Qualifications
- Experience working in a tribal health clinic, rural health program, community health program, or grant-funded setting.
- Knowledge of diabetes prevention, cardiovascular health, public health, health promotion, or healthcare access issues.
- Experience assisting with budgets, reports, workplans, or grant documentation.
- Familiarity with Medicare, third-party billing, patient revenue, or healthcare operations is helpful but not required.
Knowledge, Skills, and Abilities
- Ability to write clear plans, summaries, reports, and correspondence.
- Strong attention to detail and ability to maintain accurate records.
- Ability to communicate professionally with staff, leadership, community members, and outside agencies.
- Ability to organize project timelines and follow through on assigned tasks.
- Ability to protect confidential patient, personnel, and grant-related information.
- Ability to work respectfully with Native communities and understand the importance of culturally appropriate healthcare services.
- Ability to problem-solve and adapt as grant activities develop.
Work Environment
This position will primarily work in an office or clinic setting. The position may require attending meetings, trainings, community events, or other grant-related activities. Some travel may be required depending on grant needs.
Physical Requirements
- Ability to sit, stand, walk, bend, and perform general office duties.
- Ability to use a computer, phone, copier, scanner, and other office equipment.
- Ability to lift and carry office supplies or grant-related materials as needed.
Employment Status
This is a temporary, grant-funded position. Employment is contingent upon available grant funding and program needs. The anticipated project period begins June 22, 2026 and ends September 30, 2027.
Confidentiality Statement
The employee must maintain strict confidentiality of all patient, employee, financial, and organizational information. Any unauthorized disclosure of confidential information may result in disciplinary action, up to and including termination.
Indian Preference
Indian Preference may apply in accordance with applicable tribal policies and federal law.
