Top 18 Senior office assistant Jobs in Houston, Tx

Senior Administrative Assistant - Urology
MD Anderson —Houston, TX
- $45,500 - $68,500 a year
- Full-time
- Hybrid work
- Mid-level
- Databases
- High school diploma or GED
- AD&D insurance
- Paid holidays
2d
Administrative Assistant/Sr. Administrative Assistant - Dept. of Surgery
UTHealth Houston —Houston, TX
- Microsoft Outlook
- Surgery
- Mid-level
- Health insurance
- Employee discount
Sr. Administrative Assistant
Alpha Generation —Houston, TX
- Full-time
- 5 years
- Organizational skills
- Senior level
Quick Apply
Senior Administrative Assistant
Southland Industries Inc. —Houston, TX
- Word processing
- Office
- Clean MVR report
- Paid parental leave
- AD&D insurance
Sr. Administrative Assistant
Invesco —Houston, TX
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Employee stock purchase plan
- Health insurance
Home Care Office Assistant (Cypress TX)
Home Helpers Home Care of Cypress TX —Cypress, TX
- $12 - $15 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Travel reimbursement
Quick Apply
Sr. Administrative Assistant
San Jacinto College —Pasadena, TX
- Classroom
- Microsoft Excel
- Mid-level
7d
Executive Assistant Senior
RSM —Houston, TX
- $61,400 - $101,800 a year
- Full-time
- Hybrid work
- Writing skills
- Research
- Mid-level
5d
Executive Assistant/ Sr. Executive Assistant – School of Dentistry – Office of the Dean
UTHealth Houston —Houston, TX
- 6 years
- Microsoft Outlook
- Office
- Health insurance
- Employee discount
Executive Assistant / Sr. Executive Assistant - Internal Medicine - Chair's Office
UTHealth Houston —Houston, TX
- Full-time
- 6 years
- Internal Medicine
- Office
- Health insurance
- Employee discount
Receptionist
Brookdale Senior Living Inc. —Houston, TX
- Part-time
- Military encouraged
- Entry level
- Health savings account
- Paid holidays
Quick Apply
6d
Senior Executive Assistant in Development
UTHealth Houston —Houston, TX
- 7 years
- Microsoft Outlook
- Office
- Health insurance
- Employee discount
13d
Senior Administrative Assistant, Finance
Caturus Management Services, LLC —Houston, TX
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Assistant - The Crossings
METHODIST RETIREMENT COMMUNITIES —League City, TX
- Word processing
- Mid-level
- Office
- Wellness program
- Health savings account
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4h
Executive Assistant to the Senior Pastor
G&A Partners —Humble, TX
- Full-time
- Google Workspace
- 5 years
- Office
Sr. Administrative Assistant
LyondellBasell Industries —Houston, TX
- Email
- 18 years or older
- Spanish
- Microsoft Excel
- Health insurance
14d
(Executive Director) Trauma and Acute Care Surgeon - Assistant or Associate Professor
Houston, TX, USA, —Houston, TX
- Medicine
- Surgery
- University
- Health insurance

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Senior Administrative Assistant - Urology

MD Anderson -
Houston, TX

Apply Now

Job Details

Full-time
$45,500 - $68,500 a year
2 days ago

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Referral program

Qualifications

High school diploma or GED

Full Job Description

The University of Texas MD Anderson Cancer Center Department of Urology supports clinical care, research, education, and academic advancement through collaboration among faculty, administrative professionals, and operational teams. The Senior Administrative Assistant provides critical support to faculty members by coordinating administrative activities, managing complex processes, and facilitating efficient departmental operations. The Senior Administrative Assistant serves as a key resource for faculty needs and contributes to the overall effectiveness of departmental functions.

UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant plays an important role in supporting faculty productivity, research administration, academic activities, and operational excellence while helping the Department of Urology advance its mission.

