Top 146 Assistant business office manager Jobs in Houston, Tx

Office Manager
Reed Smith —Houston, TX
- $100,000 - $115,000 a year
- Extended hours
- 3 years
- Finance
- Administrative experience
- Health savings account
- Disability insurance
Office Manager / HR Assistant
Strategy Engineering & Consulting —Houston, TX
- Full-time
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Pattern Energy Group LP —Houston, TX
- $80,000 - $108,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Document Administrator/Administrative Assistant
Dow —Deer Park, TX
- Overtime
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Paid time off
12d
Administrative Assistant
Hines —Houston, TX
- Overtime
- Microsoft Excel
- Mid-level
- Office
6d
Bilingual Executive Support Manager
NuDevco Investments —Houston, TX
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Development Program Manager
Nscale —Houston, TX
- $120,000 - $200,000 a year
- 5 years
- Engineering
- Bachelor's degree
Quick Apply
Leasing Agent (Bilingual)
Blue Magma Residential, LLC —Pasadena, TX
- Bilingual
- Office
- Marketing
- Health savings account
- AD&D insurance
Quick Apply
9d
Sr. Administrative Assistant
Invesco —Houston, TX
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Employee stock purchase plan
- Health insurance
Assistant Manager
SLICK Response Services —Houston, TX
- $62,900 - $68,500 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
Quick Apply
7d
HR Administrative Assistant
Primoris Energy Services Corp —Pearland, TX
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Employee stock purchase plan
- Paid holidays
Quick Apply
Receptionist, Investment Banking
Royal Bank of Canada —Houston, TX
- Full-time
- Hospitality
- Microsoft Outlook
- Mid-level
Executive Assistant, Executive Council
Houston Texans —Houston, TX
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 5 years
11d
HOA Site Management - Assistant Manager
SpectrumAM —Houston, TX
- $50,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Clean driving record
- Microsoft Excel
- AD&D insurance
- Paid holidays
Quick Apply
5d
Receptionist
Trafigura —Houston, TX
- Full-time
- 5 years
- Office
- Organizational skills
Administrative Assistant- Field Services and Warranty
Energy Transfer Partners —Houston, TX
- Full-time
- Oracle
- Microsoft Outlook
- Office
Quick Apply
Assistant Community Manager
RPM Living —Houston, TX
- Weekends as needed
- Background check
- Office
- Ability to climb stairs
- Paid holidays
- Health insurance
Assistant Business Office Manager for Skilled Nursing - Legend Oaks Northwest Houston
Legend Oaks Healthcare and Rehabilitation of Northwest Houston —Houston, TX
- Full-time
- Skilled nursing facility
- Mid-level
- Business
- Health insurance
- Dental insurance
Executive Assistant-Hotel
Crescent Hotels & Resorts LLC —Houston, TX
- English
- Mid-level
- Office
Quick Apply
8d
HR Benefits Assistant- Hybrid
Patient Accounting Service Center, LLC —Houston, TX
- $20 - $22 an hour
- Monday to Friday
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- AD&D insurance
- Disability insurance
Quick Apply

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Office Manager

Reed Smith -
Houston, TX

Apply Now

Job Details

$100,000 - $115,000 a year

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Family leave
Employee assistance program
Vision insurance
Life insurance
Paid sick time
Pet insurance

Qualifications

Vendor relationship building
Staff supervision
Confidential information handling
HR legal compliance
Administrative experience
Collaborative technology platforms
Computer skills
Employment law in talent management

