Top 57 Maintenance invoice specialist Jobs in Houston, Tx

Office Administrator/Reception
Blue Water Shipping —Houston, TX
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
5d
Accounts Payable Inquiry Specialist - Vendor Maintenance
DXP Enterprises, Inc. —Houston, TX
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Paid holidays
- Disability insurance
Quick Apply
Accounting Specialist
Vaughn Construction —Houston, TX
- Microsoft Word
- Basic math
- Mid-level
Accounts Payable Specialist (E4A Solutions – A Subsidiary of Riot Platforms)
Riot Platforms —Houston, TX
- Full-time
- ERP systems
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
11d
Administrative Assistant, Vet Clinic
Houston Zoo —Houston, TX
- Full-time
- Bachelor of Science
- Clinic experience
- Mid-level
- Free parking
- Health savings account
Quick Apply
Administrative Specialist/Receptionist
DLA Piper —Houston, TX
- Full-time
- Hybrid work
- Writing skills
- Office
- Administrative experience
Safety & Compliance Coordinator
Gulf Winds International Inc. —Houston, TX
- Full-time
- Hybrid work
- Mid-level
- Team driver
- Clean MVR report
Quick Apply
Inventory Specialist
Walgreens —Houston, TX
- $17 - $20 an hour
- Weekends as needed
- Merchandising
- English
- Mid-level
Accounts Payable Specialist - Shared Services
DSG - USADeBusk- Industrial Services Division —Deer Park, TX
- Oracle
- Mid-level
- Office
5d
IT Asset and Procurement Specialist
Boardwalk Pipelines —Houston, TX
- Full-time
- Oracle
- Mid-level
- Office
Accounts Receivable Collections Specialist
Allegiance Crane & Equipment —Houston, TX
- $18 - $27 an hour
- 8 hour shift
- Computer literacy
- Research
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Billing Specialist / Customer Service
INNIO —Houston, TX
- Microsoft Excel
- Oracle
- Microsoft Outlook
Quick Apply
6d
Sourcing & Inventory Manager
Southern Devall Towing Co —Houston, TX
- Full-time
- Customer service
- English
- Office
5d
Procurement Specialist
Odfjell USA Houston Inc —Houston, TX
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Project Accounting Specialist
LJA Engineering —Houston, TX
- Mid-level
- Office
- Finance
- Paid parental leave
- Paid holidays
Quick Apply
14d
Client Patient Coordinator, Internal Medicine
Ethos Veterinary Health —Houston, TX
- $17 - $20 an hour
- Full-time
- Surgery
- Word processing
- Internal Medicine
- Health savings account
- Paid holidays
Quick Apply
6d
Assistant Community Manager - Haven at Elgin (Student Living)
Greystar Real Estate Partners LLC —Houston, TX
- Email
- Word processing
- Mid-level
- Office
- Paid parental leave
- Paid holidays
5d
Aero Service Manager
FieldCore —Houston, TX
- $103,200 - $173,400 a year
- Overtime
- English
- 3 years
- Bachelor's degree
- Disability insurance
- Health insurance
Project Controls Coordinator
Signal Energy LLC —Houston, TX
- Hybrid work
- Microsoft Outlook
- Computer literacy
- No high school diploma
Quick Apply
Procurement Specialist
Pick Your Part —Houston, TX
- Computer literacy
- Basic math
- Mid-level
Quick Apply

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Office Administrator/Reception

Blue Water Shipping -
Houston, TX

Apply Now

Job Details

Full-time
5 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

High school diploma or GED

Full Job Description

We are seeking a professional and organized administrative professional to support our growing logistics and freight forwarding business. The ideal candidate will be a proactive team player with excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.

This position will serve as the first point of contact for visitors and callers, while also providing vital administrative support to ensure smooth day-to-day office operations. Responsibilities include front desk reception, scheduling, mail and supply management, coordination with building management/vendors, and general administrative assistance to the office. Additionally, this role will support branch-wide needs such as event planning + execution and local onboarding.

