Applications accepted from: ALL PERSONS INTERESTED
Division/Section: Finance & Accounting / Revenue - Receivables
Workdays & Hours: Monday - Friday 8:00 am - 5:00 pm, Occasional Weekend / Holidays***Subject to change***
PURPOSE OF DIVISION
The purpose of the Finance and Administration Division is to ensure that the Houston Airport System generates the financial resources required to provide the facilities and services that passengers want. The Division ensure the proper internal and external reporting of the financial activities of the Houston Airport System. Additionally, Finance and Administration is charged with assisting the organization in decision making as it related to pursuing new projects, funding/financing projects and provide financial analysis in particular for Accounts Receivable/Revenue section.
PURPOSE OF THE POSITION
The primary purpose of this position is to manage and oversee the Accounts Receivable and billing functions for the Houston Airport System by ensuring the accurate billing, collection, reconciliation, and reporting of revenue. Reporting to the Division Manager, the incumbent supervises daily Accounts Receivable operations, reviews aging and revenue reports, reconciles bank activity, prepares financial reports, and ensures compliance with City of Houston policies, Generally Accepted Accounting Principles (GAAP), and internal controls. The position also supports financial reporting, audits, and process improvements while serving as a key resource for resolving billing issues and providing financial analysis to support sound operational and strategic decision-making.
The responsibilities of the Staff Analyst include, but are not limited to:
The incumbent is responsible for managing the Accounts Receivable and billing functions for the Houston Airport System, ensuring the accuracy, integrity, and timeliness of financial transactions and reporting. Responsibilities include, but are not limited to, the following:
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Review, verify, and process invoices for vendors, utility providers, and departmental billings to ensure accuracy, compliance with established policies and procedures, appropriate supporting documentation, and timely submission for payment.
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Research and resolve invoice discrepancies by coordinating with vendors, internal departments, and stakeholders to identify billing errors, reconcile differences, obtain necessary approvals, and expedite payment while maintaining positive vendor relationships.
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Manage the Accounts Receivable and billing process, including generating customer invoices, monitoring outstanding receivables, maintaining accurate customer account records, and ensuring timely collection of revenues in accordance with established financial policies.
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Prepare, analyze, and reconcile daily and monthly revenue reports by comparing revenue transactions to supporting documentation, identifying variances, investigating discrepancies, and ensuring the completeness and accuracy of financial data.
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Review accounts receivable aging reports to monitor outstanding balances, identify delinquent accounts, recommend collection strategies, and coordinate follow-up activities to improve cash collections and minimize overdue receivables.
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Prepare financial reports and revenue summaries for management by compiling financial data, analyzing trends, and providing accurate information to support operational and strategic decision-making.
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Monitor and reconcile daily bank activity, including deposits, electronic payments, wire transfers, and other cash receipts, ensuring all transactions are accurately recorded and discrepancies are promptly investigated and resolved.
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Perform journal entries and journal corrections to maintain the integrity of the general ledger, ensuring all accounting adjustments are properly documented, reviewed, approved, and recorded in accordance with Generally Accepted Accounting Principles (GAAP) and City financial policies.
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Serve as the primary liaison with external agencies, customers, tenants, vendors, and other organizations by responding to billing inquiries, resolving payment issues, explaining financial procedures, and maintaining effective working relationships with internal and external stakeholders.
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Assist with month-end and year-end closing activities, including reconciliations, account analyses, accruals, and preparation of supporting documentation for financial statements and audits.
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Support internal and external audits by preparing schedules, providing requested financial documentation, responding to audit inquiries, and implementing recommendations to strengthen internal controls.
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Maintain accurate financial records and supporting documentation in accordance with records retention requirements, departmental procedures, and applicable regulatory standards.
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Ensure compliance with City of Houston policies, airport financial procedures, applicable accounting standards, and internal control requirements while safeguarding confidential financial information.
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Provide financial analysis and recommendations related to accounts receivable, revenue trends, billing activities, and collection performance to assist management in making informed operational and financial decisions.
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Identify opportunities to improve accounting processes and internal controls by recommending procedural enhancements, automation opportunities, and best practices that increase efficiency, accuracy, and accountability.
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Assist with special accounting projects, financial studies, system implementations, process improvement initiatives, and other duties as assigned to support the goals and objectives of the Finance and Administration Division.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/or extensive use of a video display terminal. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Finance, Accounting, Business Administration or a closely related field to the work being performed.
A Master's degree in Finance, Accounting, Business Administration or a closely related field may be substituted for two years of the above experience requirement.
EXPERIENCE REQUIREMENTS
Four years of professional experience in finance, economics, budget analysis or a closely related field are required.
Experience cannot be substituted for the Bachelor’s degree requirement.
LICENSE REQUIREMENTS
None
****Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.****
SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Pay Grade 25
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1842).
If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1842). (TTY 7-1-1)
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.
EOE Equal Opportunity Employment
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
