Position: Permit Expediter
Are you organized, detail-oriented, and ready to keep projects moving from proposal through construction? Do you enjoy coordinating with project leads, consultants, contractors, and permitting jurisdictions while managing permits, documentation, RFIs, submittals, and deadlines? If you’re proactive, dependable, and great at keeping projects and people on track, we’d love to have you join our team!
About Us: Identity Architects is a dynamic architectural firm dedicated to creating innovative and sustainable designs that inspire and enrich communities. We believe in fostering a collaborative and supportive work environment where all team members' contributions are valued and respected.
Position Overview: As a Permit Expediter at Identity Architects, you will be responsible for facilitating the permitting process for construction and renovation projects. You will work closely with project managers, contractors, and local government agencies to ensure all necessary permits are obtained promptly.
Qualifications:
- A minimum of 2-3 years of experience working as a Permit Expediter, preferably in an architecture firm or construction-related industry. Successful in obtaining permits for various projects, from residential to commercial, is highly valued.
- Proven experience as a Permit Expediter or similar role in the construction industry.
- Strong knowledge of building codes, zoning regulations, and permit requirements.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and a proactive approach to problem-solving.
- Proficiency in using computer software for permit tracking and documentation.
- A bachelor's degree in architecture, engineering, construction management, urban planning, or a related field is preferred.
- In-depth knowledge of local, state, and federal building codes, zoning ordinances, environmental regulations, and permit requirements is essential. This includes understanding different permit types.
- Excellent organizational and time management skills are required to prioritize tasks, meet deadlines, and manage multiple permits concurrently without compromising quality.
Key Responsibilities:
New Project Admin
- Request New Project Number
- Coordinate with project lead to fill out New Project Number Request (Re: Smartsheet)
- Proposal Creation o Coordinate with department lead for project scope
- Email scope and site plan / survey etc. to potential consultants (copy IDA Proposals email account)
- Submit to minimum of 2 consultants per scope (as determined by Project Lead)
- Deadline is 3-4 days
- Follow-up on consultant proposals 1 day before due date
- Print and record consultant fees on “Project Authorization Form”
- Project Jurisdiction research
- Once a proposal is signed, research permitting jurisdiction and get necessary paperwork and file in project and notify project lead.
Permitting Admin
- Building Permit Submissions
- Research Building Codes and Zoning Ordinances
- Project Jurisdiction Research- Permitting Process
- Coordinate with project lead to get permit documents prior to permit date
- Weekly Permit Status Updates
- Assist with Utilities Applications
- Assist with ARC applications/submission
- Pay Plan Review and Application Fees
- Handles Permit Extension/Reactivation Request
- Manage Identity Permitting Credit Card and Receipts
- Manage Permitting Portals
- Request Address Assignments / Address Verifications as necessary
- Assist Contractor with Jurisdiction registration
- TDLR Project Registration
- Submit for ADA Plan Review within a week of Permit Submittal
- Liaison between Jurisdiction contacts and Job Captains
- Download permit deliverables and approved plans where applicable
- Permit/Plans pick-up where applicable
Construction Admin
- RFI/ Submittals o Log submittals/ RFIs on log
- Send submittal to consultants and assign a due date. Typically, 1 week.
- If minor architectural item, review to verify if it matches drawings and discuss with project lead.
- Log returned submittals from consultant or team and return to contractor.
- Submit for TDLR review within 2 weeks of permit stamp date.
- Plan review
- Pay Application.
Benefits:
- Competitive salary and benefits package.
- Weekly and Monthly companywide engagement activities
- Opportunitiesfor professional development and growth within a supportive team.
- Individualized recognition and rewardsfor contributions and achievements.
- Flexible schedules and work locations
- Health, Vision, and Dental coverage
- Life insurance policies
- Retirement planning
Company Culture
The Identity Architects' team is a diverse group of professionals with a wide range of credentials and includes a database of experts we work with daily. Our people understand that no one person has all the answers to the complex environment. At Identity Architects we have a "no doors” policy. We have no doors in our studio and all employees are encouraged to constructively engage in any conversation regardless of invitation, status, or expertise. Concise communications and our open culture designed to share knowledge are key to our ability to create, innovate and bridge gaps between the “Big Picture” and the “Details."
In 2003 David and Keenon solidified their successful partnership; today they proudly represent Identity Architects Inc, a firm dedicated to positive client experiences through a disciplined and engaging process with high quality results.
Core Values
Create
We are creative designers, thinkers, and problem solvers. We create value, produce exciting designs, deliver unique solutions.
Care
We care about the details and individuals. As professionals, we take pride and care about what and how we deliver successful collaborations.
Communicate
Clear, responsive, and honest communication. Effective communication builds relationships, efficiency, and satisfaction.
You may send your resume as well to: [email protected]
Job Type: Full-time
Pay: $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Permit Expediter: 2 years (Required)
- Architecture: 1 year (Required)
Ability to Relocate:
- Houston, TX 77002: Relocate before starting work (Required)
Work Location: In person