Full Job Description

Position summary
We are seeking an experienced Office Administrator to lead and proactively manage daily operations of the Houston office. This position will have a significant impact on the organization for an energetic professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which professional staff and lawyers can thrive. The position is a blend of leadership, change management, direct personnel supervision, operations, administration, facilities, events and hospitality, morale building and requires the ability/flexibility to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, a sense of urgency, commitment to service excellence, a spirit of continuous improvement, and the desire to develop a team of diverse support staff professionals.
Job duties and responsibilities
Provides guidance to office lawyers and professional staff and fosters a culture of service excellence
Identifies and implements creative solutions to enhance productivity, efficiency, and effectiveness of support.
Proactively works with lawyers and others to ensure their needs are met and exceeds expectations now and in the future
Manages support assignments to ensure effectiveness and balance. Analyzes workload allocation on a regular basis
Ensures the office is well-organized and that it maintains the appropriate staffing levels
Work with Global Security Team to establis and implement local security protocols and procedures esuring safety of local facilities, equipment and personnel
Leads local emergency response and business continuity efforts
Manages office budget, expenses and identify opportunities for cost savings
Examine office operations and activities with respect to best practices and make recommendations or implement changes to enhance efficiencies, effectiveness and promote continuous improvement
Solve day-to-day problems independently in conjunction with others
Manage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, conducting annual performance reviews, and compensation recommenations, approvals of timesheets for non-exempt perosnnel, and other duties as needed; liaise and report in real-time to HR Business Partners on employment performance issues.
Plans and oversees execution of office events and community support initiatives
Assist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/build-outs, office moves, and local matters related to the management /reduction of building operating costs
Manage all office operational functions including delivery of support services by Executive Assistants (administrative), and office services (mail, document reproduction and hospitality).
Assist administrative departments with workflow issues, as necessary
Facilities management which includes establishing and maintaining relationships with local property management and the landlord
Approve expense and check requests
Manages local vendor relationships
Serve as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA/SHRM to keep updated on industry trends
Collaborate on and/or lead global and national projects and task force initiatives.
Performs ad hoc duties as assigned
Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Requirements
Education: Bachelor's Degree in a professional discipline such as Business Administration or Finance preferred. Advanced degree or training consdiered a plus. Equivalent experience may be considered.
Experience: 3+ years experoence working in a supervisory/managerial role required. Previous law firm or professional services environment experience is preferred. Basic understanding of state and local human resource laws, regulations and requirement s essential.
Skills: High emotional intelligence, proactive, problem-solver, strong written and verbal communication
Additional information
Supervisory responsibilities: Responsible for supervising/managing Executive Assistants, Facilities/Office Services staff, and/or outsource vendors.
Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.
Essential job functions
Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
Ability to communicate effectively.
Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to strategic decisions.
Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements.
Travel for meetings and training as required.
Ability to work extended hours as required to meet project, client, or business needs.
Working conditions
You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.
Pay ranges
This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.
Houston - $100,000 - $115,000
Employee benefits overview

Our comprehensive benefits package includes:
401(k) Retirement Plan
Medical Insurance
Health Savings Account (HSA)
Virtual Health Services
Dental Insurance
Vision Insurance
Accident Insurance
Hospital Indemnity Insurance
Critical Illness Insurance
Life Insurance
Short-Term Disability Coverage
Long-Term Disability Coverage
Flexible Spending Accounts (FSA)
Lyra Health Employee Assistance Program (EAP)
Paid Family Leave (for eligible Exempt and Non-Exempt staff)
Transportation Benefit
Back-up Child Care Services
College Coach Program
Pet Insurance
Paid Sick Time (for Exempt staff)
Paid Time Off (available to all full-time, non-temporary employees)
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.
Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.
Qualified candidates only. No search firms.

Apply Now

Refine Your Search

assistant business office manager jobs in houston, tx

Office Manager

Office Manager / HR Assistant

Executive Assistant

Document Administrator/Administrative Assistant

Administrative Assistant

Bilingual Executive Support Manager

Development Program Manager

Leasing Agent (Bilingual)

Sr. Administrative Assistant

Assistant Manager

HR Administrative Assistant

Receptionist, Investment Banking

Executive Assistant, Executive Council

HOA Site Management - Assistant Manager

Receptionist

Administrative Assistant- Field Services and Warranty

Assistant Community Manager

Assistant Business Office Manager for Skilled Nursing - Legend Oaks Northwest Houston

Executive Assistant-Hotel

HR Benefits Assistant- Hybrid

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