Key responsibilities and tasks

Serve as first point of contact by professionally answering calls, greeting visitors, and directing inquiries to the appropriate departments.
Provide administrative support to the General Manager and Vice President as needed.
Maintain inventory of office supplies and equipment to ensure availability and uninterrupted daily operations.
Manage local onboarding and offboarding processes, including paperwork, access badges, desk and device setup, and equipment resets.
Keep accurate records, spreadsheets, and IT asset inventories, ensuring timely updates and tracking.
Maintain breakroom by ensuring supplies are stocked and appliances are cleaned and maintained regularly. This includes running and emptying the dishwasher daily, as well as ensuring the coffee machines and refrigerators are kept clean.
Perform daily upkeep of server room, including emptying water from IT equipment to ensure functionality and prevent issues.
Manage incoming and outgoing mail, ensuring it is distributed to the appropriate recipients and that outgoing items, including checks, are processed promptly.
Support coordination of branch meetings by preparing materials, managing invitations, and ensuring conference rooms are set up.
Regularly update digital displays with internal communications such as news, events, and employee milestones.
Contribute to planning and execution of office events, celebrations, and special occasions, ensuring successful delivery from start to finish.
Submit invoices for office-related expenses to the accounting team in a timely manner.
Act as liaison with building management and related parties to ensure office needs are addressed, including maintenance and repairs.
Handle occasional off-site errands and tasks related to office operations, such as courier drop-offs or supply runs.
Provide general administrative and operational support to staff and visitors as needed.

Qualifications and competencies

High school diploma or equivalent required; associate or bachelor's degree in business administration or related field preferred.
2+ years of experience in an administrative, receptionist, or office support role, ideally within a corporate environment.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with SharePoint or other office management systems is a plus.
Excellent verbal and written communication skills, with a professional and welcoming demeanor.
Strong organizational and multitasking skills with keen attention to detail.
Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
Proven initiative and problem-solving skills with a proactive approach to supporting staff and office operations.
Team-oriented mindset with the ability to build positive relationships across departments and with visitors.

An exciting opportunity

We offer you an exciting opportunity to work in a team of motivated and qualified specialists, in a company with a high focus on employees and a unique culture.

What we offer

100% employer paid medical, dental, and vision coverage for employees. Additional benefits include a robust 401K, generous paid time off and values-driven, international culture.

Ready to take the next step in your career? Apply now.

As we review applications, we plan to invite qualified candidates for interviews while the posting may still be active.
So if the position has piqued your interest, we recommend that you don't hesitate to send in your application.

For this role, visa sponsorship is not available. Applicants must have work authorization in the United States.

What we do – Together we create solutions

Blue Water is a global provider of all logistics services in modern supply chain management. The company was founded in 1972 in Denmark, and today, Blue Water has over 2,700 employees at 80 offices worldwide. Every Blue Water office combines a strong global network with local expertise, and the company operates in various dedicated business segments.

Contact person:

Danielle Wadih HR Operations Specialist

Location: Houston

Application Deadline: 31/07/2026

Position type: Full-time

Apply Now

Refine Your Search

maintenance invoice specialist jobs in houston, tx

Office Administrator/Reception

Accounts Payable Inquiry Specialist - Vendor Maintenance

Accounting Specialist

Accounts Payable Specialist (E4A Solutions – A Subsidiary of Riot Platforms)

Administrative Assistant, Vet Clinic

Administrative Specialist/Receptionist

Safety & Compliance Coordinator

Inventory Specialist

Accounts Payable Specialist - Shared Services

IT Asset and Procurement Specialist

Accounts Receivable Collections Specialist

Billing Specialist / Customer Service

Sourcing & Inventory Manager

Procurement Specialist

Project Accounting Specialist

Client Patient Coordinator, Internal Medicine

Assistant Community Manager - Haven at Elgin (Student Living)

Aero Service Manager

Project Controls Coordinator

Procurement Specialist

I want to receive the latest job alert for maintenance invoice specialist in houston, tx

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