Position: Admissions Assistant
Classification: Full-time; Hourly; Non-Exempt
Primary Reporting Relationship: Admissions Director
Secondary Reporting Relationships: Head of School
Ministry Areas: Bay Area Christian School (K-12)
Interfaces: Students, parents, administrators, staff, and other stakeholders as appropriate
Benefits: Paid leave and holidays; health insurance with employer contribution, staff tuition discount (25%), and 403(b) retirement account available
Schedule: Full-time position (40 hours per week) during the school year; Reduced summer hours during the months of June and July
Mission: Bay Area Christian School exists to provide quality, Kingdom education to the next generation, empowering them to make disciples of Jesus at home, in society, and through the church.
Employee Profile:
Acceptance of and agreement with the Bay Area Church statement of faith and standard of conduct
A strong, clear Christian testimony
A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily
Job Purpose: The Admissions Assistant serves as the steward of student records and enrollment data, ensuring the highest standards of accuracy, integrity, and confidentiality across all academic and admissions processes. In close partnership with the Admissions Director, this role supports a seamless onboarding experience for new and returning students while maintaining compliance with school policies and applicable regulations. The Admissions Assistant plays a critical role in data management, process oversight, and cross-departmental coordination, requiring exceptional organizational skills, attention to detail, and a proactive, service-oriented approach. This position is committed to delivering excellence in support of students and families while faithfully upholding the school’s Christian mission and values.
Major Responsibilities:
Oversee the maintenance, accuracy, and security of all student academic records (K–12)
Manage cumulative files, transcripts, report cards, and official documentation
Ensure compliance with state regulations and school policies regarding student records
Process student enrollments, transfers, withdrawals, and re-enrollment
Serve as the official records custodian for the school
Partner with the Admissions Director to support enrollment strategy and execution
Monitor application and enrollment data to ensure accuracy and completeness
Oversee admissions database systems and ensure data integrity
Assist in forecasting enrollment trends and generating reports
Provide guidance and support to admissions staff on processes and systems
Maintain and optimize the student information system (SIS) and admissions platform
Generate reports for administration, accreditation, and compliance purposes
Audit records regularly to ensure accuracy and completeness
Coordinate data collection for internal and external reporting needs
Serve as a key point of contact for families regarding records, transcripts, and enrollment status
Communicate clearly and professionally with parents, faculty, and administration
Support families through enrollment, transfer, and graduation documentation processes
Assist with admissions and enrollment events as needed
Collaborate with academic leadership regarding grading, scheduling, and records
Support continuous improvement of admissions and registrar processes
Qualifications:
Bachelor’s degree preferred; equivalent experience considered
3+ years of experience in registrar, admissions, or school administration preferred
Strong knowledge of student information systems and data management
Exceptional attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills
High level of discretion and ability to maintain confidentiality
Work Environment & Expectations:
Full-time position (40 hours per week) for 10 months of the year
Reduced summer schedule during the months of June and July
Extended breaks when school is closed for Thanksgiving, Christmas, and Spring Break
Occasional extended hours (with overtime pay) during peak enrollment or academic periods
Primarily office-based with frequent interaction with families and staff
Essential Job Functions:
Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
Ability to complete assigned tasks without direct supervision
Ability to exercise independent judgment and make decisions
Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergency situations
Ability to listen and respond to counsel
Ability to establish and maintain cooperative and effective working relationships with others
Ability to report to work on a regular and punctual basis
Must be physically able to operate a variety of office equipment, including computers, copiers, phones, etc.
Must be able to exert up to 20 pounds of force occasionally; 10 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity
Must be able to regularly remain stationary and move around the office
Must be able to regularly remain stationary at the computer, requiring repetitive finger movements and manual dexterity
Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading
Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication, and to make discriminations in sound
Must possess the ability to express ideas using the spoken word to convey instructions to students, parents, and other stakeholders accurately, loudly, and/or quickly
Bay Area Church’s Vision: To saturate the 4B area with the gospel by restoring people, families, and churches.
The 4B Area refers to the geographic area of Southeast Houston from the Beltway to the Beach and the Bay to Brazoria County.
Our DNA: Kingdom. Disciple. Society. Church. (K.D.S.C.)
These are the foundational building blocks that help direct the vision of Bay Area Church and Christian School.
KINGDOM
The Kingdom of God submits to the rule and reign of Jesus Christ. Wherever the will of God is being done, the Kingdom is manifested. We are to "seek first the Kingdom of God" so that His will might be done "on earth as it is in Heaven." In order to pursue God's Kingdom, you must first FOLLOW JESUS.
DISCIPLE
SOCIETY
Society consists of various domains where people live and work. Our primary place of service is the domain in which God has placed us every day. Disciples, then, serve as ambassadors for God’s Kingdom to the world so that others may come to know Him. We provide training and opportunities so you can ENGAGE YOUR WORLD.
CHURCH
The Church is God’s people, a spiritual family. We are His agent of transformation in the world and the display case for His greatness. Jesus said, "... I will build my Church," and He does this by drawing people to Himself who are far from God. Church is the result of kingdom-minded disciples engaging society.
Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