The Sr. Administrative Assistant (Sr. AA) will serve as administrative support four department Faculty, and back-up to four department Faculty as needed. This includes arranging critical administrative needs for the faculty members, such as travel arrangements and financial reimbursements. In addition, the Sr. AA role is responsible for composing, creating, and submitting grants, manuscripts, slide presentations, memos, letters, and other documents as requested by physicians. This role will also manage the department's priority of holding interval conferences on behalf of their faculty, directly impacting patient care. Also responsible for the rotational Journal Club program schedule and topic management, proactive notification efforts, and committee commitments in the department, division, and institutional level, including external CME commitments.

The ideal candidate has experience supporting multiple stakeholders in a fast-paced administrative environment and demonstrates strong organizational, communication, and technical skills. Preferred experience includes healthcare or academic administrative support, familiarity with institutional systems, and the ability to manage competing priorities independently while exercising sound judgment regarding escalation and follow-up. Education, experience, and licensure requirements were not provided.

Salary Range: Minimum $45,500.00 - Midpoint $57,000.00 - Maximum $68,500.00
Work Location: Hybrid Onsite/Remote

Why Us?
At UT MD Anderson, the Senior Administrative Assistant directly supports faculty members whose work advances patient care, research, education, and clinical excellence. This role offers the opportunity to contribute to meaningful work, collaborate across clinical and academic functions, develop expertise in research and administrative operations, and enjoy a supportive environment that promotes professional growth and work-life balance.
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance. • Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options. • Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups. • Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

ADMINISTRATIVE DUTIES

Coordinate travel arrangements and maintain travel records in the Concur system. Manage the calendar for department Faculty and provide backup support as needed.
Assist faculty members with grant submissions, progress reports, and maintain grant files. Prepare and submit protocol submissions and amendments, including informed consents.
Compose, edit, and format various documents, including memos, letters, curriculum vitae, grants, contracts, and reports. Prepare presentations for meetings and conferences.
Establish budget controls for physicians by creating expenditure databases and providing monthly reports for budgeting purposes.
Calculate expenses, prepare expense reports, and manage reimbursement requests. Maintain records of invoices, business expenses, and travel requests associated with faculty members' accounts.
Serve as a backup to assigned physicians and handle main line calls for the department when necessary.
Perform other duties as assigned to support departmental operations effectively.

DEPARTMENT OPERATIONS:

Manage multiple complex projects, including composing and preparing various documents such as correspondence, agendas, and meeting announcements.
Serve as the site administrator for the Urology Department SharePoint site, updating visual aids, maintaining site applications, and creating department-specific applications as needed.
Conduct regular meetings with the Office Manager to discuss departmental needs, project status, and maintain a consistent dialogue for united focus.
Assist in the development and maintenance of departmental processes to ensure operational efficiency.
Support Office Manager in orientating and training new employees to uphold departmental standards and procedures effectively.

EDUCATION

Required: High School Diploma or Equivalent
Preferred: Associate's Degree or

Bachelor's Degree

WORK EXPERIENCE

Required: 5 years Administrative/secretarial experience. or

3 years Required experience with Associate's degree. or

1 year Required experience with Bachelor's degree.

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

Requisition ID: 182395
Employment Status: Full-Time
Employee Status: Regular
Work Week: Day/Evening, Days
Minimum Salary: US Dollar (USD) 45,500
Midpoint Salary: US Dollar (USD) 57,000
Maximum Salary : US Dollar (USD) 68,500
FLSA: non-exempt and eligible for overtime pay
Fund Type: Hard
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: No

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Refine Your Search

senior office assistant jobs in houston, tx

Senior Administrative Assistant - Urology

Administrative Assistant/Sr. Administrative Assistant - Dept. of Surgery

Sr. Administrative Assistant

Senior Administrative Assistant

Sr. Administrative Assistant

Home Care Office Assistant (Cypress TX)

Sr. Administrative Assistant

Executive Assistant Senior

Executive Assistant/ Sr. Executive Assistant – School of Dentistry – Office of the Dean

Executive Assistant / Sr. Executive Assistant - Internal Medicine - Chair's Office

Receptionist

Senior Executive Assistant in Development

Senior Administrative Assistant, Finance

Executive Assistant - The Crossings

Executive Assistant to the Senior Pastor

Sr. Administrative Assistant

(Executive Director) Trauma and Acute Care Surgeon - Assistant or Associate Professor

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